Job summary
An exciting opportunity has opened up within the Community Hospital Service for a PA to the Assistant Director and Head of Service.You will need excellent organisational and negotiation skills. A background knowledge of the Health service would be a benefit but notessential.
This will be a busy role and would suit someone who is highly motivated, able to self-manage and problem solve. There may be times when you need to visit a hospital site, so you must be prepared for the different environments you may be asked to work from.
Main duties of the job
You'll be supporting the senior leadership of the service with duties such as:
- Diary Management
- Email Management
- Meeting Agendas
- HR Support
- Minute Taking
- Support on projects the team are leading on
You should be able to demonstrate excellent admin experience, be a skilled communicator in both written and verbal and act with confidentiality at all times.
In return you'll be joining an Outstanding rated trust where we pride ourselves on being an excellent place to work. We believe in developing the talent within our workforce so there are always opportunities for motivated individuals which you can find out more about below.
More than half of our workforce work flexibly, including compressed hours and term time only. More than 70% of our workforce feel we take positive action on health and wellbeing, and we aim to improve this. We are proud to say that we consistently score above the national average in our staff survey results, particularly for our focus on the well-being of our workforce.
And with the forward NHS vision being based on community care, there has never been a better time to join us.
For more information regarding this post please contact Louise Ward 07521270466
Additional Working Pattern: Monday to Friday
About us
Rated 'outstanding' by the CQC, we've got a passion for delivering high standards of patient care and excellent services to improve the health of our communities. To do this we need outstanding people who share our values Compassionate Aspirational Responsive Excellent
We know a commitment to equity, diversity and inclusion leads to better patient care and a happier workforce. We pride ourselves in being diverse and welcome applications from people with varied backgrounds, perspectives and experiences
We ask for information about your protected characteristics on our application forms. This isn't visible to anyone involved with shortlisting or interviewing you, except when you choose to be considered under the guaranteed interview scheme due to disability. Short listers will see two ticks alongside your application to ensure they apply the principles of the scheme to your submission
The data we collect helps us to ensure we are attracting diversity in our applicants, that all our colleagues have equitable access to career opportunities and supports us on our journey to being a Great Place to Work
As a flexible working friendly organisation, we want you to be able to work in a way that is best for us, for our patients and for you. Talk to us about a flexible working arrangement that won't involve sacrificing time for personal interests or family commitments. We'll support you to work flexibly in a way that will suits us both
See where you can go with KCHFTcareer pathways
Job description
Job responsibilities
The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate.
Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.
We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.
At KCHFT we strongly encourage colleagues in clinical and non-clinical roles who have direct or social contact with patients to be fully vaccinated. In this way we will be doing all we can to ensure your safety and that of your colleagues and the patients we serve.
Find out more about the community difference here.
Good luck! We cant wait to meet you and welcome you to #teamKCHFT, #cometocommunity.
Job description
Job responsibilities
The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate.
Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.
We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.
At KCHFT we strongly encourage colleagues in clinical and non-clinical roles who have direct or social contact with patients to be fully vaccinated. In this way we will be doing all we can to ensure your safety and that of your colleagues and the patients we serve.
Find out more about the community difference here.
Good luck! We cant wait to meet you and welcome you to #teamKCHFT, #cometocommunity.
Person Specification
Qualifications
Essential
- Level 4 qualification (e.g. certificate of higher education, higher national certificate, NVQ level 4) or equivalent demonstrable experience
Desirable
- NVQ Level 3 Business Administrator, Team Leader or Supervisor or other leadership/management qualification
Experience
Essential
- Practical application of HR practices, policies and procedures Experience of handling confidential and sensitive information
Desirable
- NHS administrative experience Basic experience of a financial system i.e. Agresso Experience in providing comprehensive administrative support to a senior leader
Knowledge
Essential
- Advanced knowledge and understanding of Microsoft Office packages e.g. Outlook, Word, Excel and Powerpoint In depth knowledge of the service Design and development of standard and bespoke data reports
Desirable
- Understanding of health and social care sector, including working knowledge of NHS structures, policies and processes
Skills & abilities
Essential
- Excellent written and verbal communication skills Excellent interpersonal skills and the ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority Excellent attention to detail, accuracy and organisational skills
Desirable
- Ability to record accurate minutes of meetings and present to a high standard Ability to concentrate and focus on diverse tasks whilst dealing with frequent interruptions
Personal attributes
Essential
- Ability to apply sound judgement and logical approach to identify key or underlying issues and use initiative to solve problems Ability to be innovative and objective as well as logical in resolving problems Ability to prioritise, multi-task and respond quickly to changing priorities, reorganising own and managers' workload to meet deadlines Adept at both negotiation and persuasion Ability to deal with distressing or emotional situations and discussions objectively and with emotional intelligence Ability to travel to diverse sites
Desirable
- Possess a willingness to learn
Ability to manage
Essential
- Ability to plan and organise own workload without direct supervision
Desirable
- Ability to cope with pressure during busy periods and act in a professional manner at all times
Person Specification
Qualifications
Essential
- Level 4 qualification (e.g. certificate of higher education, higher national certificate, NVQ level 4) or equivalent demonstrable experience
Desirable
- NVQ Level 3 Business Administrator, Team Leader or Supervisor or other leadership/management qualification
Experience
Essential
- Practical application of HR practices, policies and procedures Experience of handling confidential and sensitive information
Desirable
- NHS administrative experience Basic experience of a financial system i.e. Agresso Experience in providing comprehensive administrative support to a senior leader
Knowledge
Essential
- Advanced knowledge and understanding of Microsoft Office packages e.g. Outlook, Word, Excel and Powerpoint In depth knowledge of the service Design and development of standard and bespoke data reports
Desirable
- Understanding of health and social care sector, including working knowledge of NHS structures, policies and processes
Skills & abilities
Essential
- Excellent written and verbal communication skills Excellent interpersonal skills and the ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority Excellent attention to detail, accuracy and organisational skills
Desirable
- Ability to record accurate minutes of meetings and present to a high standard Ability to concentrate and focus on diverse tasks whilst dealing with frequent interruptions
Personal attributes
Essential
- Ability to apply sound judgement and logical approach to identify key or underlying issues and use initiative to solve problems Ability to be innovative and objective as well as logical in resolving problems Ability to prioritise, multi-task and respond quickly to changing priorities, reorganising own and managers' workload to meet deadlines Adept at both negotiation and persuasion Ability to deal with distressing or emotional situations and discussions objectively and with emotional intelligence Ability to travel to diverse sites
Desirable
- Possess a willingness to learn
Ability to manage
Essential
- Ability to plan and organise own workload without direct supervision
Desirable
- Ability to cope with pressure during busy periods and act in a professional manner at all times
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
