Job summary
The Assistant Operations Manager is responsible for maintaining a comprehensive day to day procurement administrative leadership and support function to the Manage and Enable Directorate (M&E) to enable the overall NWLPS to deliver excellent customer service, best value for money and compliance with NWL PS governance.
Main duties of the job
Responsible for the provision of management and business support to the Manage and Enable Directorate function (including but not limited to: tracking contracts, uploading documents to DocuSign)
With the Operations Manager coordinate and implement cross cover support to office/administration functions within the Directorate and provide and ensure the provision of appropriate support and advice to administration staff, senior managers throughout the NWLPS.
Manage defined business, administrative and strategic projects within the division with the support of teams within the division as directed by the Procurement Excellence Director
Effective and efficiently manage diaries calendars for high level meetings; CFO/MDs, Shared Services Board.
Assist with the Freedom of Information requests on behalf of the NWLPS, prepare responses for approval and ensure that timescales are not breached.
Manage documentation tracker for the division, assist with implementing and change control process. Lead on version controlling and branding documents where required.
Manage related finances, raise Purchase orders and routinely prepare business reports to ensure the division is diligent in the execution of its responsibilities and can demonstrate value for money through its deliverables.
About us
Just as we care about our service user's wellbeing, we care about yours!
We can offer you:
- A comprehensive induction into the Trust and local induction to introduce you to the role 0-19 services.
- Bespoke housing is available for key workers within central London: https://www.sharetobuy.com/
- Car lease scheme *T&C's apply
- Flexible working options
- Annual travel card loan
- Training, support, and development in your career
To have a full look at our benefits and what it's like working for us please go here:https://www.clch.nhs.uk/job/pay-and-benefits
Please refer to the attached Job Description and Persons Specification.
Job description
Job responsibilities
**Please see attached Job Description and Person Specification for full roles and responsibilities.**
Job description
Job responsibilities
**Please see attached Job Description and Person Specification for full roles and responsibilities.**
Person Specification
Education/Quliafications
Essential
- Educated to degree level or equivalent level combination of diploma level education, short courses / training / experience
Desirable
- Prince 2 Qualification or equivalent
- CIPS Level 4 minimum
- Certificate in management or equivalent
Experience
Essential
- Management/leadership experience
- Experience of supporting high profile meetings
- Experience of supporting senior managers including taking appropriate follow up action as required
- Experience of working in busy and pressurised office with the ability to prioritise workload to meet conflicting demands
- Experience of handling highly confidential and sensitive information
Desirable
- NHS administrative experience
- Previous PA or business manager experience at a senior level
Skills and Knowledge
Essential
- Excellent communication skills, both written and verbal and at all levels across an organisation, including Executive Leads
- Excellent administrative and organisational skills and the ability to set up office systems and monitor, review and implement changes to existing working practices
- Extensive experience of co-ordinating meetings, including collating agendas and action lists, following up on these as necessary
- Advanced knowledge and understanding of Microsoft Office packages e.g. Word, Excel and Powerpoint
- Able to demonstrate excellent customer service and interpersonal skills
- Ability to manage conflicting demands and prioritise workload
- Undertaken ongoing training and professional development as required for the role including annual statutory and mandatory training required of all Trust staff.
Person Specification
Education/Quliafications
Essential
- Educated to degree level or equivalent level combination of diploma level education, short courses / training / experience
Desirable
- Prince 2 Qualification or equivalent
- CIPS Level 4 minimum
- Certificate in management or equivalent
Experience
Essential
- Management/leadership experience
- Experience of supporting high profile meetings
- Experience of supporting senior managers including taking appropriate follow up action as required
- Experience of working in busy and pressurised office with the ability to prioritise workload to meet conflicting demands
- Experience of handling highly confidential and sensitive information
Desirable
- NHS administrative experience
- Previous PA or business manager experience at a senior level
Skills and Knowledge
Essential
- Excellent communication skills, both written and verbal and at all levels across an organisation, including Executive Leads
- Excellent administrative and organisational skills and the ability to set up office systems and monitor, review and implement changes to existing working practices
- Extensive experience of co-ordinating meetings, including collating agendas and action lists, following up on these as necessary
- Advanced knowledge and understanding of Microsoft Office packages e.g. Word, Excel and Powerpoint
- Able to demonstrate excellent customer service and interpersonal skills
- Ability to manage conflicting demands and prioritise workload
- Undertaken ongoing training and professional development as required for the role including annual statutory and mandatory training required of all Trust staff.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
