Job summary
Under the direction of the Head of Procurement, to proactively identify and implement innovative solutions to support the Trust's strategic development within the remit of procurement and contract management ensuring compliance with individual organisational Standing Orders, Standing Financial Instructions, relevant EU and procurement legislation and taking into account any recommendations from NHS regulators, national initiatives or Department of Health guidance.
Analyse all Trust non-pay expenditure to identify cost and process savings opportunities, produce recommendations and implementation plans where appropriate, and lead on the development, negotiation (or re-negotiation), implementation, monitoring and management of contracts for clinical and non-clinical goods and services procured by the Trust.
Provides expert advice and support to stakeholders regarding all aspects of procurement including pre-market engagement, sourcing options, tendering activity, supplier relationship management and performance management
Support and implement best practice as directed by the Head of Procurement
Main duties of the job
All employees are expected to observe the following:
To maintain existing skills and develop or receive training in new skills as required in carrying out the work of the Trust.
It is the responsibility of all Trust employees to ensure that all duties are carried out in accordance with 'best practice' risk management.
To help implement procurement policy giving due consideration to the Trust's objectives and Procurement Transformation Plan (procurement Strategy).
Ensure compliance with current procurement policies and practices within the constraints of Trust Standing Orders and Standing Financial Instructions, EU Regulations and other statutory and regulatory requirements.
To work in accordance with Trust and other stakeholder organisations' Policies and Procedures and to provide suggestions for improvements and amendments
About us
We are passionate about providing the very best care to the people we support, and we're looking for amazing people who share this passion to join us.
What is it that makes our Trust such a special place to work? Well, it's all about the people. Our staff, service users, carers and families all come from such diverse backgrounds and all have expertise and stories to share.
It's important that you feel supported in your role, that the people who you work with are as passionate as you are and that your health and wellbeing is taken care of
If you're interested in developing your career, you'll have access to a range of training and education opportunities, including apprenticeships, work experience and placements, as well as the chance to get involved in research.
We are very proud of the difference we make to people's lives each and every day and if that's something that you'd like to be part of we'd love to have you with us.
Job description
Job responsibilities
The post holder will have professional and technical responsibility for the analysis and review, identification, and delivery of clinical and non-clinical procurement opportunities to the Trust that can demonstrate best value, deliver cost and process efficiencies, and maintain the required quality standards. At the same time, ensure the service is effective, flexible and meets the changing needs of the healthcare community.
Develop/provide a range of reports identifying how and where financial savings or other value for money changes have been identified for the Trust through contract renewal or other procurement related changes. If required, develop and present simple business cases to request support for changes to be made. If such opportunities are not taken up, provide a quarterly report detailing what has not been followed through, and why (missed opportunities).
Provide advice on quality, effectiveness and value for money of products and services, including monitoring the performance of the Trusts major suppliers to ensure they remain cost effective and efficient. Continually review major products and services used by the Trust, keeping abreast of new products and managing trials where appropriate.
4Research the market and give commercial/contractual advice on the procurement options available to the Trust.
Lead on the development, negotiation or re-negotiation, implementation, monitoring and management of contracts for goods and services procured by the Trust.
Formulate and coordinate procurement contract activity that is undertaken in accordance with all relevant legislation, the Trusts Standing Financial Instructions, Trust Procurement Policy and Best Procurement Practice. Such activities to include: preparing specifications, managing tenders/quotations, undertaking negotiation of contracts in respect of identified approved opportunities.
Interpret and implement changes to statutory and regulatory requirements to contract specifications.
Job description
Job responsibilities
The post holder will have professional and technical responsibility for the analysis and review, identification, and delivery of clinical and non-clinical procurement opportunities to the Trust that can demonstrate best value, deliver cost and process efficiencies, and maintain the required quality standards. At the same time, ensure the service is effective, flexible and meets the changing needs of the healthcare community.
Develop/provide a range of reports identifying how and where financial savings or other value for money changes have been identified for the Trust through contract renewal or other procurement related changes. If required, develop and present simple business cases to request support for changes to be made. If such opportunities are not taken up, provide a quarterly report detailing what has not been followed through, and why (missed opportunities).
Provide advice on quality, effectiveness and value for money of products and services, including monitoring the performance of the Trusts major suppliers to ensure they remain cost effective and efficient. Continually review major products and services used by the Trust, keeping abreast of new products and managing trials where appropriate.
4Research the market and give commercial/contractual advice on the procurement options available to the Trust.
Lead on the development, negotiation or re-negotiation, implementation, monitoring and management of contracts for goods and services procured by the Trust.
Formulate and coordinate procurement contract activity that is undertaken in accordance with all relevant legislation, the Trusts Standing Financial Instructions, Trust Procurement Policy and Best Procurement Practice. Such activities to include: preparing specifications, managing tenders/quotations, undertaking negotiation of contracts in respect of identified approved opportunities.
Interpret and implement changes to statutory and regulatory requirements to contract specifications.
Person Specification
Knowledge and Skills
Essential
- oTrack record of successful stakeholder management working sensitively in a range of settings.
- oAbility to meet deadlines through effective organisational and planning skills with capacity to prioritise workload, and ability to work independently with constantly changing demands and requirements.
- oExperience of working on complex tenders
- oAbility to work under own initiative, using own judgement and adapting precedents where necessary. A 'self-starter'.
Training and Qualifications
Essential
- oEducated to degree level or equivalent level of knowledge or professional qualification.
- oEither holds CIPS Professional Diploma or actively working towards achieving.
Experience
Essential
- oSufficient recent and relevant experience working in a procurement department environment.
- oWorking knowledge of Public Procurement Legislation.
- oExperience of contract negotiations and conflict management at senior levels across boundaries, managing to time and budget.
- oExperience in basic contract drafting, clause interpretation and/or negotiation.
- oWorking knowledge of procurement practices, procedures and policies.
Desirable
- oExperience and awareness of the operating environment of the NHS.
Person Specification
Knowledge and Skills
Essential
- oTrack record of successful stakeholder management working sensitively in a range of settings.
- oAbility to meet deadlines through effective organisational and planning skills with capacity to prioritise workload, and ability to work independently with constantly changing demands and requirements.
- oExperience of working on complex tenders
- oAbility to work under own initiative, using own judgement and adapting precedents where necessary. A 'self-starter'.
Training and Qualifications
Essential
- oEducated to degree level or equivalent level of knowledge or professional qualification.
- oEither holds CIPS Professional Diploma or actively working towards achieving.
Experience
Essential
- oSufficient recent and relevant experience working in a procurement department environment.
- oWorking knowledge of Public Procurement Legislation.
- oExperience of contract negotiations and conflict management at senior levels across boundaries, managing to time and budget.
- oExperience in basic contract drafting, clause interpretation and/or negotiation.
- oWorking knowledge of procurement practices, procedures and policies.
Desirable
- oExperience and awareness of the operating environment of the NHS.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
