Isle of Wight NHS Trust

Undergraduate Administrator

The closing date is 10 July 2025

Job summary

Are you a proactive, organised and detail-focused individual? Do you enjoy working in a fast-paced, varied environment? Do you have excellent communication skills and a passion for supporting education?We are looking for an Undergraduate Medical Student Administrator to join the Learning Education and Development team at PHUT. The successful candidate will play a key role in coordinating undergraduate placements for University of Portsmouth and University of Southampton students and supporting the delivery of high-quality teaching across all phases of the curriculum.

Main duties of the job

The post holder will work closely with the Senior Placements Officer, Undergraduate Leads, and wider faculty to ensure student timetables, rotas and teaching materials are effectively managed and communicated. They will also provide administrative support for projects, liaise with actors for virtual teaching sessions, and act as a point of contact for students, supervisors, and external partners.

About us

Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.

The vision for our single corporate services is to:

Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer.
Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts.
Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities.
Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations.
Improve learning and development opportunities and sharing best practice, upskilling both Trusts.
Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing.
Build resilience for individuals and our teams.

Date posted

27 June 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

Depending on experience £27,485 to £30,162 depending on experience

Contract

Permanent

Working pattern

Full-time

Reference number

REF1544R

Job locations

Southwick Hill Rd

Cosham

Portsmouth

Hampshire

PO6 3LY

Job description

Job responsibilities

Main Duties and Responsibilities include providing administrative support for undergraduate programmes, collating student data, producing timetables, arranging IT access, coordinating teaching sessions, and maintaining student handbooks.

Job description

Job responsibilities

Person Specification

Qualifications

Essential

Level 3 Business and Administration or equivalent.
Demonstrable Microsoft Office skills.
GCSE English and Maths (or equivalent).

Desirable

Information Technology qualification

Experience

Essential

In-Depth knowledge of Microsoft Office including Word, Excel, and PowerPoint.
Excellent keyboard skills.
Ability to manage and co-ordinate diaries for senior management.
Comprehensive experience in the use of databases
Ability to gather data, compile information and prepare reports.

Desirable

Experience in coordinating placements and managing student data.
Customer Care Qualification or Customer Service experience

Additional criteria

Essential

Excellent communication skills and ability to work in a fast-paced environment.

Desirable

Proactive, organized, and detail-focused individual with a passion for supporting education.

Person Specification

Qualifications

Essential

Level 3 Business and Administration or equivalent.
Demonstrable Microsoft Office skills.
GCSE English and Maths (or equivalent).

Desirable

Information Technology qualification

Experience

Essential

In-Depth knowledge of Microsoft Office including Word, Excel, and PowerPoint.
Excellent keyboard skills.
Ability to manage and co-ordinate diaries for senior management.
Comprehensive experience in the use of databases
Ability to gather data, compile information and prepare reports.

Desirable

Experience in coordinating placements and managing student data.
Customer Care Qualification or Customer Service experience

Additional criteria

Essential

Excellent communication skills and ability to work in a fast-paced environment.

Desirable

Proactive, organized, and detail-focused individual with a passion for supporting education.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Additional information

Disclosure and Barring Service Check

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Isle of Wight NHS Trust

Address

Southwick Hill Rd

Cosham

Portsmouth

Hampshire

PO6 3LY

Employer's website

https://www.iow.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Isle of Wight NHS Trust

Address

Southwick Hill Rd

Cosham

Portsmouth

Hampshire

PO6 3LY

Employer's website

https://www.iow.nhs.uk/ (Opens in a new tab)