System Coordination Centre Administrator

Job summary

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to NHS Hampshire and Isle of Wight, Hampshire and Isle of Wight Healthcare NHS Foundation Trust, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton Foundation Trust, South Central Ambulance Service or Hampshire Hospitals Foundation Trust.

Please note this organisation does not hold a sponsorship licence, we regret to inform you that we are unable to consider applications from individuals who require sponsorship.

Highly motivated and enthusiastic individual to provide administrative services for the management of the System Coordination Centre and System Resilience Team.

Providing complex support to carry out the administrative function of the System Coordination Centre, working with team members, wider ICB colleagues, system partners and NHSE to achieve this.

This role will require the successful applicant to work 5 days over a 7 day period on a rota basis.

Main duties of the job

Acting autonomously as a point of contact for the SCC and functions, addressing complex queries from stakeholders and escalating relevant information to appropriate team members sensitively.

Working together with other administrators/PAs to provide an effective network of communication.

Supporting the team to gather data from various sources into accessible reports.

The provision of high quality, stakeholder focused services to support the coordination and delivery of key events and meetings.

Providing complex programme support including, gathering, interpreting and integrating data information from various sources internally and externally, supporting the development and monitoring of transformation programmes and any underlying work streams or projects.

Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.

Maintaining effective electronic filing systems, ensuring information is kept securely and is accessible to the team.

Supporting stakeholders, ensuring they have every opportunity to deliver their actions in a timely way.

Working autonomously to coordinate preparation of events and meetings, including identifying locations, and facilities, establishing Agendas, Action Logs and Minutes.

The role will also support with the creation and dissemination of communication and engagement resources across HIOW. They will engage with a wide range of stakeholders.

About us

We offer excellent employment opportunities to new and existing staff. We aim to be a model employer by embedding best HR practice and to support new ways of working.

We pride ourselves on offering good working conditions, job security, lifelong learning, fair pay and benefits, staff involvement and a balance between work and personal life.

We enjoy a forward thinking and innovative culture and our vision is to have healthy people, living healthy lives in healthy communities. We understand the only way to deliver this is to have the right people with the right skills.

Here is a summary of some of the benefits and services which are on offer to staff:

27 days paid minimum holiday and bank holiday entitlement

NHS pension scheme

Sick pay policy

Occupational health services including staff counselling services

Flexible working and family friendly policies

Flexible retirement and retirement vouchers

Health Service Discounts - offers for stores, travel, equipment etc.

Successful candidates will be subject to a six-month probationary period.