Administration Manager

Job summary

An exciting opportunity has arisen to lead a newly created team of medical secretaries, to support CAMHS medics, reporting to the Associate Medical Director. The role is offered at 25 hours per week across 4 or 5 days and is office based. The appointee will have a main base and will be expected to travel to other bases across Herefordshire and Worcestershire on a regular basis.

You will be friendly and approachable with excellent communication skills. You will have great IT skills and a keen eye for detail and accuracy. You will have significant experience of leading a team of people effectively and be able to exercise tact and discretion where necessary.

A typical day could include completing administration tasks for a part-time medic, minuting of meetings, use of ESR for effective line management, use of Rio to support patient related activities, monitoring inboxes and ensuring communication is of the highest standard, running reports using Aero or other relevant systems.

If you are positive and forward-thinking and able to work autonomously, as well as part of a team, wed love to hear from you.

If you would like to discuss this informally, please get in touch with Dr Katie Powell on kate.powell6@nhs.net.

Please note the Trust is unable to provide sponsorship to work for this role, to apply you must have current right to work in the UK status.

Main duties of the job

• Complete administration tasks for nominated medic
• Demonstrate effective IT skills to undertake a variety of administration tasks such as diary management, coordination of meetings, initiating responses to routine correspondence, gathering and presenting data.
• Demonstrate excellent attention to detail.
• Prepare and distribute agendas and take formal minutes.
• Deal with incoming and outgoing mail, including e-mail.
• Use tact and discretion where necessary and ensure confidentiality is maintained.
• Undertake small-scale project work, as required.
• Use ESR to oversee the effective running of the department.
• Lead, line-manage and coordinate administration staff across the department, including carrying out supervision and appraisals
• Act as a role model to colleagues, always seeking to maintain the highest standards of professionalism.
• Use your initiative and take responsibility for yourself and the quality of your work and the service you provide to patients, colleagues and stakeholders.

About us

At Herefordshire and Worcestershire Health and Care NHS Trust, we are working together to deliver outstanding care. We run community hospitals and community health services across Worcestershire and provide mental health and learning disability services across both Herefordshire and Worcestershire.

Our people (all 4500+ of them) provide services for people of all ages, experiencing both physical and/or mental health conditions from over 100 sites.

We will support you to thrive; offer flexible working options for a great work-life balance, help you fulfil your ambitions, and empower you to make positive changes within your team or service. We value diversity and encourage applications from people of all backgrounds, cultures, and ethnicities.

What we offer;

• 27 days leave plus bank holidays, increasing up to 33 days with long service
• Generous NHS pension and enhanced pay when you work unsocial hours
• Flexible and agile working opportunities
• Great maternity, paternity, and adoption support
• Wide range of supportive staff networks
• Health and wellbeing opportunities

If you would like to know more, please visit our website.

We encourage you to read the attached applicant guidance notes.

Sharing your data - As a data controller we may sometimes need to process your data to pursue our legitimate business interests, for example to request a survey from you (optional), to support the Trusts understanding of where you gained interest in working for the Trust.

Employer details

Employer name

Herefordshire and Worcestershire Health and Care NHS Trust

Address

Redditch Town Hall

Walter Stranz Square

Redditch

B98 8AH

Employer's website

https://www.hacw.nhs.uk/careers (Opens in a new tab)

---

Employer details

Employer name

Herefordshire and Worcestershire Health and Care NHS Trust

Address

Redditch Town Hall

Walter Stranz Square

Redditch

B98 8AH

Employer's website

https://www.hacw.nhs.uk/careers (Opens in a new tab)

---