Job summary
Please note that this post will close once sufficient applicants have been received so may closed before the advertised closing date. Please submit your application as soon aspossible
Responsible for collecting data for the Department for Education (DfE) and BCHC learningmanagement systems in accordance with the published Individual Learner Record (ILR)schedule and work with colleagues delivering apprenticeships to maintain and audit enrolmentrecords and validation processes to ensure data accuracy.Responsible for collecting quality data for the Trust's Self- Assessment / Ofsted audits andproducing reports and audits in line with the DfE and Ofsted requests
Main duties of the job
The post holder will not have any line management or supervisory responsibilities.Responsible for ensuring levy funding and additional allowances are drawn down from the DfEto generate an apprenticeship budget worth approximately £1m per annum
About us
Health & Safety at Work
Attention is drawn to the responsibility of all employees to take reasonable care for the health & safety of themselves and other people who may be affected by their actions at work.
Equal Opportunities
Birmingham Community Healthcare NHS Foundation Trust is committed to being an equal opportunities employer and welcomes applicants from people irrespective of age, gender, race and disability
Safeguarding
It is the responsibility of all staff to safeguard and protect children and adults at risk at all times and staff must report any concerns as per Safeguarding Children and Safeguarding Adults policies, which are available on the Trust's intranet. Every member of staff must undertake regular mandatory safeguarding training at a level relevant to the role.
Job description
Job responsibilities
1. Development and maintenance of robust administrative systems and processes to support the running of the Trusts Apprenticeship Centre, which is subject to audit by the DfE, internal auditors and Ofsted inspectors.2. Entering data onto Trust and national government systems.3. Preparing timely and accurate statutory data returns, including ILR returns to the DfEand regional returns to NHS England (NHSE).4. Tracking and monitoring of learner progression and performance against contracts.5. Liaising with teams across the trust to ensure consistent capture of data and related funding claims. Querying and rectifying any anomalies for the ILR & NHSE returns. Also, monitoring, checking and preparation of monthly claims by partners, i.e. End Point Assessment costs.6. Collection of evidence and data to support internal auditing and reporting, Self Assessment Reports (SARs), Ofsted and DfE Inspection processes.7. Production of internal reports to support the monitoring of public sector apprenticeship targets, levy expenditure and programme quality assurance.8. Support process with the trust Finance Team to reconcile ILR returns against DfEpayments received to the Trusts bank accounts. Support maintenance of financialrecords of payments / invoices and contract expenditure.9. Creating training materials for and delivery of training on required audit documentation and sharing of in-depth knowledge of current SFA Funding Rules and Apprenticeship Reforms.10.Liaison with leads on apprentices contracts, internal and external stakeholders.11.Dealing with general telephone enquiries for the Education Department and theApprenticeship Centre in relation to apprenticeship data and apprenticeship centrequality data.12.Work to ensure continuous quality improvement and service excellence to meet therequirements of Ofsted, DfE and Awarding Organisations.13.Produce data to inform the Internal Quality Assurance process, liaising and supporting the Accredited Centre Manager, IQAs and Assessors to implement improvements.14.Remain up to date with the guidance from the DfE and ensure that this is implemented into the day-to-day delivery for quality assurance and audit purposes.15.Remain up to date with safeguarding and prevent training and ensure that this inembedded through the full delivery of the apprenticeship documentation.16.In line with the Trusts being a major provider in Community and Primary care services, the post holder will be expected to support these developments and take responsibility for areas of responsibility within any future service developments.17.Minimise the Trusts environmental impact wherever possible, including recycling, switching off lights, computers, monitors and equipment when not in use. Helping to reduce paper waste by minimising printing/copying and reducing water usage, reporting faults and heating/cooling concerns promptly and minimising travel. Where the role includes the ordering and use of supplies or equipment, the post holder will consider the environmental impact of purchases.
Job description
Job responsibilities
1. Development and maintenance of robust administrative systems and processes to support the running of the Trusts Apprenticeship Centre, which is subject to audit by the DfE, internal auditors and Ofsted inspectors.2. Entering data onto Trust and national government systems.3. Preparing timely and accurate statutory data returns, including ILR returns to the DfEand regional returns to NHS England (NHSE).4. Tracking and monitoring of learner progression and performance against contracts.5. Liaising with teams across the trust to ensure consistent capture of data and related funding claims. Querying and rectifying any anomalies for the ILR & NHSE returns. Also, monitoring, checking and preparation of monthly claims by partners, i.e. End Point Assessment costs.6. Collection of evidence and data to support internal auditing and reporting, Self Assessment Reports (SARs), Ofsted and DfE Inspection processes.7. Production of internal reports to support the monitoring of public sector apprenticeship targets, levy expenditure and programme quality assurance.8. Support process with the trust Finance Team to reconcile ILR returns against DfEpayments received to the Trusts bank accounts. Support maintenance of financialrecords of payments / invoices and contract expenditure.9. Creating training materials for and delivery of training on required audit documentation and sharing of in-depth knowledge of current SFA Funding Rules and Apprenticeship Reforms.10.Liaison with leads on apprentices contracts, internal and external stakeholders.11.Dealing with general telephone enquiries for the Education Department and theApprenticeship Centre in relation to apprenticeship data and apprenticeship centrequality data.12.Work to ensure continuous quality improvement and service excellence to meet therequirements of Ofsted, DfE and Awarding Organisations.13.Produce data to inform the Internal Quality Assurance process, liaising and supporting the Accredited Centre Manager, IQAs and Assessors to implement improvements.14.Remain up to date with the guidance from the DfE and ensure that this is implemented into the day-to-day delivery for quality assurance and audit purposes.15.Remain up to date with safeguarding and prevent training and ensure that this inembedded through the full delivery of the apprenticeship documentation.16.In line with the Trusts being a major provider in Community and Primary care services, the post holder will be expected to support these developments and take responsibility for areas of responsibility within any future service developments.17.Minimise the Trusts environmental impact wherever possible, including recycling, switching off lights, computers, monitors and equipment when not in use. Helping to reduce paper waste by minimising printing/copying and reducing water usage, reporting faults and heating/cooling concerns promptly and minimising travel. Where the role includes the ordering and use of supplies or equipment, the post holder will consider the environmental impact of purchases.
Person Specification
Maths and English
Essential
- Level 2 Maths and English (minimum Grade C, 5, FS Level 2)
Desirable
- Further education (A levels, Level 3)
Use of different software
Essential
- Use of software has been mentioned in application
- Specific mention of using Excel
Desirable
- Qualification in IT
- Good detail and examples provided in application form
Understanding of Dfe and Ofsted Requirements
Essential
- Has mentioned Dfe Funding Rules and/or Ofsted Requirements
Desirable
- Examples of understanding of DfE and/or Ofsted Requirements in application form
- CPD logged for DfE and/or Ofsted Requirements
Person Specification
Maths and English
Essential
- Level 2 Maths and English (minimum Grade C, 5, FS Level 2)
Desirable
- Further education (A levels, Level 3)
Use of different software
Essential
- Use of software has been mentioned in application
- Specific mention of using Excel
Desirable
- Qualification in IT
- Good detail and examples provided in application form
Understanding of Dfe and Ofsted Requirements
Essential
- Has mentioned Dfe Funding Rules and/or Ofsted Requirements
Desirable
- Examples of understanding of DfE and/or Ofsted Requirements in application form
- CPD logged for DfE and/or Ofsted Requirements
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
