Contract Support Manager

Job description

Job responsibilities

Job Description and Main Responsibilities

Your relationshipsYour role will report to our Senior Contracts and Procurement Manager and work as part of the Contracting and Procurement Team. Youll work with a wide range of stakeholders and teams both within the organisation and across the wider system, including: The post holder will work with colleagues in finance, commissioning and information, liaising with the co-ordinating ICBs and Trusts. The post holder will be required to maintain constructive relationships with a broad range of internal and external stakeholders. Participate in relevant internal and external working groups/projects, services and initiatives to provide information and analytical advice and expertise. Develop and implement data collection systems that will provide accurate and timely data. Present information and issues, explaining highly complex issues, to a wide range of internal and external stakeholders. To liaise with other Managers to share best practice.

Your responsibilitiesThis below provides an overview of the typical tasks, responsibilities, and expectedoutcomes you may be expected to undertake additional or other duties as directed byyour manager. Contribute to performance improvement, taking a lead for identified areas where agreed. Provide coordination of and participate in relevant internal and external working groups and provide project advice, expertise and support where requested Provide relevant and timely specialist advice and guidance on own portfolio of projects/function (for example: service specific reports or project work) Work with members of the Team to investigate the causes of any variance from target/plan and proactively contribute to the implementation of solutions. Management of a risk and issues tracking mechanism and its proactiveresolution and escalation processes. Provide regular reporting on the targeting of resources and monitoring their implementation from a value for money perspective. Monitoring service activity and finance against contract. Prepare and provide finance reporting and variance analysis. Evaluate projects/function within identified portfolio for delivery against financial recovery/savings plans through providing sophisticated, high quality project analysis Devise and provide improvements to current management information,analysing, reporting and suggesting procedures to enhance decision making processes. Ensure timely and accurate information analysis and reporting to management on agreed areas of work. Reporting and analysis of information to support the contract management function. Monitoring services against contractual requirement. Working with business intelligence and finance colleagues to ensure aconsistent and collaborative approach to information solutions. Delegate aspects of Research and Development activities, collatinginformation, analysing and reporting findings. Contribute to the strategic planning of Team projects, identifyinginterdependencies across projects/functions, potential impacts on widerorganisation, resource requirements and building in contingency andadjustments as necessary. Contribute to the development of performance and governance strategies and the development and implementation of improvement programs, in accordance with Clusters and Sector priorities. Contribute to short, medium and long term business plans, achieving quality outcomes. Contribute to the review and development of existing information management systems and contribute to the development of an integrated approach to, service or initiative management. Develop policies and procedures in own work function with an impact on the Team and wider organisation, as required.

Duties

The post holder will be required to develop and implement contracting policy and planning and organise a broad range of activities within their own function / portfolio. The post holder works autonomously towards defined results, with advice and assistance from colleagues and other internal/external reference points The post holder will support the Senior Contracts and Procurement Managers on Contracts and any other contracts as required within the profile of the Contracting and Procurement Department. The post holder will provide financial assistance including reporting, evaluation of financial plans through project analysis, agreement costing, preparation of reports and investigation of variance from plans/targets. The post holder will provide and organise contract support and management linking with business intelligence, finance and commissioning teams and other ICBcolleagues, providers and stakeholders. The post holder may lead on elements of the contract process as well as individual contracts. They will provide project support as required. In line with the requirements of the post holder, they will provide support in relation toformal contract meetings; they will also be required to deputise where required or attend meetings to support relevant work streams. The post holder will support the Senior Contract and Procurement Managers to ensure that their workstream of programmes are planned and managed effectively and assist in their successful delivery. The post holder will provide administration support and be responsible for the production of monthly reports. They will update and complete contract documentation.

Person Specification

Qualifications

Essential

• Educated to a minimum of degree level with postgraduate qualification or equivalent experience or competencies.

Experience

Essential

• Recent significant experience at a managerial level in the NHS or relevant environment with proven track record of using professional knowledge (managerial and/or clinical) to bring about change

Desirable

• Experience of Acute/Non-Acute Services Commissioning/Contracting
• NHS Contracting experience

Skills

Essential

• Highly developed interpersonal, negotiation, influencing and conflict management skills.
• To be able to travel as required to fulfil the role.

Desirable

• Experience of creating and giving presentations to a varied group of internal and external stakeholders
• Ability to analyse very complex issues where material is conflicting and drawn from multiple sources

Understanding

Essential

• The candidate must display flexibility, enthusiasm and commitment.

Desirable

• Project leadership expertise.
• Understanding of the NHS strategy and policy agendas.
• Understanding of the local NHS structure, strategy, vision and policy

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

NHS Northamptonshire Integrated Care Board

Address

Northamptonshire ICB

Haylock House, Venture Park

Kettering

NN15 6EY

Employer's website

https://www.icnorthamptonshire.org.uk/icb (Opens in a new tab)