Central London Community Health Trust

Senior Administrator

This job is now closed

Job summary

Senior Administrator (South West Management Team) - South West Division

Band 4 Senior Administrator - Up to 37.5hrs

(Full time or Job share applications considered)

Are you highly organised and excellent at prioritising tasks?

Do you enjoy working in a fast-paced environment with autonomy to manage your own time?

Do you like a framework but need different types of tasks to keep you interested?

We are looking to recruit a highly organised senior administrator with a positive mindset and outstanding people skills to support our South West Divisional Management team based at Merton Civic Centre, Morden.

Main duties of the job

Your role will include providing administrative support, diary management, project support to services (as required), data collection & collation and relationship building and networking on behalf for the senior management team. You will be required to liaise with staff, clinical leads, and senior managers on a daily basis.

An ability to use excel (intermediate level) and MS teams is essential to support meetings with minutes, action logs and papers being provided.

The post is based at Merton Civic Centre in Morden, Monday-Friday 9-5pm with the expectation that you may need to travel across Wandsworth, Richmond or Merton as required within the role. Flexible working patterns can be discussed at interview.

You should be able to evidence excellent attention to detail, an ability to prioritise tasks in a fast-paced environment and maintain and build relationships with clinical staff and senior managers.

We value our staff and can offer shadowing opportunities, mentoring and coaching. Training applications linked to your job role are actively encouraged via the appraisal process.

If you would like to talk to somebody about this vacancy, then please contact:

Contact name:Ruth Gladwell - Transformation Lead

Email Address:ruth.gladwell@nhs.net

Telephone:07917 092201 (work mobile)

About us

Just as we care about our patients' wellbeing, we care about yours!

We can offer you:

A comprehensive induction into the community service followed by a local induction to introduce you to the role
Single occupancy accommodation in Central London - (we can help you find accommodation in London, support you with your deposit)
Support with gaining your driving license *T&C's apply
Car lease scheme *T&C's apply
Flexible working options
Annual travel card loan
Training, support and development in your career

To have a full look at our benefits and what it's like working for us please go here: https://www.clch.nhs.uk/job/pay-and-benefits

Date posted

08 December 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£29,460 to £31,909 a year Per Annum, inclusive of HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

824-SOUTH-9814

Job locations

Merton Civic Centre

London

SM4 5DX

Job description

Job responsibilities

Preparing agendas, papers, taking minutes and distributing notes of meetings including typing of group discussions.
Keeping MS Teams channels up to date and prompting staff to complete tasks prior to meetings.
Dealing with queries from both internal sources eg; Resilience/ Security and external stakeholders eg; NHS and partner organisations in a professional and sensitive manner ensuring confidentiality at all times
Managing and maintaining divisional inboxes; prioritising requests and escalating issues and risks as required.
Ordering supplies in line with policy on behalf of the senior management team and wider team, working within agreed budgets
Please see attached Job Description and Person Specification for full roles and responsibilities.

Job description

Job responsibilities

Preparing agendas, papers, taking minutes and distributing notes of meetings including typing of group discussions.
Keeping MS Teams channels up to date and prompting staff to complete tasks prior to meetings.
Dealing with queries from both internal sources eg; Resilience/ Security and external stakeholders eg; NHS and partner organisations in a professional and sensitive manner ensuring confidentiality at all times
Managing and maintaining divisional inboxes; prioritising requests and escalating issues and risks as required.
Ordering supplies in line with policy on behalf of the senior management team and wider team, working within agreed budgets
Please see attached Job Description and Person Specification for full roles and responsibilities.

Person Specification

Education/Qualification

Essential

Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant previous experience within a senior admin role in a healthcare environment.

Desirable

GCSE level qualifications inc; English & Maths

Person Specification

Education/Qualification

Essential

Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant previous experience within a senior admin role in a healthcare environment.

Desirable

GCSE level qualifications inc; English & Maths

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Central London Community Health Trust

Address

Merton Civic Centre

London

SM4 5DX

Employer's website

https://clch.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Central London Community Health Trust

Address

Merton Civic Centre

London

SM4 5DX

Employer's website

https://clch.nhs.uk/ (Opens in a new tab)