Job summary
Permanent Administrator Vacancy - Part Time
WATFORD office base
1.15pm - 5pm - Monday to Friday
An opportunity has arisen for highly motivated Administrator to join the Clinical Support Service (CSS) team at Peace Children's Centre, Watford
Start your career with the NHS!
Main duties of the job
The successful candidate will:
Work as an administrator and be the main point of contact to co-ordinate and book the Autism Spectrum Disorder (ASD) assessment appointments across all 3 centres
* Work as part of a team providing high quality administration support across all the services and centres within the Children and Young People's Specialist Service clinical teams* Secretarial and audio typing experience - role will involve Audio typing of letters and reports* Have excellent organisational, IT and communication skills with an eye for detail* enjoy the challenge of working in a busy environment with a positive team approach* booking of complex appointments using SystmOne - experience of SystmOne and excel an advantage* have a full valid driving licence and access to a car to use regularly for business purposes is essential (unless you have a disability as defined by the Equality Act 2010).
About us
In return, we can offer you:
* 5% on top of basic salary high cost allowance supplement (subject to a minimum payment of £1,034 and a maximum payment of £1,791 per annum pro rata)* Generous contributory pension* 27 days holiday rising to 33 days (depending on NHS Trust service)* Special Leave for family and personal reasons* NHS Car Lease Scheme* Eye Care Vouchers* Employee Assistance Programme* NHS Discounts
Hertfordshire Community NHS Trust is voted as one of the 'Top 100 Best Places to Work' and is a young dynamic and forward thinking organisation. Our CQC rating is of 'Good'
Job description
Job responsibilities
Please see attached:
Summary: To provide a comprehensive administrative and secretarial support to the Childrens Specialist Services to enable them to meet client needs and undertake their role.
The post holder will be the administrator within the team to co-ordinate and book the ASD assessment appointments across all 3 centres.
Word versions of documents are available if needed to allow for any adaptations to be made i.e. font, colour, background, convert to Read Aloud.
Job description
Job responsibilities
Please see attached:
Summary: To provide a comprehensive administrative and secretarial support to the Childrens Specialist Services to enable them to meet client needs and undertake their role.
The post holder will be the administrator within the team to co-ordinate and book the ASD assessment appointments across all 3 centres.
Word versions of documents are available if needed to allow for any adaptations to be made i.e. font, colour, background, convert to Read Aloud.
Person Specification
Qualifications & Education
Essential
- Educated to GCSE Level (or equivalent) in English Language.
- NVQ 3 in Business/Administration or equivalent knowledge & experience.
- ECDL or equivalent qualification.
Experience & Knowledge
Essential
- Previous experience of working as a Secretary and/or Administrator in a busy office/secretarial environment.
- Knowledge and experience of using/implementing secretarial and administration procedures and processes.
- Good written and oral communication skills to converse and correspond with a range of service users and partners regarding complex and sensitive issues via face to face interactions, telephonically or documentation.
- Able to work both independently and in a team.
- To be accurate, flexible and work under pressure.
- Ability to communicate when barriers to understanding exist.
Skills & Abilities
Essential
- Advanced IT skills and knowledge of computer office software, e.g. Microsoft Word, Excel, etc
- Able to learn specific internal IT programmes e.g. SystmOne and be able to competently use on a daily basis.
Other Requirements
Essential
- Car driver with ability to travel routinely across HCTs areas to other Trust sites or external locations when required. Hold a full, valid, UK driving licence and have access to a car to use for business purposes (unless you have a disability as defined by the Equality Act 2010)
Person Specification
Qualifications & Education
Essential
- Educated to GCSE Level (or equivalent) in English Language.
- NVQ 3 in Business/Administration or equivalent knowledge & experience.
- ECDL or equivalent qualification.
Experience & Knowledge
Essential
- Previous experience of working as a Secretary and/or Administrator in a busy office/secretarial environment.
- Knowledge and experience of using/implementing secretarial and administration procedures and processes.
- Good written and oral communication skills to converse and correspond with a range of service users and partners regarding complex and sensitive issues via face to face interactions, telephonically or documentation.
- Able to work both independently and in a team.
- To be accurate, flexible and work under pressure.
- Ability to communicate when barriers to understanding exist.
Skills & Abilities
Essential
- Advanced IT skills and knowledge of computer office software, e.g. Microsoft Word, Excel, etc
- Able to learn specific internal IT programmes e.g. SystmOne and be able to competently use on a daily basis.
Other Requirements
Essential
- Car driver with ability to travel routinely across HCTs areas to other Trust sites or external locations when required. Hold a full, valid, UK driving licence and have access to a car to use for business purposes (unless you have a disability as defined by the Equality Act 2010)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
