Job summary
This is
an exciting role to manage admin staff across 6 bases and to support the admin
Area Team Leader.
Main duties of the job
The Successful Candidate will work in Widnes HCRC
as Admin Co-Ordinator Wednesday 8.30-11.45, Thursday and Friday 8.30.12.30.
You will support the Admin Team Leader
in supervising Admin staff across 6 bases in Halton, managing clinic rotas, covering
leave, completing PDR and one to ones, completing return to work process following
sickness absence in line with Trust policies.
The job will involve visiting the
other bases and supporting the staff at these bases. You will need to attend
the bases for fire and risk reviews and to carry out workplace assessments.
You may be asked to submit
requisitions and year end statistics.
You will assist the Admin Team Leader
with the recruitment process and acting as a Superuser on electronic systems we
use.
You will act as signatory on petty
cash etc you will also assist the Team Leader with banking of monies taken,
approving requisitions and placing of orders.
Signing agency time sheets and
ensuring that the e-roster is accurately maintained including annual leave and additional
hours worked.
You will need to be able to deal with
sensitive and distressing information, maintaining confidentiality whilst
supporting staff.
You will deputise for the Team Leader
where appropriate
About us
At Bridgewater, our PEOPLE values shape how we deliver our
NHS services in your local community.
They help us deliver our mission to improve local health and
promote wellbeing in the communities we serve.
After all, values are about people and they were
created in partnership with our staff to reflect what they felt was important
to them
Here at Bridgewater our shared values flow through the organisation.
P- Person-centred-We are passionate about individual needs and
promote independence in the healthcare we provide..
E- Empowered- We empower our people and encourage new ideas to deliver and create improvements in community care.
O- Open and Honest -We behave in a way that develops relationships
based on trust, openness, honesty and respect.
P- Professional-We support our people, so everyone has the right
skills and training to deliver outstanding patient care.
L- Locally Lead -We are always learning about our communities and
show great pride in being a local provider of health and care.
E- Efficient -We use our resources wisely to provide
sustainable and value for money healthcare for our patients.
Unfortunately, we do not hold a sponsor licence for working Visas.
Job description
Job responsibilities
The role will involve working within a small team and main duties are;
Supporting Admin Team Leader
Collect relevant data / statistics as requested by staff/managers
To contribute to departments staffing levels and absences
To approve orders and place some yourself if required.
To maintain appropriate levels of stock.
To book meeting rooms
To undertake delegated duties commensurate with the banding
To attend local service meetings appropriate to deputise for or support Line Manager
To support admin staff with reporting any faults, defects or building defects to the appropriate team
Liaising with internal and external services and partner agencies, when necessary, as directed.
To have excellent communication skills and the confidence and skills to talk to people who may have communication difficulties
In addition, the post holder will be expected to carry out any other duties as required, within the remit of their role
Job description
Job responsibilities
The role will involve working within a small team and main duties are;
Supporting Admin Team Leader
Collect relevant data / statistics as requested by staff/managers
To contribute to departments staffing levels and absences
To approve orders and place some yourself if required.
To maintain appropriate levels of stock.
To book meeting rooms
To undertake delegated duties commensurate with the banding
To attend local service meetings appropriate to deputise for or support Line Manager
To support admin staff with reporting any faults, defects or building defects to the appropriate team
Liaising with internal and external services and partner agencies, when necessary, as directed.
To have excellent communication skills and the confidence and skills to talk to people who may have communication difficulties
In addition, the post holder will be expected to carry out any other duties as required, within the remit of their role
Person Specification
Qualifications
Essential
- Minimum of 6 GCSEs at grade C or above to include Maths and English or Key Skills equivalent qualification.
- NVQ4 in Business Admin or Customer Care or Equivalent
- RSA level 2 in typing or equivalent
- ECDL or Equivalent
Desirable
- Audio Typing qualification
- Proven experience in Customer Care
Job Specific Requirements
Essential
- Ability to travel independently across the Trust and work flexibly in accordance with service needs
- Ability to communicate with people at all levels, overcome barriers to communication including difficult or challenging conversations
- Maintenance of confidentiality and diplomacy at all times.
Experience
Essential
- Experience of dealing with members of the public and other professional Groups
- Proven experience of working as a Supervisor
- Previous experience of carrying out staff personal developmental reviews
- Ability to work to and meet tight deadlines
- Experience of working in a pressurised environment
Desirable
- Experience of working in a clinical or office environment
- Previous experience of working within the health or social sector
Additional Criteria
Essential
- Do you have the right to stay and work in the UK without sponsorship (share-codes will be checked if applicable)
Skills and Attributes
Essential
- Knowledge and understanding of confidentiality Working knowledge of Microsoft Office packages including Outlook, Excel and Word
- Ability to motivate others
- Ability to work on own initiative
- Good organisational skills
- Good keyboard skills
- Good negotiation and diplomacy skills
- Ability to prioritise workload of self and others and delegate appropriately.
- Ability to exercise judgement in sometimes pressurised circumstances when dealing with staff/patient queries/problems promptly
- Ability to analyse and interpret data and extract relevant information and to report/act on this
Desirable
- Knowledge of COSHH regulation, Health and Safety, Data Protection and Caldicott Standards
Person Specification
Qualifications
Essential
- Minimum of 6 GCSEs at grade C or above to include Maths and English or Key Skills equivalent qualification.
- NVQ4 in Business Admin or Customer Care or Equivalent
- RSA level 2 in typing or equivalent
- ECDL or Equivalent
Desirable
- Audio Typing qualification
- Proven experience in Customer Care
Job Specific Requirements
Essential
- Ability to travel independently across the Trust and work flexibly in accordance with service needs
- Ability to communicate with people at all levels, overcome barriers to communication including difficult or challenging conversations
- Maintenance of confidentiality and diplomacy at all times.
Experience
Essential
- Experience of dealing with members of the public and other professional Groups
- Proven experience of working as a Supervisor
- Previous experience of carrying out staff personal developmental reviews
- Ability to work to and meet tight deadlines
- Experience of working in a pressurised environment
Desirable
- Experience of working in a clinical or office environment
- Previous experience of working within the health or social sector
Additional Criteria
Essential
- Do you have the right to stay and work in the UK without sponsorship (share-codes will be checked if applicable)
Skills and Attributes
Essential
- Knowledge and understanding of confidentiality Working knowledge of Microsoft Office packages including Outlook, Excel and Word
- Ability to motivate others
- Ability to work on own initiative
- Good organisational skills
- Good keyboard skills
- Good negotiation and diplomacy skills
- Ability to prioritise workload of self and others and delegate appropriately.
- Ability to exercise judgement in sometimes pressurised circumstances when dealing with staff/patient queries/problems promptly
- Ability to analyse and interpret data and extract relevant information and to report/act on this
Desirable
- Knowledge of COSHH regulation, Health and Safety, Data Protection and Caldicott Standards
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
