Job summary
This is a
great opportunity to work within the Trusts People System and Compliance service.
The postholder will work as part of the Workforce Systems team.
This is a
permanent full-time post. The hours are
37.5 per week, but these can be worked flexibly over Monday to Friday.
You will be
based at Kings Court 2, Worcester but will also have up to 3 days working from home.
Comprehensive
Trust and local induction will be available upon commencement, along with any
training required to support you in the role.
Please note the Trust is unable to provide sponsorship to work for this
role, to apply you must have current right to work in the UK status. If you are employed on an acceptable time
limited visa, there is no guarantee of sponsorship at point of expiry.
Main duties of the job
The
successful candidate will be highly organised with a proven track record of
prioritising and organising a busy workload.
You will be
responsible for the maintenance and accurate input of employee data onto the
Workforce Information System (Electronic Staff Record ESR) ensuring the
schedule of monthly deadlines is met and staff are paid in a timely manner.
You will be
responsible for training new members of the team and supporting the other team
members with their queries.
You must
have recent experience of inputting and amending information using the HR
Administration User Responsibility Profile, within the ESR system.
You must be
educated to an academic Level 2 or 3 in a business/administration-related
subject. Please see the person specification for more information.
About us
At Herefordshire and Worcestershire Health and Care NHS Trust,
we are working together to deliver outstanding care. We run community hospitals
and community health services across Worcestershire and provide mental health
and learning disability services across both Herefordshire and Worcestershire.
Our people (all 4500+ of them) provide services for people of
all ages, experiencing both physical and/or mental health conditions from over
100 sites.
We will support you to thrive; offer flexible
working options for a great work-life balance, help you fulfil your ambitions,
and empower you to make positive changes within your team or service. We value
diversity and encourage applications from people of all backgrounds, cultures,
and ethnicities.
What we offer;
-
27 days leave plus bank holidays, increasing up to
33 days with long service
-
Generous NHS pension and enhanced pay when you work
unsocial hours
-
Flexible and agile working opportunities
-
Great maternity, paternity, and adoption support
-
Wide range of supportive staff networks
-
Health and wellbeing opportunities
If you would like to know more, please visit our
website.
We encourage you to read the attached applicant guidance notes.
Sharing
your data - As a data controller we may sometimes need to process your data to
pursue our legitimate business interests, for example to request a survey from
you (optional), to support the Trusts understanding of where you gained
interest in working for the Trust.
Job description
Job responsibilities
The post
holder will:
Behave consistently with the values and beliefs of the organisation
and promote these on a day-to-day basis.
Act as a role model to colleagues, always seeking to
maintain the highest standards of professionalism.
Use their initiative and take responsibility for
themselves and the quality of their work and the service they provide to
patients.
Be responsible for the maintenance and accurate input of
employee data onto the Workforce Information System (Electronic Staff Record
ESR) ensuring the schedule of monthly deadlines is met and staff are paid in a
timely manner.
Provide help desk support for employees and managers
using ESR self-service.
Assist in the provision of a workforce information
service through the timely production and retrieval of workforce reports/data
for internal and external purposes.
Maintain data quality of information on ESR.
Respond to enquiries relating to workforce information
and associated employee terms and conditions of service.
Support the Workforce Systems Specialist with the
continued development of ESR to ensure the most effective use of functionality.
Liaise with employees, managers, HR, Finance, Payroll,
Pensions and Auditors to facilitate the running of ESR in its function as a
HR/Payroll system.
For full detail of the duties and criteria for the role, please refer to the job description and person specification attached.
Job description
Job responsibilities
The post
holder will:
Behave consistently with the values and beliefs of the organisation
and promote these on a day-to-day basis.
Act as a role model to colleagues, always seeking to
maintain the highest standards of professionalism.
Use their initiative and take responsibility for
themselves and the quality of their work and the service they provide to
patients.
Be responsible for the maintenance and accurate input of
employee data onto the Workforce Information System (Electronic Staff Record
ESR) ensuring the schedule of monthly deadlines is met and staff are paid in a
timely manner.
Provide help desk support for employees and managers
using ESR self-service.
Assist in the provision of a workforce information
service through the timely production and retrieval of workforce reports/data
for internal and external purposes.
Maintain data quality of information on ESR.
Respond to enquiries relating to workforce information
and associated employee terms and conditions of service.
Support the Workforce Systems Specialist with the
continued development of ESR to ensure the most effective use of functionality.
Liaise with employees, managers, HR, Finance, Payroll,
Pensions and Auditors to facilitate the running of ESR in its function as a
HR/Payroll system.
For full detail of the duties and criteria for the role, please refer to the job description and person specification attached.
Person Specification
Experience
Essential
- Minimum of one years experience using Microsoft Office packages (Word, Excel/ databases) and working in an office environment.
- Recent experience of work involving regular data inputting to strict deadlines.
- Experience of investigating and resolving queries through the application of relevant work procedures.
- Recent experience of inputting and amending information using the HR Administration User Responsibility Profile, within the ESR system.
- Recent experience of creating and pulling ESR Business Intelligence (BI) reports.
Desirable
- Recent experience of working in the NHS or another large organisation.
- Experience in use of the Internet, websites and Microsoft Outlook.
Additional Criteria
Essential
- Awareness of confidentiality when dealing with staff information.
- I understand the Trust will not provide sponsorship to work for this role, and employment on a time limited visa doesnt guarantee sponsorship at point of expiry.
Knowledge
Essential
- Knowledge of range of Microsoft Office Packages (Word / Excel / databases.
- Understanding of Data Protection and the General Data Protection Regulations.
- Knowledge of ESR, the applications within and how it links/interfaces with other systems and used as the source for data collection/extraction.
- Knowledge of Trust policies and ability to signpost staff and managers.
Desirable
- Knowledge of Agenda For Change NHS Terms and Conditions of Service
Qualifications
Essential
- Educated to academic Level 3 (e.g.: A-Level, NVQ3, OCR/ RSA3, City and Guilds 3) in a Business/ Administration related subject or Educated to academic Level 2 (e.g. GCSE Grade A-C in English and Maths) with considerable recent NHS administrative experience and will be expected to undertake the relevant level 3 qualification on appointment to post.
- I understand that I will be asked to provide original certificates to verify my qualifications at point of offer.
Skills & Abilities
Essential
- Ability to work methodically and accurately.
Person Specification
Experience
Essential
- Minimum of one years experience using Microsoft Office packages (Word, Excel/ databases) and working in an office environment.
- Recent experience of work involving regular data inputting to strict deadlines.
- Experience of investigating and resolving queries through the application of relevant work procedures.
- Recent experience of inputting and amending information using the HR Administration User Responsibility Profile, within the ESR system.
- Recent experience of creating and pulling ESR Business Intelligence (BI) reports.
Desirable
- Recent experience of working in the NHS or another large organisation.
- Experience in use of the Internet, websites and Microsoft Outlook.
Additional Criteria
Essential
- Awareness of confidentiality when dealing with staff information.
- I understand the Trust will not provide sponsorship to work for this role, and employment on a time limited visa doesnt guarantee sponsorship at point of expiry.
Knowledge
Essential
- Knowledge of range of Microsoft Office Packages (Word / Excel / databases.
- Understanding of Data Protection and the General Data Protection Regulations.
- Knowledge of ESR, the applications within and how it links/interfaces with other systems and used as the source for data collection/extraction.
- Knowledge of Trust policies and ability to signpost staff and managers.
Desirable
- Knowledge of Agenda For Change NHS Terms and Conditions of Service
Qualifications
Essential
- Educated to academic Level 3 (e.g.: A-Level, NVQ3, OCR/ RSA3, City and Guilds 3) in a Business/ Administration related subject or Educated to academic Level 2 (e.g. GCSE Grade A-C in English and Maths) with considerable recent NHS administrative experience and will be expected to undertake the relevant level 3 qualification on appointment to post.
- I understand that I will be asked to provide original certificates to verify my qualifications at point of offer.
Skills & Abilities
Essential
- Ability to work methodically and accurately.
