Job summary
The Cheshire and Merseyside Mental
Health, Learning disabilities, and Community services (MHLDC) Provider
Collaborative brings together the NHS Providers of Mental health, Learning
Disabilities and Community Services in Cheshire & Mersey to work
collaboratively to deliver better care for our citizens. The Collaborative is hosted by Bridgewater
Community Healthcare NHS Trust.
As a Provider Collaborative Support Officer, the
post holder will work as part of a Programme Management Office within the Provider
Collaborative Team to support the overall governance and programme management
function
In return, you will be part of a team that is
passionate about delivering high quality care by co-designing solutions with
patients, clinicians and other support teams.
Main duties of the job
The specific purpose of the post holder is to
Work autonomously on defined projects as identified
by the Programme Managers, providing project planning and management support
and support Programme Managers on higher risk projects.
Ensure accurate and open communication and
co-ordination with a range of organisations, partners and individuals.
Research resources and draft documents and
correspondence as required.
Be a proactive member of the team, supporting the project
team, programme lead, Head of programme and the Managing Director in delivery
of all work-streams, as required, as well as supporting effective communication
and stakeholder management, both internally and externally.
Work in partnership with others and as part of
cross organisational teams to deliver
successful outcomes as defined in the project initiation documentation.
Support the Collaboratives mission and strategic
objectives.
About us
Flexible working will be considered for all roles.
Unfortunately, we do not hold a sponsor licence for working Visas.
At Bridgewater, our PEOPLE values shape how we deliver our
NHS services in your local community.
They help us deliver our mission to improve local health and
promote wellbeing in the communities we serve.
After all, values are about people and they were
created in partnership with our staff to reflect what they felt was important
to them
Here at Bridgewater our shared values flow through the organisation.
P- Person-centred-We are passionate about individual needs and
promote independence in the healthcare we provide..
E- Empowered- We empower our people and encourage new ideas to deliver and create improvements in community care.
O- Open and Honest -We behave in a way that develops relationships
based on trust, openness, honesty and respect.
P- Professional-We support our people, so everyone has the right
skills and training to deliver outstanding patient care.
L- Locally Lead -We are always learning about our communities and
show great pride in being a local provider of health and care.
E- Efficient -We use our resources wisely to provide
sustainable and value for money healthcare for our patients.
Job description
Job responsibilities
Projects
Responsible for delivering project tasks, where
support is required and for delivering specific project activities.
Contribute to the identification and analysis of
programme/project risks, escalating risks as and when required.
Develop, maintain and update the programme library,
database and website resources in accordance with agreed processes and
standards.
Create and maintain all programme records,
management systems and reporting systems. Take responsibility for specific
programme monitoring documentation such as actions log, risks and issues log
and lessons learnt logs.
Undertake aspects of financial management and
monitoring for the programme/projects, including day-to-day budget management
duties such as administering and monitoring budgets.
Coordinate meetings and document minutes of
meetings as required, as well as follow up such as chasing actions, papers and
updates.
Draft briefing reports, draft letters of
correspondence, arrange events and meetings, and produce papers for such
meetings.
Follow up actions from meetings, holding managers
and staff to account for providing updates as required.
Undertake and analyse surveys related to projects.
Assist with producing programme and project status reports.
Assist with developing, preparing and distributing
plans and reports. Provide general administration support to the PMO.
Prepare to undertake and complete tasks outside of
the job description on an as required basis in response to business demands.
Communication
Provide support to compliance process with
regulatory requirements including ICB and NHSE reporting; collate and
communicate business sensitive information as required.
Provide additional support to the Managing Director
in ensuring an efficient flow between committees, aiming to reduce duplication
and providing additional assurance on completion of actions by reviewing action
logs prior to meetings and bringing to attention any arising matters.
Collate information on the latest health related
publications that impact on the Collaborative and feed into the collaborative
management team. Collate and circulate monthly information bulletin to stakeholders
and member organisations
Support the engagement agenda by providing a
succinct summary of meetings for the relevant partners / stakeholders.
Job description
Job responsibilities
Projects
Responsible for delivering project tasks, where
support is required and for delivering specific project activities.
Contribute to the identification and analysis of
programme/project risks, escalating risks as and when required.
Develop, maintain and update the programme library,
database and website resources in accordance with agreed processes and
standards.
Create and maintain all programme records,
management systems and reporting systems. Take responsibility for specific
programme monitoring documentation such as actions log, risks and issues log
and lessons learnt logs.
Undertake aspects of financial management and
monitoring for the programme/projects, including day-to-day budget management
duties such as administering and monitoring budgets.
Coordinate meetings and document minutes of
meetings as required, as well as follow up such as chasing actions, papers and
updates.
Draft briefing reports, draft letters of
correspondence, arrange events and meetings, and produce papers for such
meetings.
Follow up actions from meetings, holding managers
and staff to account for providing updates as required.
Undertake and analyse surveys related to projects.
Assist with producing programme and project status reports.
Assist with developing, preparing and distributing
plans and reports. Provide general administration support to the PMO.
Prepare to undertake and complete tasks outside of
the job description on an as required basis in response to business demands.
Communication
Provide support to compliance process with
regulatory requirements including ICB and NHSE reporting; collate and
communicate business sensitive information as required.
Provide additional support to the Managing Director
in ensuring an efficient flow between committees, aiming to reduce duplication
and providing additional assurance on completion of actions by reviewing action
logs prior to meetings and bringing to attention any arising matters.
Collate information on the latest health related
publications that impact on the Collaborative and feed into the collaborative
management team. Collate and circulate monthly information bulletin to stakeholders
and member organisations
Support the engagement agenda by providing a
succinct summary of meetings for the relevant partners / stakeholders.
Person Specification
Job Specific Requirements
Essential
- The ability to travel independently across the Trust
- The ability to work flexibly in accordance with service needs
Experience
Essential
- Experience of administering projects
- Previous experience of using a Project Management methodology
- Experience of arranging and supporting meetings and formal committees including minute taking
- Experience of producing high quality briefings and written documents for senior managers
Qualifications
Essential
- Degree Level Qualification or equivalent experience
Desirable
- Project Management Qualification
Additional Criteria
Essential
- If you are related to a director, or have a relationship with a director or employee of an appointing organisation, please state the relationship:
Right to Work
Essential
- Do you have the right to stay and work in the UK without sponsorship (share-codes will be checked if applicable)
Skills & Attributes
Essential
- Comprehensive knowledge of Microsoft Office Applications including Word, Project, PowerPoint and Excel
- Understanding of government policies in relation to NHS and relevant to organisation (horizon scanning)
- Ability to work collaboratively and effectively with others all levels
- Ability to work flexibly across organisations in a changing environment
- Ability to work unsupervised and use own initiative to achieve results
- Ability to prioritise issues, manage a diverse workload and meet tight deadlines
- Ability to handle confidential and sensitive information with discretion and tact
Person Specification
Job Specific Requirements
Essential
- The ability to travel independently across the Trust
- The ability to work flexibly in accordance with service needs
Experience
Essential
- Experience of administering projects
- Previous experience of using a Project Management methodology
- Experience of arranging and supporting meetings and formal committees including minute taking
- Experience of producing high quality briefings and written documents for senior managers
Qualifications
Essential
- Degree Level Qualification or equivalent experience
Desirable
- Project Management Qualification
Additional Criteria
Essential
- If you are related to a director, or have a relationship with a director or employee of an appointing organisation, please state the relationship:
Right to Work
Essential
- Do you have the right to stay and work in the UK without sponsorship (share-codes will be checked if applicable)
Skills & Attributes
Essential
- Comprehensive knowledge of Microsoft Office Applications including Word, Project, PowerPoint and Excel
- Understanding of government policies in relation to NHS and relevant to organisation (horizon scanning)
- Ability to work collaboratively and effectively with others all levels
- Ability to work flexibly across organisations in a changing environment
- Ability to work unsupervised and use own initiative to achieve results
- Ability to prioritise issues, manage a diverse workload and meet tight deadlines
- Ability to handle confidential and sensitive information with discretion and tact
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
