Job summary
Do you have the skills and are you looking to join a dynamic team who are focused on supporting high quality healthcare for patients? Would you like to work in a role that provides varied work and development opportunities?
An exciting opportunity has arisen within our Medicines Management team for an Administrator / Data Analyst on a fixed term basis (maternity cover). The post holder will provide effective, professional administrative and data analysis support to the Chief Pharmacist and the Medicines Management Team.
This will include supporting administration of a range of meetings; electronic database management; and running and writing reports to support the Medicines Management team objectives. You must be able to work under pressure, meet deadlines, problem solve and must be competent in using Microsoft Office software.
Main duties of the job
The post-holder will be responsible for:
Responding to incoming telephone queries and emails
Supporting with procurement and receipting of team supplies; maintaining an inventory of supplies
Management of digital databases, including team information, prescriber databases and KPI tools
Effective data management, data analysis and report generation
Distributing prescribing reports to clinical teams
Supporting the registration of non-medical prescribers and the management of FP10 stationery
Writing minutes
About us
Just as we care about our patients' wellbeing, we care about yours!
We can offer you:
- A comprehensive induction into the community service followed by a local induction to introduce you to the role
- Car lease scheme *T&C's apply
- Flexible working options
- Annual travel card loan
- Training, support and development in your career
To have a full look at our benefits and what it's like working for us please go here: https://www.clch.nhs.uk/job/pay-and-benefits
Job description
Job responsibilities
Please refer to job description, personal specification and trust values, for outline of skills, knowledge and experience required.
Job description
Job responsibilities
Please refer to job description, personal specification and trust values, for outline of skills, knowledge and experience required.
Person Specification
Qualifications
Essential
- Good general standard of education to GCSE level (Grade 9-4) or equivalent, including English and Mathematics, or equivalent Level 2 qualifications.
- Educated to diploma level or equivalent level combination of NVQ 3 education, short courses, and experience.
- ECDL/Microsoft or equivalent
Desirable
- Business Management qualification
Experience
Essential
- Previous administrative or secretarial experience
- Experience of working with the public in a customer or client-facing role
- Experience in running an office, including managing, maintaining, and developing databases and filing systems, maintaining stationery/stock levels and diary management.
- Experience of inputting to databases, spreadsheets and other IT systems and business applications used in the office environment.
- Experience of dealing with enquiries from the public and partner organisations
- Experience in prioritising workload to meet conflicting demands
- Experience in organising meetings and events, including speakers.
- Experience in all MS office applications, including strong experience in the full use of MS Teams and MS excel, and in using office equipment such as scanner, printer etc.,
- Experience in taking and producing formal minutes
Desirable
- Project management experience
- Experience of working in the NHS or public sector
- Experience in supervising staff
Skills
Essential
- Basic understanding of medical and technical terminology
- Excellent oral and written communication skills, and the ability to communicate with staff at all levels with negotiating and influencing skills.
- Excellent organisational and administrative skills and the ability to set up office systems and monitor, review and implement changes to existing working practice.
- Excellent time management skills
- Proven ability to balance competing and conflicting demands for resources, in order to achieve local and corporate objectives.
- Understanding of the need for confidentiality, including with electronic information
- Knowledge of and commitment to equality and diversity
- Competent in the use of all MS office applications
- Able to demonstrate excellence in Customer Service
Desirable
- Understanding of the principles of Standing Financial Instructions.
Key Attributes
Essential
- Ability to work effectively in a team, as well as autonomously.
- Able to provide evidence of where you have demonstrated the Trust's Values and Behaviours
Person Specification
Qualifications
Essential
- Good general standard of education to GCSE level (Grade 9-4) or equivalent, including English and Mathematics, or equivalent Level 2 qualifications.
- Educated to diploma level or equivalent level combination of NVQ 3 education, short courses, and experience.
- ECDL/Microsoft or equivalent
Desirable
- Business Management qualification
Experience
Essential
- Previous administrative or secretarial experience
- Experience of working with the public in a customer or client-facing role
- Experience in running an office, including managing, maintaining, and developing databases and filing systems, maintaining stationery/stock levels and diary management.
- Experience of inputting to databases, spreadsheets and other IT systems and business applications used in the office environment.
- Experience of dealing with enquiries from the public and partner organisations
- Experience in prioritising workload to meet conflicting demands
- Experience in organising meetings and events, including speakers.
- Experience in all MS office applications, including strong experience in the full use of MS Teams and MS excel, and in using office equipment such as scanner, printer etc.,
- Experience in taking and producing formal minutes
Desirable
- Project management experience
- Experience of working in the NHS or public sector
- Experience in supervising staff
Skills
Essential
- Basic understanding of medical and technical terminology
- Excellent oral and written communication skills, and the ability to communicate with staff at all levels with negotiating and influencing skills.
- Excellent organisational and administrative skills and the ability to set up office systems and monitor, review and implement changes to existing working practice.
- Excellent time management skills
- Proven ability to balance competing and conflicting demands for resources, in order to achieve local and corporate objectives.
- Understanding of the need for confidentiality, including with electronic information
- Knowledge of and commitment to equality and diversity
- Competent in the use of all MS office applications
- Able to demonstrate excellence in Customer Service
Desirable
- Understanding of the principles of Standing Financial Instructions.
Key Attributes
Essential
- Ability to work effectively in a team, as well as autonomously.
- Able to provide evidence of where you have demonstrated the Trust's Values and Behaviours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
