Job summary
The post holder will be expected to provide admin support to nominated individuals, provide reception cover 11:00 to 19:00 and support the running of cashiers. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the administrative team.
Please be advised this vacancy will be capped and closed once the numbers of applicants have been reached.
Main duties of the job
Good interpersonal and communication skills are required in addition to a wide range of secretarial skills including audio word processing.
The post holder must be organised and able to prioritise their work effectively, together with the ability to work with minimum supervision.
The ability to maintain a high degree of confidentiality in relation to both patients and staff.
The post holder must be able to work accurately with figures.
The post holder will be handling cash during undertaking the Cashiering function.
About us
At SHSC, we prioritise the well-being and safety of both our service users and employees. It is our policy and a condition of employment that all employees must join the DBS Update Service. This service carries an annual fee, which employees are responsible for paying up front. However, employees may claim this cost back through the Trust's Employee Expenses Reimbursement Policy. For those requiring a Basic DBS check, it is necessary to register for a DBS Online Account.
Job description
Job responsibilities
The provision of an effective admin service to clinical staff and wider multi-disciplinary team including typing of letters, reports, email, and completion of appropriate forms in Rio.
Deal with incoming correspondence, checking information received and responding where appropriate.
Maintain an electronic diary and personal appointment system for the clinicians as required
Organise meetings, booking rooms/venues, arranging hospitality etc.
Support meetings chaired or attended by clinicians and to be sensitive to the issues under discussion, preparing notes/agendas and taking minutes as requested. Meetings may involve internal and external participants.
Job description
Job responsibilities
The provision of an effective admin service to clinical staff and wider multi-disciplinary team including typing of letters, reports, email, and completion of appropriate forms in Rio.
Deal with incoming correspondence, checking information received and responding where appropriate.
Maintain an electronic diary and personal appointment system for the clinicians as required
Organise meetings, booking rooms/venues, arranging hospitality etc.
Support meetings chaired or attended by clinicians and to be sensitive to the issues under discussion, preparing notes/agendas and taking minutes as requested. Meetings may involve internal and external participants.
Person Specification
Training and Qualifications
Essential
- oGood standard of education at GCSE level or higher
Desirable
- NVQ level 2 or equivalent in a relevant area
Knowledge and skills
Essential
- oKnowledge of office/reception procedures
- oUnderstanding of confidentiality within a healthcare setting
- oExcellent keyboard skills
- oGood communication skills
Desirable
Experience
Essential
- oExperience of working in a reception environment,
- oProven IT experience using Word, Databases and email.
- oProven experience in managing finance including receipt balance and audit.
- oProven experience in managing spreadsheets and updating and inputting data.
Desirable
- oSimilar type of work preferably previous NHS within Mental Health
- oCashier experience
Person Specification
Training and Qualifications
Essential
- oGood standard of education at GCSE level or higher
Desirable
- NVQ level 2 or equivalent in a relevant area
Knowledge and skills
Essential
- oKnowledge of office/reception procedures
- oUnderstanding of confidentiality within a healthcare setting
- oExcellent keyboard skills
- oGood communication skills
Desirable
Experience
Essential
- oExperience of working in a reception environment,
- oProven IT experience using Word, Databases and email.
- oProven experience in managing finance including receipt balance and audit.
- oProven experience in managing spreadsheets and updating and inputting data.
Desirable
- oSimilar type of work preferably previous NHS within Mental Health
- oCashier experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
