Job summary
***This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested***
An exciting opportunity has arisen for an experienced medical secretary to work in the Birmingham Dental Hospital and School of Dentistry.
As a Band 4 Senior Medial Secretary, you will provide professional medical secretarial support for the Oral Surgery department using inhouse and national systems
You will have the direct line management of 2 Band 3 medical secretaries and will support them with ensuring accurate and timely transcribing of all clinical correspondence and associated administrative tasks.
Main duties of the job
Line management of 2 Band 3 medical secretaries, including sickness absence management, annual leave and PDR/mandatory training
Ensuring all clinical correspondence and other administrative tasks for Oral Surgery are completed accurately and timely
Covering for band 4 colleagues in times of annual leave and absence
Supporting the management team to ensure a robust medical secretarial service
About us
Be Part of Our Team...
BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe's leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to 'Be Part of Our Team' and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.
Why Join Us?
- Be part of a forward-thinking and values-driven team dedicated to integrated community care.
- Influence service delivery and population health across a growing collaborative.
- Enjoy opportunities for professional development and flexible working.
Job description
Job responsibilities
Please see the detailed job description and person specification attached to this vacancy for a full list of all main duties and responsibilities.
Job description
Job responsibilities
Please see the detailed job description and person specification attached to this vacancy for a full list of all main duties and responsibilities.
Person Specification
Education
Essential
- NVQ3 Business Administration or equivalent
- Evidence of continued learning and development
Desirable
- ILM in Leadership and Management or equivalent Qualification
Experience
Essential
- Relevant administrative experience in an office environment
- Experience of maintaining filing systems
- Experience of providing meeting administration support and note taking
- Line management or supervisory experience
- Evidence of using audio transcription.
- Experience of medical terminology
Desirable
- Experience with dealing with matters of a sensitive and confidential nature.
Skills
Essential
- Excellent IT skills and proficient with MS Office applications
- Excellent ability to communicate at all levels effectively, written/verbal
- Ability to organise, analyse and solve conflicting priorities
Person Specification
Education
Essential
- NVQ3 Business Administration or equivalent
- Evidence of continued learning and development
Desirable
- ILM in Leadership and Management or equivalent Qualification
Experience
Essential
- Relevant administrative experience in an office environment
- Experience of maintaining filing systems
- Experience of providing meeting administration support and note taking
- Line management or supervisory experience
- Evidence of using audio transcription.
- Experience of medical terminology
Desirable
- Experience with dealing with matters of a sensitive and confidential nature.
Skills
Essential
- Excellent IT skills and proficient with MS Office applications
- Excellent ability to communicate at all levels effectively, written/verbal
- Ability to organise, analyse and solve conflicting priorities
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
