Job summary
Do you want to be part of our Workforce Directorate?
Are you excited about making a real difference? We've got an awesome opportunity for you. How about stepping up as a Resourcing Advisor for a 12-month secondment?
Your role? To help us make our team even better by supporting some super interesting projects.
This role will be responsible for providing an effective, customer focussed resourcing support service, providing improvements as well as training and education on our Workforce Systems. The Workforce Systems Team are a friendly team who will provide the candidate with lots of opportunity to develop further skills in rostering as well as a chance to be part of the new service.
Main duties of the job
Teaming up for Change:
You'll work with workforce colleagues on projects that make our teams even stronger. We're talking about ideas that line up with our Workforce Strategy.
Your part? Helping to plan things, keeping track of progress and sharing updates that help us make things better.
Workforce Systems Improvement:
We're all about growing and learning together. You'll be part of projects that improve our use of workforce systems to support resourcing. Use your know-how to make our systems even better and help us deliver improvements.
Making Things Run Smooth:
You've got a knack for making things work like a charm. We'll count on you to use your skills with tools we use every day to make our work even smoother. Think of it like making a well-oiled machine even better.
Fresh Ideas, New Paths:
Join forces with other teams to come up with exciting new ways to make our resourcing priorities come to life. You'll help us figure out how to add value to our teams and make sure everyone has the skills they need to thrive in their roles.
About us
Working for Leeds community Healthcare NHS Trust
Who are we?
Leeds Community Healthcare provides a range of community-based health services across the whole city. We treat people in their homes, local health centres and community hospitals, and work in partnership with other local Trusts, charities and Leeds City Council.
We have a strong culture based on deeply-held values, and our focus at all times is on delivering high quality care to the people of Leeds. In our most recent CQC evaluation, we were rated "Good", with our Adult Services rated "Outstanding" for caring.
Leeds Community Healthcare NHS Trust encourages and supports staff to be vaccinated as this remains the best lines of defence against Covid 19.
Perks of the job
Our benefits range from generous annual leave to access to NHS discount sites. Here are some of the most important ones:
27-33 days annual leave plus bank holidays
Highly regarded NHS Pension Scheme
A supportive, structured preceptorship programme for all registered new starters
Professional development opportunities including coaching, training and education support
Salary sacrifice or lease car schemes
Health and wellbeing including gym membership, occupational health service and priority access to mental health services.
Job description
Job responsibilities
The post holder will provide project support and management. They will be responsible for co-ordinating project work streams and assisting in the evaluation of project outcomes.
They will be responsible for maintenance of the information resources in order to ensure appropriate data; reports and information are available to support projects across Leeds Community Healthcare and will take a key role in the internal and external project communications. The post holder will be expected to support the project manager with the production of reports, programme and project plans, and risk and issues logs.
Key Responsibilities
1.Programme/Project Support
1.1To be responsible for the day to day delivery of project support, including assisting in the development of project plans, working with stakeholders on implementation and evaluation.
1.2Take responsibility for the day to day management of performance tracking, including monitoring of financial information and escalating issues to the project manager. This will include providing regular reports and dashboards to ensure key stakeholders are informed on progress of plans.
1.3Undertake analysis of data and make appropriate decisions regarding the presentation and dissemination of data and information in line with project standards.
1.4Lead the development and subsequently manage a systematic approach to information management in support of the projects
1.5To create and produce project initiation documents, project plans, project reports, risk and issues log and other documents
1.6To manage a system of project tracking ensuring all specified tasks are completed within the agreed timeframe and/or remedial action is put in place.
1.7To create standard documentation and templates for use by all programme and projects.
1.8Support the maintenance of effective communication across the programme/project and key stakeholders. Adapting communication style as appropriate for the situation and support and influence managers and staff to deliver the projects aims
1.9Use a range of IT applications to develop, implement and maintain project data collection systems/databases that will provide accurate and timely data for its effective use by the team. Produce statistics, documents and reports, as and when required.
1.10Develop, implement and propose new polices and procedures for the programme/project being clear on the impact on projects/services across the Trust.
1.11Maintain project expenditure reconciliations and budget forecasts. Be an authorised signatory in relation to the project.
1.12Responsible for monitoring stock within agreed project area by authorising orders up to designated limit. Using the e proc system ensure all orders are coded correctly and forwarded to relevant approving manager.
1.13Responsible for effective organisation of programme/project boards including drafting of agendas, arranging meetings, minute taking, production of reports and researching and producing background papers as required.
1.14Develop and deliver training and support to project managers/leads and other staff in the Trust in the use of project tools.
1.15To deputise as required for line manager including the attendance at meetings, where necessary.
1.16To carry out specified service audits appropriate to the project as directed by the project team.
Job description
Job responsibilities
The post holder will provide project support and management. They will be responsible for co-ordinating project work streams and assisting in the evaluation of project outcomes.
They will be responsible for maintenance of the information resources in order to ensure appropriate data; reports and information are available to support projects across Leeds Community Healthcare and will take a key role in the internal and external project communications. The post holder will be expected to support the project manager with the production of reports, programme and project plans, and risk and issues logs.
Key Responsibilities
1.Programme/Project Support
1.1To be responsible for the day to day delivery of project support, including assisting in the development of project plans, working with stakeholders on implementation and evaluation.
1.2Take responsibility for the day to day management of performance tracking, including monitoring of financial information and escalating issues to the project manager. This will include providing regular reports and dashboards to ensure key stakeholders are informed on progress of plans.
1.3Undertake analysis of data and make appropriate decisions regarding the presentation and dissemination of data and information in line with project standards.
1.4Lead the development and subsequently manage a systematic approach to information management in support of the projects
1.5To create and produce project initiation documents, project plans, project reports, risk and issues log and other documents
1.6To manage a system of project tracking ensuring all specified tasks are completed within the agreed timeframe and/or remedial action is put in place.
1.7To create standard documentation and templates for use by all programme and projects.
1.8Support the maintenance of effective communication across the programme/project and key stakeholders. Adapting communication style as appropriate for the situation and support and influence managers and staff to deliver the projects aims
1.9Use a range of IT applications to develop, implement and maintain project data collection systems/databases that will provide accurate and timely data for its effective use by the team. Produce statistics, documents and reports, as and when required.
1.10Develop, implement and propose new polices and procedures for the programme/project being clear on the impact on projects/services across the Trust.
1.11Maintain project expenditure reconciliations and budget forecasts. Be an authorised signatory in relation to the project.
1.12Responsible for monitoring stock within agreed project area by authorising orders up to designated limit. Using the e proc system ensure all orders are coded correctly and forwarded to relevant approving manager.
1.13Responsible for effective organisation of programme/project boards including drafting of agendas, arranging meetings, minute taking, production of reports and researching and producing background papers as required.
1.14Develop and deliver training and support to project managers/leads and other staff in the Trust in the use of project tools.
1.15To deputise as required for line manager including the attendance at meetings, where necessary.
1.16To carry out specified service audits appropriate to the project as directed by the project team.
Person Specification
Qualifications
Essential
- English & Maths to GCSE grade 9 to 4 or equivalent qualification / experience.
- Level 2 IT skills i.e. OCR (formerly RSA) or equivalent experience.
- Must be willing to participate in any relevant training identified to develop skills required to carry out duties.
Experience
Essential
- Experience of project administration, project office or office management experience.
- Experience of supporting planning, delivery, review and reporting of projects.
- Experience of managing and analysing project information.
- Experience of using Workforce Systems (Health Roster/ESR).
Skills and Attributes
Essential
- HR/ Resourcing experience at administrator or officer level.
Person Specification
Qualifications
Essential
- English & Maths to GCSE grade 9 to 4 or equivalent qualification / experience.
- Level 2 IT skills i.e. OCR (formerly RSA) or equivalent experience.
- Must be willing to participate in any relevant training identified to develop skills required to carry out duties.
Experience
Essential
- Experience of project administration, project office or office management experience.
- Experience of supporting planning, delivery, review and reporting of projects.
- Experience of managing and analysing project information.
- Experience of using Workforce Systems (Health Roster/ESR).
Skills and Attributes
Essential
- HR/ Resourcing experience at administrator or officer level.
