Job summary
You will support the AHP Faculty Lead in all aspects of project management, including setting up and managing projects to include business cases, business plans, Gantt charts, highlight reports, action logs and minutes of AHP Council, Faculty and its sub-group meetings. The role includes management of the Faculty diary, booking appointments and meetings, drafting meeting agenda, liaising with meeting Chairs and attending Council and Faculty meetings. The post holder is the first point of contact for the Faculty email and Twitter accounts and will liaise with Council and Faculty stakeholders across the System. Administrative tasks include setting up and maintaining AHP Council and Faculty SharePoint folders and producing marketing material on request. You will deputise for the AHP Faculty Lead as required (eg chairing meetings) and be involved in event planning, management and delivery.
Main duties of the job
The role will undertake tasks associated with project governance, organisation and assurance ensuring robust communication and planning, applying knowledge and support to help meet planned objectives on time and demonstrate the value of utilising a structured project management approach tailored to the local context and project.
About us
Lincolnshire Community Health Services NHS Trust is in the top 25 per cent of all community trusts for overall staff engagement in the 2021 NHS National Staff Survey.
At LCHS, we know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in LCHS' workforce.
LCHS recognises the increasing demand for more flexibility in working practices in order to accommodate the personal goals and commitments that employees experience at different stages during their working lives. Flexible working opportunities such as part-time working, compressed hours, job shares, and hybrid working models can help staff to balance their personal and work commitments. Arrangements can be put in place if it can be shown that the needs of the individual can be balanced with those of the service and the impact on other team members, enabling the Trust to recruit and retain skilled staff, raise staff morale, reduce absenteeism and respond to changing service needs more effectively.
We are an ambassador of a learning culture that will support the right individual to progress in their chosen career through an 'earn while you learn' apprenticeship programme. Visit our Learning and Development page to find out more https://www.lincolnshirecommunityhealthservices.nhs.uk/join-us/learning-and-dev
Job description
Job responsibilities
Good time management together with the ability to work on your own initiative where you will gather, organise, manage and record information and data for a variety of stakeholders is crucial together with the ability to effectively communicate both verbally and through written report. A high proficiency in the use of MS Officetoolset (Word, Excel, PowerPoint and Publisher) and Office 365 is also key for this role. A Project Management Qualification is desirable.
Experience of using platforms eg e-finance resource, e-placement platform KPMG workforce strategy tool e-product portal, Model Hospital.
Problem solving, prioritisation, can-do attitude, flexible, proactive understanding and knowledge of the Allied Health Care Professions
Full Roles and Responsibilities can be found in the attached Job Description
Job description
Job responsibilities
Good time management together with the ability to work on your own initiative where you will gather, organise, manage and record information and data for a variety of stakeholders is crucial together with the ability to effectively communicate both verbally and through written report. A high proficiency in the use of MS Officetoolset (Word, Excel, PowerPoint and Publisher) and Office 365 is also key for this role. A Project Management Qualification is desirable.
Experience of using platforms eg e-finance resource, e-placement platform KPMG workforce strategy tool e-product portal, Model Hospital.
Problem solving, prioritisation, can-do attitude, flexible, proactive understanding and knowledge of the Allied Health Care Professions
Full Roles and Responsibilities can be found in the attached Job Description
Person Specification
Qualifications
Essential
- Qualified to degree level or equivalent through experience
Desirable
- Project management qualification
Special Attributes
Essential
- Ability to travel within the locality and on occasion wider afield if required for business purposes.
Skills and competencies
Essential
- Ability to plan and manage own work, working independently, taking full responsibility for own activities.
- Demonstrates accountability and ownership of work duties and activities and carries them out with accuracy, integrity and customer focus
- A high degree of customer service focus understanding the wider trust context
- Ability to manage office duties and conflicting pressures to ensure workloads are effectively managed and a personal dedication to deliver timely standards
- Ability to deliver messages effectively at all levels
Knowledge
Essential
- A high level of knowledge in systems and the ability to learn new systems.
- Knowledge of developing & maintaining accurate record keeping and data base systems.
Experience
Essential
- Experience of supporting implementation and after care of a project with multiple stakeholders
- Experience of running queries, providing and analysing data.
Desirable
- Other NHS System experience.
Special Attributes
Essential
- Ability to motivate others to achieve and act as a role model and champion for People and specifically Carers
- Duties will require flexibility in start & finish times on occasions
Person Specification
Qualifications
Essential
- Qualified to degree level or equivalent through experience
Desirable
- Project management qualification
Special Attributes
Essential
- Ability to travel within the locality and on occasion wider afield if required for business purposes.
Skills and competencies
Essential
- Ability to plan and manage own work, working independently, taking full responsibility for own activities.
- Demonstrates accountability and ownership of work duties and activities and carries them out with accuracy, integrity and customer focus
- A high degree of customer service focus understanding the wider trust context
- Ability to manage office duties and conflicting pressures to ensure workloads are effectively managed and a personal dedication to deliver timely standards
- Ability to deliver messages effectively at all levels
Knowledge
Essential
- A high level of knowledge in systems and the ability to learn new systems.
- Knowledge of developing & maintaining accurate record keeping and data base systems.
Experience
Essential
- Experience of supporting implementation and after care of a project with multiple stakeholders
- Experience of running queries, providing and analysing data.
Desirable
- Other NHS System experience.
Special Attributes
Essential
- Ability to motivate others to achieve and act as a role model and champion for People and specifically Carers
- Duties will require flexibility in start & finish times on occasions
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
