Volunteer Project Manager

The closing date is 16 November 2025

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Job summary

This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.

Band 5: £24,839 - £30,236

Hours: 30 hours per week

Contract Type: Fixed term 12 months

Location: ST Marys Isle of Wight (a hybrid working pattern across St Mary's IOW and QA Hospital, Cosham would be considered)

Job purpose

In conjunction with the Voluntary Services Manager, provide leadership and support to the Volunteer Services team and lead on the Communities Health Action Together (CHAT) Partners project and community Volunteers.
Introduce a shared volunteering infrastructure, such as a passporting scheme alongside the CHAT partners to help promote collaboration between statutory organisations, voluntary community and social enterprises (VCSEs), and NHS trusts.
To provide personal development, support and direction to the voluntary services team.
Building volunteer capacity in the community
In consultation with the Voluntary Services Manager, support the development and introduction of new community volunteer roles in response to the changing needs of patients, carers, staff and within the context of delivering health care during and post COVID 19.
Ensure governance processes are in place to support safe, effective, and compassionate delivery of the new volunteer initiatives

Main duties of the job

To lead on the CHAT project, including the development of project plans, timelines, and associated resource allocation
Plan and organise health fairs within the local community, working alongside the third sector to introduce a shared volunteer recruitment process
to lead, manage and support the delivery of new volunteer initiatives in the community
to provide support and training to the community volunteers
to provide leadership to the voluntary services team, deputising for the Voluntary Services Manager
to ensure that volunteers have clear high-quality information about their role, following a comprehensive recruitment and induction process and relevant training

About us

Our vision for Single Corporate Services

Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.

This vacancy is part of the Single Corporate Services Division.

Why are we changing the way we deliver Corporate Services? Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.

Date posted

07 November 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£24,839 to £30,236 a year

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

REF1722Z

Job locations

St Mary's Hospital

Parkhurst Road, Newport, Isle of Wight

PO30 5TG

Job description

Job responsibilities

Support the delivery of new volunteer initiatives across the Trust to build on-site capacity of volunteers.

Responsible for the recruitment and onboarding of community Volunteers

Work closely with the CHAT partnership to introduce new volunteer initiatives

across the community in a timely manner. Managing communication with all levels of staff to ensure understanding and gain co-operation.

Project manage and lead the introduction of a shared recruitment/passporting process across Hampshire and the IOW as part of the CHAT partnership

Co-ordinating community health alongside the third sector and community volunteer fairs.

Provide leadership and support to the voluntary services team, deputising for the Voluntary Services Manager as appropriate

Work to secure the physical resources required of this post.

Create and monitor a governance structure for the new volunteer service provision to ensure clear documentation and training provision

Organise and new and present current staff briefing sessions e.g. induction programmes for all Volunteers

Organise and manage the briefings and communications to community Volunteers, as well as promotion and marketing of the CHAT partnership across the Trust.

Collate and present data in a variety of formats to provide evidence which will enable the Trust to monitor the effectiveness of the new volunteer service and respond to changes in service requirement following feedback from users and Ward/Department Managers.

To manage/support ad hoc projects as directed by the Voluntary Services Manager e.g. patient feedback redevelopment project, supporting improvements to the patient experience.

Work with Senior Information Analyst and Voluntary Services Manager to determine optimum method of producing data to fulfil project remits.

Responsible for developing project control and reporting procedures. Maintain project documentation, ensuring accurate version control is in place.

Responsible for producing plans, schedules and reports on activities related to new volunteer initiative projects. Reporting key milestones and adjusting plans to ensure target dates are met as required.

Develop and document clear processes for continued data collection to enable future submissions or collections related to projects.

Please see the attached job description for a full list of roles and responsibilities.