Job summary
***This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested***
An exciting development opportunity has arisen for an Administrator role within the within the ASR Divisional Administration Team at the West Midlands Rehabilitation Centre.
The post holder will be required to work weekdays and will need to be flexible with the working hours to ensure the office is covered during core office hours.
The successful candidates will need excellent communication and IT skills with a flexible approach to work that will meet the ever changing needs of the Service. In addition, successful candidates must work well as part of a team, be self-motivated and able to prioritise their workload.
Main duties of the job
The Administrator post will work be responsible for providing a comprehensive administration support service including day to day administration of completing Subject Access Requests (SARs) received within the Division.
About us
IMPORTANT
Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process.
Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address.
Be Part of Our Team...
BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe's leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to 'Be Part of Our Team' and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.
Job description
Job responsibilities
For further details on the main responsibilities, please see the attached job description and person specification.
The West Midlands Rehabilitation Centre provides a range of services for people in the West Midlands to assist them in managing their disabilities. The Service is for people with physical, cognitive, emotional and social disabilities. All our services are provided by teams of clinical professionals and support staff who aim to provide integrated services in ways that best meet the needs of patients and their carers.
Be Part of Our Team...
BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europes leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to Be Part of Our Team and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.
Job description
Job responsibilities
For further details on the main responsibilities, please see the attached job description and person specification.
The West Midlands Rehabilitation Centre provides a range of services for people in the West Midlands to assist them in managing their disabilities. The Service is for people with physical, cognitive, emotional and social disabilities. All our services are provided by teams of clinical professionals and support staff who aim to provide integrated services in ways that best meet the needs of patients and their carers.
Be Part of Our Team...
BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europes leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to Be Part of Our Team and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.
Person Specification
Qualifications / training
Essential
- Evidence of continued learning and development
Desirable
- NVQ Level 3 in Administration
- Maths and English GCSE
Experience
Essential
- Relevant experience in an administrative support role
- Experience of using MS packages (Word, Excel, PowerPoint, Outlook)
- Experience of maintaining office systems, including filing, ordering and recording information
- Experience of co-ordinating diaries and arranging meetings
- Experience of providing meeting support, minutes, agenda's etc.
Desirable
- Experience working in the NHS or public sector
Skills/knowledge
Essential
- Proven skill to create, populate and monitor databases/ spread sheets.
- Ability to take accurate minutes/notes.
- Ability to show attention to detail.
- Excellent organisational skills
- Excellent Communication skills both written and verbal and ability to effectively communicate with a range of staff.
- Excellent interpersonal skills
Desirable
- Audio dictation and transcribing skills
Personal qualities
Essential
- Approachable and reliable
- Positive and flexible approach to work
- Willingness to undertake training and development
- Able to work on own initiative and as part of a team
- Ability to travel to other bases as required
- Ability to undertake further training and development as required for post
Person Specification
Qualifications / training
Essential
- Evidence of continued learning and development
Desirable
- NVQ Level 3 in Administration
- Maths and English GCSE
Experience
Essential
- Relevant experience in an administrative support role
- Experience of using MS packages (Word, Excel, PowerPoint, Outlook)
- Experience of maintaining office systems, including filing, ordering and recording information
- Experience of co-ordinating diaries and arranging meetings
- Experience of providing meeting support, minutes, agenda's etc.
Desirable
- Experience working in the NHS or public sector
Skills/knowledge
Essential
- Proven skill to create, populate and monitor databases/ spread sheets.
- Ability to take accurate minutes/notes.
- Ability to show attention to detail.
- Excellent organisational skills
- Excellent Communication skills both written and verbal and ability to effectively communicate with a range of staff.
- Excellent interpersonal skills
Desirable
- Audio dictation and transcribing skills
Personal qualities
Essential
- Approachable and reliable
- Positive and flexible approach to work
- Willingness to undertake training and development
- Able to work on own initiative and as part of a team
- Ability to travel to other bases as required
- Ability to undertake further training and development as required for post
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
