Community Care Services Administrator

Derbyshire Community Health Services NHSFT

The closing date is 14 May 2025

Job summary

Would you like to join our admin team, who provide support to the core clinical staff in the Derby City Integrated Community Service?

If so, we are looking for a proactive and enthusiastic administrator to join our team!

Part time, 25- hours - 5 x days of 5 hours, Monday-Friday. Shift patterns 8.30-14.30 or 9.00-14.00hrs

The role involves a variety of administrative tasks supporting the the function of Integrated Community Services. You will be providing support to the Core community teams.

We will support staff who are not experienced in administration, or who would like a new opportunity to learn more.

Main duties of the job

Provide a comprehensive administrative support to the Team

Undertake administrative duties including word processing, excel, data entry, photocopying, and filing both electronic and paper-based documents

Provide first contact via telephone for queries, respond to day to day enquiries and maintain an efficient message taking system

Assist with archiving activities and filing updates e.g. staffs personal files, patients electronic records etc.

Enter and extract data from DCHS systems as needed

Be responsible for the ordering and stock management of dressings for dressing hubs and goods via the NHS Supply Chain - Also a element of moving and handling goods

Lead on various audits ensuring governance and standards are maintained

Process unassigned tasks s on the SystmOne unit

Travel daily between various sites if required.

About us

Our purpose is to provide community health services to patient's in Derby City as part of Joined Up Care Derbyshire.

We employ around 4,200 substantive staff, caring for patients in 11 community hospitals and more than 30 health centres, as well as in clinics, GP practices, schools, care homes and, increasingly, in people's own homes and via virtual consultations.

During the pandemic response we have led the implementation of public vaccination centres in collaboration with partners across health and social care.

Date posted

30 April 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,169 a year pa, pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

842-CCS-5651-25-A

Job locations

Village Community Medical Centre

Browning Street

Derby

DE22 8AL

Job description

Job responsibilities

Please review the Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account

Job description

Job responsibilities

Person Specification

Education, Qualifications and Training

Essential

Educated to GCSE level at C / level 4 or above (English) or Equivalent

Desirable

IT qualification
Administration qualification

Skills and Attributes

Essential

Good verbal and written communication skills
Ability to organise and prioritise
Able to work on own initiative or as part of a team
Excellent telephone skills and manner
Sound level of IT competency in using Microsoft Office packages

Experience and Knowledge Required

Essential

Experience of working in a role which has involved time management and diary management skills
Recent and relevant experience of working in a busy office environment
Experience of team working and versatility to take on a variety of tasks
Knowledge of confidentiality issues and Caldicott principles

Desirable

Experience of using ESR and ePay
Awareness of Health and Social Care sector

Other

Essential

Ability to travel to any site where DCHS services are provided

Person Specification

Education, Qualifications and Training

Essential

Educated to GCSE level at C / level 4 or above (English) or Equivalent

Desirable

IT qualification
Administration qualification

Skills and Attributes

Essential

Good verbal and written communication skills
Ability to organise and prioritise
Able to work on own initiative or as part of a team
Excellent telephone skills and manner
Sound level of IT competency in using Microsoft Office packages

Experience and Knowledge Required

Essential

Experience of working in a role which has involved time management and diary management skills
Recent and relevant experience of working in a busy office environment
Experience of team working and versatility to take on a variety of tasks
Knowledge of confidentiality issues and Caldicott principles

Desirable

Experience of using ESR and ePay
Awareness of Health and Social Care sector

Other

Essential

Ability to travel to any site where DCHS services are provided

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Derbyshire Community Health Services NHSFT

Address

Village Community Medical Centre

Browning Street

Derby

DE22 8AL

Employer's website

http://www.dchs.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Derbyshire Community Health Services NHSFT

Address

Village Community Medical Centre

Browning Street

Derby

DE22 8AL

Employer's website

http://www.dchs.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Service Co Ordinator

Chloe Broomhead

chloe.broomhead1@nhs.net

07787222500

Date posted

30 April 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,169 a year pa, pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

842-CCS-5651-25-A

Job locations

Village Community Medical Centre

Browning Street

Derby

DE22 8AL

Supporting documents

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