Job summary
This vacancy is open to employees of:
- Hampshire and Isle of Wight Integrated Care Board
- Southern Health Foundation Trust
- Portsmouth Hospitals University NHS Trust
- University Hospital Southampton
- Solent NHS Trust
- South Central Ambulance Service
- Isle of Wight NHS Trust
- Hampshire Hospitals
Job title:Senior Procurement Specialist
Reporting to: Procurement Manager
Accountable to: Director of Procurement
Pay Band: Agenda for Change Band 6 (£38,682 - £46,580)
Main duties of the job
As part of the Single Corporate Service, the role provides a service across both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust.
As the single corporate service will be delivered across both organisations, individuals may be required to undertake business travel between sites. The frequency and arrangements will be discussed on an individual basis and the staff mobility local agreement will apply.
For our leaders managing staff across multi-site locations, they will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.
Job purpose:
Develop new and innovative methods of ensuring efficient processes internally and deliver best value for money externally. Be responsible for maintaining a log of lessons learnt and implementing any subsequent actions to ensure continuous improvement of the departments performance.
To take lead responsibility for delivering high value and complex procurement.
Responsible for income generation projects and in particular be the Equipment Disposal
About us
Our vision for Single Corporate ServicesIsle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.
Why are we changing the way we deliver Corporate Services?Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.
The single corporate service is delivered across both organisation. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.
Job description
Job responsibilities
Job responsibilities
- Provide specialist procurement knowledge across a broad spectrum of commodity areas. Take responsibility for the purchase of goods by delivering a portfolio of complex and high value contracts and develop new and innovative methods of maximising cash releasing benefits.
- Produce Official Journal of the European Union advertisements, complex tender, and contract documentation for an agreed portfolio of contracts. Negotiate with suppliers and user departments to ensure optimum value for money and strong partnerships are maintained.
- Work closely with user departments to ensure they produce complete, accurate and relevant specifications and weighting criteria for goods and services. Offer commercial/contractual advice and guidance to CSCs for all goods and services as required.
- Be responsible for the day-to-day supervision and management of a Procurement Specialist, taking responsibility for allocation of work, appraisals, training and assisting with their development.
- Deputise and assume responsibility to resolve issues in the absence of the Theatres Procurement Manager and/or Head of Procurement.
- Attend and support tender adjudication meetings acting as chairperson or secretary and providing procurement support as required.
- Take an active role in the development and delivery of the annual Procurement work plan, identifying areas for further savings and added value, taking ownership of CSC procurement targets. Identify new areas for contracting and work with Directorates/CSCs to successfully implement changes, trials, and R&D activities.
- As part of the tender process research commodities and markets. Prepare and analyse evaluation sheets. Use the Atamis E Tendering Solution for all tendering activity to ensure it is used to its maximum capability. Use Excel to create / format databases and spreadsheets and be responsible for output and ongoing development.
- Support in the development and implementation of departmental policies and procedures, impacting across the Trust. Be an active Procurement Champion in a specialist subject to share knowledge with others.
- Take responsibility for the maintenance of the teams Work plan and Database to ensure its always up to date and effective reports are available as and when required to monitor performance of targets.
- Participate in the training and development of colleagues and Trust staff to enable professional development and contribute to overall objectives of the department.
- Make assessments and advise Procurement Specialists and Procurement Managers of best value for money rates e.g., National Framework or local tender.
- Be responsible for income generation projects and in particular be the Equipment Disposals lead for a Trust and lead any capital equipping projects.
- Be the main lead within the team for promoting continuous improvements in the performance of the team and sharing good practice using lessons learnt logs and other visual tools.
Job description
Job responsibilities
Job responsibilities
- Provide specialist procurement knowledge across a broad spectrum of commodity areas. Take responsibility for the purchase of goods by delivering a portfolio of complex and high value contracts and develop new and innovative methods of maximising cash releasing benefits.
- Produce Official Journal of the European Union advertisements, complex tender, and contract documentation for an agreed portfolio of contracts. Negotiate with suppliers and user departments to ensure optimum value for money and strong partnerships are maintained.
- Work closely with user departments to ensure they produce complete, accurate and relevant specifications and weighting criteria for goods and services. Offer commercial/contractual advice and guidance to CSCs for all goods and services as required.
- Be responsible for the day-to-day supervision and management of a Procurement Specialist, taking responsibility for allocation of work, appraisals, training and assisting with their development.
- Deputise and assume responsibility to resolve issues in the absence of the Theatres Procurement Manager and/or Head of Procurement.
- Attend and support tender adjudication meetings acting as chairperson or secretary and providing procurement support as required.
- Take an active role in the development and delivery of the annual Procurement work plan, identifying areas for further savings and added value, taking ownership of CSC procurement targets. Identify new areas for contracting and work with Directorates/CSCs to successfully implement changes, trials, and R&D activities.
- As part of the tender process research commodities and markets. Prepare and analyse evaluation sheets. Use the Atamis E Tendering Solution for all tendering activity to ensure it is used to its maximum capability. Use Excel to create / format databases and spreadsheets and be responsible for output and ongoing development.
- Support in the development and implementation of departmental policies and procedures, impacting across the Trust. Be an active Procurement Champion in a specialist subject to share knowledge with others.
- Take responsibility for the maintenance of the teams Work plan and Database to ensure its always up to date and effective reports are available as and when required to monitor performance of targets.
- Participate in the training and development of colleagues and Trust staff to enable professional development and contribute to overall objectives of the department.
- Make assessments and advise Procurement Specialists and Procurement Managers of best value for money rates e.g., National Framework or local tender.
- Be responsible for income generation projects and in particular be the Equipment Disposals lead for a Trust and lead any capital equipping projects.
- Be the main lead within the team for promoting continuous improvements in the performance of the team and sharing good practice using lessons learnt logs and other visual tools.
Person Specification
Qualifications
Essential
- Working toward or knowledge of professional purchasing principles acquired through the Chartered Institute of Purchasing and Supply (CIPS) and relevant training and experience
- Experience and a good understanding of the products and operations within Theatres
- Demonstration of strong supplier and customer partnerships
Desirable
- Experience of Prince 2 Practitioner (project management)
Experience
Essential
- Expertise in Contract Management and Procurement legislation obtained via formal training or operational experience of working alongside the Procurement Team.
- Evidenced experience of negotiating contracts in a large organisation and a track record of achieving significant cost reductions and adding value activities
- Experience of competitive tenders/quotations
- Experience and/ or training in contract management
- Experience of demonstrating new and innovative methods of achieving savings
Desirable
- Evidence experience of Project management experience or equivalent qualification
- Experience of working within the public sector
- Experience of proactive category management
Knowledge
Essential
- Good knowledge of procurement and contract management to be able to provide specialist advice.
- Competent with Word, Excel, and Access
- Good Communication: written & oral at senior manager level.
- Interpersonal, able to work as part of a large team.
- Able to use initiative and work independently.
- Well organised, able to prioritise workload
Person Specification
Qualifications
Essential
- Working toward or knowledge of professional purchasing principles acquired through the Chartered Institute of Purchasing and Supply (CIPS) and relevant training and experience
- Experience and a good understanding of the products and operations within Theatres
- Demonstration of strong supplier and customer partnerships
Desirable
- Experience of Prince 2 Practitioner (project management)
Experience
Essential
- Expertise in Contract Management and Procurement legislation obtained via formal training or operational experience of working alongside the Procurement Team.
- Evidenced experience of negotiating contracts in a large organisation and a track record of achieving significant cost reductions and adding value activities
- Experience of competitive tenders/quotations
- Experience and/ or training in contract management
- Experience of demonstrating new and innovative methods of achieving savings
Desirable
- Evidence experience of Project management experience or equivalent qualification
- Experience of working within the public sector
- Experience of proactive category management
Knowledge
Essential
- Good knowledge of procurement and contract management to be able to provide specialist advice.
- Competent with Word, Excel, and Access
- Good Communication: written & oral at senior manager level.
- Interpersonal, able to work as part of a large team.
- Able to use initiative and work independently.
- Well organised, able to prioritise workload
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
