Job summary
Birmingham Community Healthcare (BCHC) gained Foundation Trust status in April 2016 and our Executive Office Manager provides the business support for the Chief Executive across a range of responsibilities for us to meet our statutory duties and ensure we are accountable to the communities we serve.We are seeking an enthusiastic and motivated individual for an exciting opportunity that has arisen to join our team at Trust Headquarters Priestley Wharf in Birmingham. The post is an essential role which provides for a dynamic, flexible/agile working pattern and individuals with an existing comparable experience in the role or similar would be an added advantage.
Main duties of the job
As Executive Office Manager, the post holder will provide clear leadership and direction for the Chief Executive's office including line management responsibility for the Executive Assistants and be responsible for establishing, managing and running processes and structures that will ensure the smooth running of the Executive Office.The post holder will be responsible for the smooth running of reception services provided to departments based at Trust Headquarters including line management of receptionists and provision of stationery supplies and postal services.The post holder is required to be a highly experienced and organised individual with significant experience in diary management, minute taking at Board level and coordinating meetings.The post holder would be based at our Trust Headquarters, within the Executive Office at Priestley Wharf in Birmingham.
About us
Be Part of Our Team...Birmingham Community Healthcare NHS Foundation Trust (BCHC) was formally authorised as a Foundation Trust on 1st April 2016. We are one of the largest specialist providers of community health services in the NHS with over 5,000 colleagues and an annual turnover of £365.7 million in 2022/23. We deliver services to the 1.1 million residents of Birmingham, as well as some services in the Black Country and the wider West Midlands from five main clinical divisions:o Adult Community Services:o Adult Specialist and Rehabilitation Services:o Children and Familieso Learning Disabilitieso Dental ServicesBirmingham Community Healthcare NHS Foundation Trust operates from over 300 sites across Birmingham and the West Midlands providing care for people throughout their lives from the new-born and their families to the frail elderly and their carers. The services we provide are diverse; from healthy lifestyle services that support people to feel well to the most complex healthcare for those with highly specialist needs. We provide care in people's homes and also in clinics and inpatient units across the city. All of this is delivered with a commitment to integrated, personalised care to meet the needs of our diverse local communities.If you want to 'Be Part of Our Team' and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.
Job description
Job responsibilities
Please refer to attached Job Description Document ( Executive Office Manager) for a more detailed description
Job description
Job responsibilities
Please refer to attached Job Description Document ( Executive Office Manager) for a more detailed description
Person Specification
Qualifications
Essential
- Degree or NVQ equivalent or HND, professional qualification
Experience
Essential
- Proven experience of working with very senior directors
- Experience and knowledge of a Managing Director or Chief Executive Workload
- Project management experience to include report writing
- Experience of leading and managing a team
- Experience of redirecting work and following up key actions
- Experience of developing admin and office systems and functions
- Experience of budget management
- Proven experience of managing meetings, inc setting agendas, minute taking, preparation of reports and presentation
Skills
Essential
- ability to use own initiative and work autonomously
- ability to prioritise own and others workload and deliver deadlines
- self-motivated, enthusiastic and a high standard of personal performance
- understanding of admin and secretarial standards and practice
- excellent keyboard and word processing skills
- ability to present information clearly, concisely and professionally
- able to use computers for written, numerical, database and graphical presentations
- ability to communicate effectively at all levels both verbally and written
Person Specification
Qualifications
Essential
- Degree or NVQ equivalent or HND, professional qualification
Experience
Essential
- Proven experience of working with very senior directors
- Experience and knowledge of a Managing Director or Chief Executive Workload
- Project management experience to include report writing
- Experience of leading and managing a team
- Experience of redirecting work and following up key actions
- Experience of developing admin and office systems and functions
- Experience of budget management
- Proven experience of managing meetings, inc setting agendas, minute taking, preparation of reports and presentation
Skills
Essential
- ability to use own initiative and work autonomously
- ability to prioritise own and others workload and deliver deadlines
- self-motivated, enthusiastic and a high standard of personal performance
- understanding of admin and secretarial standards and practice
- excellent keyboard and word processing skills
- ability to present information clearly, concisely and professionally
- able to use computers for written, numerical, database and graphical presentations
- ability to communicate effectively at all levels both verbally and written
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Birmingham Community Healthcare NHS FT
Address
Birmingham Community Healthcare NHS Foundation Trust
20 Holt Street, Priestley Wharf 3, Aston Science Park
Birmingham
B7 4BN
Employer's website
https://www.bhamcommunity.nhs.uk/ (Opens in a new tab)
