Central London Community Health Trust

Administrator Special School Nursing Team

This job is now closed

Job summary

Brent Special School Nursing team are looking for a flexible, motivated and highly skilled administrator to join us in supporting children and young people with health needs to attend school and achieve their potential.

We are based at The Village school in Brent but also provide outreach services to Woodfield school, Manor school and The Avenue school.

You may be expected to travel between sites to support the nursing team with tasks such as heights and weights so will need excellent communication skills, administration and IT skills to support the team in delivering a high-quality service to the pupils and any professional partners.

Working within the environment of special schools is extremely rewarding and the small friendly team look forward to welcoming you.

Main duties of the job

The post holder will provide a comprehensive and high quality administrative support to the team. The post holder will assist in organising the team's workload and manage diaries.
Post holder will be part of the National Child Measurement Programme and will weigh and measure children in Reception and Year 6 and accurately record the measurements.
The post holder will provide supporting administrative functions such as ordering supplies, support temporary staff and the day to day running of the office.
The post holder will act as a point of contact for patients, colleagues and external partners and appropriately manage communications within the team
The post holder will take responsibility for referral, visit and appointment administration as appropriate to the role, and communicating appointment related information to patients/carers.

About us

Just as we care about our patients' well-being, we care about yours!

We can offer you:

A comprehensive induction into the community service followed by a local induction to introduce you to the role
Car lease scheme(only available for Band 5 and up)
Flexible working options
Annual travel card loan
Training, support and development in your career

To have a full look at our benefits and what it's like working for us please go here: https://www.clch.nhs.uk/job/pay-and-benefits

Date posted

19 March 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£28,622 to £30,225 a year per annum inclusive of HCAS (pro rata)

Contract

Permanent

Working pattern

Part-time, Term time hours

Reference number

824-ONW-7056114

Job locations

The Village School

London

NW9 0JY

Job description

Job responsibilities

Please refer to Job Description and Person Specification for outline of skills, knowledge and experience required.

Job description

Job responsibilities

Please refer to Job Description and Person Specification for outline of skills, knowledge and experience required.

Person Specification

Education/Qualification

Essential

Good literacy and numeracy, general education
NVQ Admin Level 3 in Administration or relevant experience

Experience

Essential

Secretarial and administrative experience in an office environment
Experience of working with the general public in a customer or client-facing role
Experience of inputting to databases, spreadsheets and/or other IT Systems and business applications used in the office environment
Experience of taking, producing and distributing notes or letters as directed

Desirable

Experience of working with patients and carers in a public sector environment
Experience of working in a health care environment
Knowledge of stock ordering procedures

Skills & Knowledge

Essential

Understanding of the need for confidentiality
Understanding of Equal Opportunities
Ability to create and structure office systems e.g. filing, stationery and equipment ordering
Competent in the use of Microsoft Office (e.g. Word, PowerPoint, Excel, and Outlook )
Accurate copy typing
Able to prepare routine correspondence independently
Able to provide evidence of where you have demonstrated the Trust's Values and Behaviours
Able to demonstrate excellence in Customer Service
Able to meet the required IT Skills for the post
Experience of working in an environment requiring an awareness of safeguarding children and vulnerable adults

Person Specification

Education/Qualification

Essential

Good literacy and numeracy, general education
NVQ Admin Level 3 in Administration or relevant experience

Experience

Essential

Secretarial and administrative experience in an office environment
Experience of working with the general public in a customer or client-facing role
Experience of inputting to databases, spreadsheets and/or other IT Systems and business applications used in the office environment
Experience of taking, producing and distributing notes or letters as directed

Desirable

Experience of working with patients and carers in a public sector environment
Experience of working in a health care environment
Knowledge of stock ordering procedures

Skills & Knowledge

Essential

Understanding of the need for confidentiality
Understanding of Equal Opportunities
Ability to create and structure office systems e.g. filing, stationery and equipment ordering
Competent in the use of Microsoft Office (e.g. Word, PowerPoint, Excel, and Outlook )
Accurate copy typing
Able to prepare routine correspondence independently
Able to provide evidence of where you have demonstrated the Trust's Values and Behaviours
Able to demonstrate excellence in Customer Service
Able to meet the required IT Skills for the post
Experience of working in an environment requiring an awareness of safeguarding children and vulnerable adults

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Central London Community Health Trust

Address

The Village School

London

NW9 0JY

Employer's website

https://clch.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Central London Community Health Trust

Address

The Village School

London

NW9 0JY

Employer's website

https://clch.nhs.uk/ (Opens in a new tab)