Job summary
An exciting opportunity has arisen in the Workforce Team to co-ordinate flu vaccinations for the Trust and to assist in the production of workforce performance dashboards/reports. This role offers a varied workload in a supportive team where you will be pivotal in supporting clinicians, managers and the organisation to achieve vaccination targets and to provide meaningful information to help drive business decisions. We are looking for an individual who thrives on being busy, wants to learn new, transferable skills, works in a way that positively contributes to the workflow of others and wishes to work where we uphold and maintain our Trust values.
Main duties of the job
To be the central point of contact for managers, vaccinators and staff during the flu vaccination season. Offering advice and information to assist the Trust in achieving its objectives. Accurately document flu vaccination related activity. Produce a suite of reports around vaccination activity on a regular basis to inform the organisation of progress and to highlight areas of any specific focus. Use the reporting functionality in ESR, health roster system to produce regular monthly and ad hoc report requests. To support the ESR manager/HR Workforce Systems & Information Manager in delivering local and Trust wide projects. You will have the ability to communicate effectively at all levels, pay attention to detail, able to keep accurate records and experience or skill to extract data from large databases in a meaningful way.
About us
We are passionate about providing the very best care to the people we support, and we're looking for amazing people who share this passion to join us.What is it that makes our Trust such a special place to work? Well, it's all about the people. Our staff, service users, carers and families all come from such diverse backgrounds and all have expertise and stories to share.It's important that you feel supported in your role, that the people who you work with are as passionate as you are and that your health and wellbeing is taken care ofIf you're interested in developing your career, you'll have access to a range of training and education opportunities, including apprenticeships, work experience and placements, as well as the chance to get involved in research.We are all very proud of the difference we make to people's lives each and every day and if that's something that you'd like to be part of we'd love to have you with us.
Job description
Job responsibilities
- To be the central point of contact for managers, vaccinators and staff during the flu vaccination season. Offering advice and information to assist the Trust in achieving its objectives.
- Accurately document flu vaccination related activity to an agreed standard including maintaining lists of vaccination sites, vaccinators and staff and patients who have been vaccinated
- Produce a suite of reports around vaccination activity on a regular basis to inform the organisation of progress and to highlight areas of any specific focus
- Review and update training and support materials available to managers and staff ensuring they meet the needs of the system users and are easily accessible.
- Host a rotational basis, training and support/provide information about HR related systems to managers and users.
- Use the reporting functionality in ESR, health roster system to produce regular monthly and ad hoc report requests.
- Liaise with internal/external departments and software suppliers to address any systems issues.
- Support the development of standard operating procedures for HR Systems related activity and communicate to staff and managers as appropriate.
- To support the ESR Manager to establish and maintain standard operating procedures relating to all HR Systems and associated activity so that HR staff, employees, managers and the external payroll provider are clear about their roles and responsibilities.
- To support the ESR Manager to ensure that managers and staff understand their roles and responsibilities for all payroll related activity through a programme of education and communication.
- To support the ESR manager/HR Workforce Systems & Information Manager in delivering local and Trust wide projects.
- The above job description is a summary of the main responsibilities of the post holder, and not an exhaustive list of duties to be undertaken. The duties may be redefined in accordance with the demands of the service. Any redefinition will be subject to discussion between yourself and your manager and be within your level of competence.
Job description
Job responsibilities
- To be the central point of contact for managers, vaccinators and staff during the flu vaccination season. Offering advice and information to assist the Trust in achieving its objectives.
- Accurately document flu vaccination related activity to an agreed standard including maintaining lists of vaccination sites, vaccinators and staff and patients who have been vaccinated
- Produce a suite of reports around vaccination activity on a regular basis to inform the organisation of progress and to highlight areas of any specific focus
- Review and update training and support materials available to managers and staff ensuring they meet the needs of the system users and are easily accessible.
- Host a rotational basis, training and support/provide information about HR related systems to managers and users.
- Use the reporting functionality in ESR, health roster system to produce regular monthly and ad hoc report requests.
- Liaise with internal/external departments and software suppliers to address any systems issues.
- Support the development of standard operating procedures for HR Systems related activity and communicate to staff and managers as appropriate.
- To support the ESR Manager to establish and maintain standard operating procedures relating to all HR Systems and associated activity so that HR staff, employees, managers and the external payroll provider are clear about their roles and responsibilities.
- To support the ESR Manager to ensure that managers and staff understand their roles and responsibilities for all payroll related activity through a programme of education and communication.
- To support the ESR manager/HR Workforce Systems & Information Manager in delivering local and Trust wide projects.
- The above job description is a summary of the main responsibilities of the post holder, and not an exhaustive list of duties to be undertaken. The duties may be redefined in accordance with the demands of the service. Any redefinition will be subject to discussion between yourself and your manager and be within your level of competence.
Person Specification
Knowledge and Skills
Essential
- Effective Communication Skills
- MS office skills
- Presenting information to an audience of varying understanding
Desirable
- Advanced MS Office
- Knowledge of BI
Experience
Essential
- Provide and receive complex information
- Build working relationships
- Attention to detail
- Work flexibly
Desirable
- Knowledge of Flu vaccinations
Other
Essential
- Well organised
- Approachable
Person Specification
Knowledge and Skills
Essential
- Effective Communication Skills
- MS office skills
- Presenting information to an audience of varying understanding
Desirable
- Advanced MS Office
- Knowledge of BI
Experience
Essential
- Provide and receive complex information
- Build working relationships
- Attention to detail
- Work flexibly
Desirable
- Knowledge of Flu vaccinations
Other
Essential
- Well organised
- Approachable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
