Job summary
The Accounts Payable Clerk will be a member of the Financial Accounts team working within the Trust's Finance Dept. This flexible role will be responsible for working with suppliers to resolve AP invoice queries. The post holder will be required to work closely with the rest of the Trusts Finance Department and non-finance staff across the organisation.
Main duties of the job
To liaise with Suppliers to ensure invoices and credit notes are being received, correctly addressed and have the appropriate information recorded on them to ensure prompt paymentTo liaise with Budget Holders to ensure invoices and credit notes are authorised in a timely manner so that invoices and credit notes are paid/taken promptly and any disputes are logged and noted against the Supplier accounts
About us
North London NHS Foundation Trust (NLFT) is committed to improving mental health care across North London to deliver excellent services to our local people.
Our Five-Year Strategy:
- We will provide consistently high-quality care closer to home.
- With our partners in North London and each borough we will ensure equity of outcome for all
- We will offer great places to work, providing staff with supportive environment to deliver outstanding care.
- We will be more effective as an organisation by pioneering research, quality improvement and technology.
Why NLFT?
- We develop and retain our staff through leadership behaviours and managers programme and many more opportunities.
- We promote flexible working and support staff with a range of health and wellbeing initiatives.
- NHS Discounts, generous annual leave and NHS pension scheme
- Excellent internal staff network
The post holder will be aligned with our values:
- We Are Kind
- We Are Respectful
- We Work Together
- We Keep Things Simple
- We Empower
- We Are Proudly Diverse
In order to meet the needs of the Trust you may be required from time to time to work at different locations to your normal place of work. This may mean that you are required to work at any location that fall under Barnet, Camden, Enfield, Haringey or Islington. The Trust reserves the right to require staff to work at such other places or locations as it considers reasonable and necessary on a temporary or permanent basis.
Job description
Job responsibilities
- To liaise with Suppliers to ensure invoices and credit notes are being received, correctly addressed and have the appropriate information recorded on them to ensure prompt payment
- To liaise with Budget Holders to ensure invoices and credit notes are authorised in a timely manner so that invoices and credit notes are paid/taken promptly and any disputes are logged and noted against the Supplier accounts
- To ensure the Accounts Payable Dept. Post is opened, date stamped and sorted on a daily basis
- To ensure all Supplier and Purchase invoices and credit notes are scanned, indexed and registered on the Finance System, Unit4 - Agresso, in a timely and accurate manner, including Losses & Special Payments and non-staff expenses.
- To ensure all manual payments are processed and entered in an accurate and timely manner.
- To ensure all Purchase invoices and credit notes are correctly matched to the appropriate Trust Order No.
- To check all pre-approved Supplier invoices and credit notes to ensure the authorisation is in line with the Trust Authorisation Stamp Database
- To batch check all invoices and credit notes to ensure they have been entered correctly on Unit4 - Agresso
- To assist the Trust in meeting its Better Payment Practice Code of paying invoices within 30 days
- To reconcile Supplier Statements on a regular basis and to investigate and resolve any discrepancies
- To be aware of VAT rules within the NHS and to ensure they are applied appropriately to the Trusts invoices and credit notes
- To be aware of the Trust rules and regulations when processing new supplier setups or supplier amendments into Unit4 - Agresso
- To clear the Accounts payable mailbox daily
- To ensure all Unit4 - Agresso workflows are cleared daily.Provide cover when necessary, in our Cashiers office.
- Any other duties commensurate with the role.
Job description
Job responsibilities
- To liaise with Suppliers to ensure invoices and credit notes are being received, correctly addressed and have the appropriate information recorded on them to ensure prompt payment
- To liaise with Budget Holders to ensure invoices and credit notes are authorised in a timely manner so that invoices and credit notes are paid/taken promptly and any disputes are logged and noted against the Supplier accounts
- To ensure the Accounts Payable Dept. Post is opened, date stamped and sorted on a daily basis
- To ensure all Supplier and Purchase invoices and credit notes are scanned, indexed and registered on the Finance System, Unit4 - Agresso, in a timely and accurate manner, including Losses & Special Payments and non-staff expenses.
- To ensure all manual payments are processed and entered in an accurate and timely manner.
- To ensure all Purchase invoices and credit notes are correctly matched to the appropriate Trust Order No.
- To check all pre-approved Supplier invoices and credit notes to ensure the authorisation is in line with the Trust Authorisation Stamp Database
- To batch check all invoices and credit notes to ensure they have been entered correctly on Unit4 - Agresso
- To assist the Trust in meeting its Better Payment Practice Code of paying invoices within 30 days
- To reconcile Supplier Statements on a regular basis and to investigate and resolve any discrepancies
- To be aware of VAT rules within the NHS and to ensure they are applied appropriately to the Trusts invoices and credit notes
- To be aware of the Trust rules and regulations when processing new supplier setups or supplier amendments into Unit4 - Agresso
- To clear the Accounts payable mailbox daily
- To ensure all Unit4 - Agresso workflows are cleared daily.Provide cover when necessary, in our Cashiers office.
- Any other duties commensurate with the role.
Person Specification
Education
Essential
- English & Maths GCSE or equivalent
Experience
Essential
- Excellent Microsoft Office skills
- Significant experience of working within an Cashiers Office Accounts Payable Dept.
Skills and Abilites
Essential
- Excellent communication skills
- Able to work as part of a team
- A high level of flexibility - need to be able to adapt to changing circumstances and priorities.
Person Specification
Education
Essential
- English & Maths GCSE or equivalent
Experience
Essential
- Excellent Microsoft Office skills
- Significant experience of working within an Cashiers Office Accounts Payable Dept.
Skills and Abilites
Essential
- Excellent communication skills
- Able to work as part of a team
- A high level of flexibility - need to be able to adapt to changing circumstances and priorities.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
