Job summary
We are looking for a dynamic and confident Workforce Information Administrator with sound information systems knowledge and data administration and provision skills to join People Analytics team at our People Division.
You will be supporting People Division and their stakeholders by providing up-to-date information on various workforce reports.
You will be working with our team of experienced and dedicated HR professional. You will be supported in your professional development by senior workforce analyst through regular 1:1s, supervision, and timely appraisal, and will have access a number of professional development courses that are offered by the NHS.
Main duties of the job
The post holder will support the maintenance of the Trust's workforce information and being responsible for up-to-date workforce data and associated administrative reports. The post holder will be responsible for updating workforce data from ESR, Trac, E-rostering and other systems, as well as supporting the HR stakeholders with data requests.
About us
Central London Community Healthcare (CLCH) is one of the largest community healthcare organisations in London and Hertfordshire, providing our services to diverse communities/boroughs in 11 London Boroughs - Barnet, Brent, Ealing, Hammersmith & Fulham, Harrow, Hounslow, Kensington and Chelsea, Merton, Richmond, Wandsworth, Westminster - and Hertfordshire.
Just as we care about our patients' wellbeing, we care about yours!
We can offer you:
- A comprehensive induction into the community service followed by a local induction to introduce you to the role
- Single occupancy accommodation in Central London - (we can help you find accommodation in London, support you with your deposit)
- Support with gaining your driving license *T&C's apply
- Car lease scheme *T&C's apply
- Flexible working options
- Annual travel card loan
- Training, support and development in your career
To have a full look at our benefits and what it's like working for us please go here: https://www.clch.nhs.uk/job/pay-and-benefits
At CLCH we appreciate and are proud of the diversity in the communities we serve and the workforce we employ. Applications are open and welcome to anyone, regardless of your age, sexual orientation, ethnicity, religion, and disability. We are proud to say that we follow the workforce race equality standard and 28% of our senior staff (8A and above) are from a BAME background. CLCH also has active BAME and LGBTQI networks.
Job description
Job responsibilities
- Liaise with HR colleagues at all levels to help validate workforce information.
- Communicate effectively with a range of people on day-to-day office and workforce information matters.
- Undertake routine data validation work to ensure that the quality of information is maintained and improved where possible. Support the team in regularly auditing and monitoring the quality and accuracy of data on the Electronic Staff Record (ESR) and correcting as necessary. Some of this work may be repetitive at times but concentration and attention to detail are vital to this work.
- Ensure that work structure information is kept up to date in Establishment Report, creating new positions where appropriate, specifically, upon request from the Resourcing and Finance teams. Work with the team to develop techniques to ensure data gathering and maintenance is live and responsive to change.
- Using Excel skills, filter, produce basic pivot tables and formulas to inform and highlight data issues.
- Not to communicate to anyone or inside or outside the NHS, information relating to patients, services users, staff, contractors or any information of a commercially sensitive nature, unless done in the normal course of carrying out the duties of the post and with appropriate permission.
Please refer to the attached Job Description for full list of responsibilities
Job description
Job responsibilities
- Liaise with HR colleagues at all levels to help validate workforce information.
- Communicate effectively with a range of people on day-to-day office and workforce information matters.
- Undertake routine data validation work to ensure that the quality of information is maintained and improved where possible. Support the team in regularly auditing and monitoring the quality and accuracy of data on the Electronic Staff Record (ESR) and correcting as necessary. Some of this work may be repetitive at times but concentration and attention to detail are vital to this work.
- Ensure that work structure information is kept up to date in Establishment Report, creating new positions where appropriate, specifically, upon request from the Resourcing and Finance teams. Work with the team to develop techniques to ensure data gathering and maintenance is live and responsive to change.
- Using Excel skills, filter, produce basic pivot tables and formulas to inform and highlight data issues.
- Not to communicate to anyone or inside or outside the NHS, information relating to patients, services users, staff, contractors or any information of a commercially sensitive nature, unless done in the normal course of carrying out the duties of the post and with appropriate permission.
Please refer to the attached Job Description for full list of responsibilities
Person Specification
Education/Qualification
Essential
- Educated to GCSE level A-D including English and Maths or equivalent experience
- Numeracy and literacy skills
- Proven willingness to learn
Person Specification
Education/Qualification
Essential
- Educated to GCSE level A-D including English and Maths or equivalent experience
- Numeracy and literacy skills
- Proven willingness to learn
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
