Isle of Wight NHS Trust

Information Governance Administrator

The closing date is 10 August 2025

Job summary

Location- Positions are available in two locations - Mitchell Way, Portsmouth PO3 5PE and St Mary's HospitalParkhurst Rd, Newport PO30 5TG

Band: 3 Salary £24,937- £26,598per annum

Hours: 37.5 per week

Contract Type: Full time and Part-time fixed term (6 months)

Main duties of the job

Do you enjoy a challenge? Do you have a keen eye for detail with strong administration skills? Do you want to play a key role in the provision of health records and information? If so, we are seeking enthusiastic and highly motivated individuals to join our expanding Information Governance Team.

Your role will be to ensure both Trusts meet their legal and regulatory obligations associated with information governance and to ensure that there are robust arrangements in place to continue to be well led organisations. This includes assurance and escalation as necessary.

About us

Our vision for Single Corporate ServicesIsle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.

This vacancy is part of the Single Corporate Services Division.

Why are we changing the way we deliver Corporate Services?Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.

The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

Date posted

28 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year

Contract

Fixed term

Duration

6 months

Working pattern

Full-time, Part-time

Reference number

REF1322O

Job locations

St. Mary's Hospital

Parkhurst Road

Newport

PO30 5TG

Mitchell Way

Portsmouth

PO3 5PR

Job description

Job responsibilities

To provide an administrative support service to the Information Governance (IG) Team, assisting with the daily processing of Subject Access Requests and Freedom of Information Requests, ensuring compliance with relevant legislation, Policies and Trust guidelines.
You will be the first point of contact for all IG queries and will be responsible for assigning these to the correct team member or responding directly.
You willbe responsible for the processing of subject access requests and if required escalating queries or potential breaches in timescales.
You will be responsible for the day to day recording of Subject Access Requests, ensuring all requests are logged on the system and managed in a way that enables the Trust to comply with the requirements of the relevant legislation.
You will be responsible for liaising with clinical services to ensure that relevant exemptions are applied correctly
You will be responsible for reviewing records and applying the Third Party Exemptions within the Data Protection legislation

Job description

Job responsibilities

To provide an administrative support service to the Information Governance (IG) Team, assisting with the daily processing of Subject Access Requests and Freedom of Information Requests, ensuring compliance with relevant legislation, Policies and Trust guidelines.
You will be the first point of contact for all IG queries and will be responsible for assigning these to the correct team member or responding directly.
You willbe responsible for the processing of subject access requests and if required escalating queries or potential breaches in timescales.
You will be responsible for the day to day recording of Subject Access Requests, ensuring all requests are logged on the system and managed in a way that enables the Trust to comply with the requirements of the relevant legislation.
You will be responsible for liaising with clinical services to ensure that relevant exemptions are applied correctly
You will be responsible for reviewing records and applying the Third Party Exemptions within the Data Protection legislation

Person Specification

Qualifications

Essential

G.C.S.E (or equivalent) grade 4 or above in English and Maths.
NVQ Level 3 (or equivalent

Experience

Essential

Practical experience of Microsoft Office applications e.g. Word, Excel, etc.
Excellent verbal, telephone, and written communication skills
Effective general administration duties

Person Specification

Qualifications

Essential

G.C.S.E (or equivalent) grade 4 or above in English and Maths.
NVQ Level 3 (or equivalent

Experience

Essential

Practical experience of Microsoft Office applications e.g. Word, Excel, etc.
Excellent verbal, telephone, and written communication skills
Effective general administration duties

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Isle of Wight NHS Trust

Address

St. Mary's Hospital

Parkhurst Road

Newport

PO30 5TG

Employer's website

https://www.iow.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Isle of Wight NHS Trust

Address

St. Mary's Hospital

Parkhurst Road

Newport

PO30 5TG

Employer's website

https://www.iow.nhs.uk/ (Opens in a new tab)