Job summary
As our Human Resources Assistant, you will play a pivotal role in our people function team. Day to day you will be working closely with our HR Business Partnering Team, supporting with a number of activities, and carrying out tasks to ensure the smooth running of our service for our stakeholders.
The successful person will be organised and have excellent attention to detail, and keen to ensure that deadlines are met, effectively and efficiently. Alongside being passionate about working in HR and enjoy working as part of a very supportive, hardworking, collaborative and people centred team.
We pride ourselves on our service delivery to our stakeholders and our reputation as a People Directorate is hugely important to us. Everyone is the face of our team on screen and off screen in what is a very virtual world today.
This role is key to ensuring our HR Business Partnering Team delivers against many deadlines, with real drive and care needed by our HR Assistant in several HR matters and projects in support of our wider people agenda. This will ensure the provision of a quality people solution that is aligned and responsive to our people strategy and responsive to the needs of our services and our service users.
If you have the passion, ambition, experience and drive to make a difference, and this sounds like a role you would excel in, and most importantly enjoy and thrive in, then don't hesitate, apply to join Sheffield Health and Social Care today.
Main duties of the job
To undertake general HR administration processes by way of data inputting, sending out standard letters and meeting co-ordination.
To provide a comprehensive administration service to the Sheffield Health and Social Care HR Business Partnering Team
To support the recruitment of new employees into SHSC.
About us
We are passionate about providing the very best care to the people we support, and we're looking for amazing people who share this passion to join us.
What is it that makes our Trust such a special place to work? Well, it's all about the people. Our staff, service users, carers and families all come from such diverse backgrounds and all have expertise and stories to share.
It's important that you feel supported in your role, that the people who you work with are as passionate as you are and that your health and wellbeing is taken care of
If you're interested in developing your career, you'll have access to a range of training and education opportunities, including apprenticeships, work experience and placements, as well as the chance to get involved in research.
We are all very proud of the difference we make to people's lives each and every day and if that's something that you'd like to be part of we'd love to have you with us.
Job description
Job responsibilities
To arrange and co-ordinate case conferences, meetings, hearings, training seminars, mediation sessions and other activates as required, including booking suitable accommodation, and liaising with attendees.
To support the Recruitment Administrators with the progression of candidates through employment checking
To carry out employment checking for existing employees e.g., DBS and professional registration.
To draft contracts of employment and amendments to Terms and Conditions of Employment letters
To monitor and maintain the generic mailboxes for the team.
To process other general enquiries including references.
To keep copies or records of all processed work (electronically) including case files, establishing, and maintaining databases or filing systems that ensure an audit trail of work is available.
To provide administrative support for the HR Business Partnering team where necessary during formal meetings e.g. sickness, performance and disciplinary. This may include taking detailed notes for transcription into formal noted records.
To provide a photocopying, scanning and shredding service for the operational team.
To provide a service accurately transferring written notes into electronic copies.
To monitor stationary supplies of the HR team and request orders, when necessary, with the appropriate member of the division.
To arrange meeting rooms as required for the HR Business Partnering Team, including arranging the team meetings.
Co-ordinating and maintaining the archiving procedure for HR case file and personal files.
To update and maintain the designated HR portal / website in relation to all employee relations matters.
Job description
Job responsibilities
To arrange and co-ordinate case conferences, meetings, hearings, training seminars, mediation sessions and other activates as required, including booking suitable accommodation, and liaising with attendees.
To support the Recruitment Administrators with the progression of candidates through employment checking
To carry out employment checking for existing employees e.g., DBS and professional registration.
To draft contracts of employment and amendments to Terms and Conditions of Employment letters
To monitor and maintain the generic mailboxes for the team.
To process other general enquiries including references.
To keep copies or records of all processed work (electronically) including case files, establishing, and maintaining databases or filing systems that ensure an audit trail of work is available.
To provide administrative support for the HR Business Partnering team where necessary during formal meetings e.g. sickness, performance and disciplinary. This may include taking detailed notes for transcription into formal noted records.
To provide a photocopying, scanning and shredding service for the operational team.
To provide a service accurately transferring written notes into electronic copies.
To monitor stationary supplies of the HR team and request orders, when necessary, with the appropriate member of the division.
To arrange meeting rooms as required for the HR Business Partnering Team, including arranging the team meetings.
Co-ordinating and maintaining the archiving procedure for HR case file and personal files.
To update and maintain the designated HR portal / website in relation to all employee relations matters.
Person Specification
Knowledge Requirements and Qualifications
Essential
- A comprehensive understanding of general office procedures, including diary management
- Educated to high GCSE level/NVQ level 3, or equivalent experience
Desirable
- Knowledge of HR administrative practices
- Knowledge of recruitment administration
Experience
Essential
- Experience of working in a fast-moving customer service administrative environment
- Computer literate, experience of MS packages including word, excel, PowerPoint and Outlook
Desirable
- Experience of working in a HR or recruitment function
- Experience of using ESR and/or E-rostering
Personal Attributes
Essential
- Effective interpersonal skills and effective communication skills, both verbal and written
- Ability to prioritise and plan workload
Desirable
- Ability to work without direct supervision
Person Specification
Knowledge Requirements and Qualifications
Essential
- A comprehensive understanding of general office procedures, including diary management
- Educated to high GCSE level/NVQ level 3, or equivalent experience
Desirable
- Knowledge of HR administrative practices
- Knowledge of recruitment administration
Experience
Essential
- Experience of working in a fast-moving customer service administrative environment
- Computer literate, experience of MS packages including word, excel, PowerPoint and Outlook
Desirable
- Experience of working in a HR or recruitment function
- Experience of using ESR and/or E-rostering
Personal Attributes
Essential
- Effective interpersonal skills and effective communication skills, both verbal and written
- Ability to prioritise and plan workload
Desirable
- Ability to work without direct supervision
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
