Job summary
Executive Assistant to the Chief Executive - Full time permanent appointment, Agenda for Change band 7, with Inner London HCAS
The North London NHS Foundation Trust (NLFT) formally came into being on 1 November 2024. This followed several years where the former Barnet, Enfield and Haringey Mental Health NHS Trust and former Camden and Islington NHS Foundation Trust had been working together as the North London Mental Health Partnership. We have an exciting future ahead, with the proposed acquisition of the nearby Tavistock and Portman NHS Foundation Trust into the NLFT in 2026.
We are now looking to appoint a full time Executive Assistant to support Jinjer Kandola MBE, the Trust's Chief Executive, based in the Trust Headquarters at St Pancras Hospital in Camden, near to Kings Cross and St Pancras stations. The role is responsible for the provision of comprehensive, responsive, efficient and effective support to the Chief Executive. This will include diary coordination, corporate support, preparing and coordinating briefings, taking minutes, drafting correspondence and reports, business planning, administration support for major projects and leading on minor projects.
Interviews are scheduled for the morning of Thursday 6 November at St Pancras Hospital.
For further information about the role after reading the Job Description and Person Specification, please contact Andrew Wright, Chief of Staff, at: andrew.wright14@nhs.net
Main duties of the job
The role is responsible for the provision of comprehensive, responsive, efficient and effective support to the Chief Executive enabling them to focus on strategic issues affecting the Trust and the wider health economy. This will include diary coordination, corporate support, preparing and coordinatingbriefings, taking minutes, drafting correspondence and reports, business planning, administration support for major projects and leading on minor projects.
About us
We serve a very diverse population of 1.8 million people across the London Boroughs of Barnet, Camden, Enfield, Haringey and Islington. We have a combined annual budget of £670 million and employ 6,000 staff.
We provide all age acute and community mental health services across North London, as well as some services regionally and nationally, including personality disorders, children's inpatient mental health services, inpatient eating disorders and a range of CQC Outstanding rated Forensic mental health services for people in the criminal justice system with serious mental health conditions.
Job description
Job responsibilities
Key Requirements
Demonstrate significant experienced in working at Board level, being able to communicate with senior members of staff, external stakeholders, varied professional groups, patients, carers, the public and regulators.
Minimum of five years in a senior administrative / EA role within a large complex NHS organisation or similar environment
Ability to plan and organise very senior staff diaries, meetings and take formal minutes
Experience of working under pressure and to tight deadlines in a fast paced office environment
Highly developed communication and interpersonal skills
Excellent organisational and time management skills
Proven ability to work with autonomy and to exercise initiative and influence
Ability to plan and organise own work to meet demanding deadlines to agreed standards
Job description
Job responsibilities
Key Requirements
Demonstrate significant experienced in working at Board level, being able to communicate with senior members of staff, external stakeholders, varied professional groups, patients, carers, the public and regulators.
Minimum of five years in a senior administrative / EA role within a large complex NHS organisation or similar environment
Ability to plan and organise very senior staff diaries, meetings and take formal minutes
Experience of working under pressure and to tight deadlines in a fast paced office environment
Highly developed communication and interpersonal skills
Excellent organisational and time management skills
Proven ability to work with autonomy and to exercise initiative and influence
Ability to plan and organise own work to meet demanding deadlines to agreed standards
Person Specification
EDUCATION AND QUALIFICATIONS
Essential
- Educated to first degree level or equivalent level of working at a similar level in a specialist area
- Evidence of continuous professional development
EXPERIENCE AND KNOWLEDGE
Essential
- Experience as a senior administrative within a large complex NHS or similar organisation
- Experience of supporting senior staff at Board level
- Experience of developing best practice systems and processes for running a busy and high profile corporate office
- Experience of planning and organising work programmes and meetings, including taking senior level formal minutes and action tracking
- Experience of working under pressure and to tight deadlines in a fast paced office environment
- Experience of project management and work programmes , keeping track of progress of Executive Director's objectives and providing challenge and support as required
Desirable
- An understanding of the key political and policy issues within the health service /local government and the implications for the Chair / Chief Executive
SKILLS AND ABILITIES
Essential
- Ability to communicate with senior members of staff, external stakeholders, varied professional groups, patients, carers, the public and regulators
- Highly developed written and verbal communication and interpersonal skills, with credibility at senior levels
- Excellent personal organisational and time management skills
- Excellent political and organisational awareness and ability to think analytically and strategically
- Excellent practical experience in the use of the full suite of Microsoft Office packages, including Word, Powerpoint, Excel, Outlook
- Experience of managing and continuously improving multiple and complex corporate office systems and processes
Person Specification
EDUCATION AND QUALIFICATIONS
Essential
- Educated to first degree level or equivalent level of working at a similar level in a specialist area
- Evidence of continuous professional development
EXPERIENCE AND KNOWLEDGE
Essential
- Experience as a senior administrative within a large complex NHS or similar organisation
- Experience of supporting senior staff at Board level
- Experience of developing best practice systems and processes for running a busy and high profile corporate office
- Experience of planning and organising work programmes and meetings, including taking senior level formal minutes and action tracking
- Experience of working under pressure and to tight deadlines in a fast paced office environment
- Experience of project management and work programmes , keeping track of progress of Executive Director's objectives and providing challenge and support as required
Desirable
- An understanding of the key political and policy issues within the health service /local government and the implications for the Chair / Chief Executive
SKILLS AND ABILITIES
Essential
- Ability to communicate with senior members of staff, external stakeholders, varied professional groups, patients, carers, the public and regulators
- Highly developed written and verbal communication and interpersonal skills, with credibility at senior levels
- Excellent personal organisational and time management skills
- Excellent political and organisational awareness and ability to think analytically and strategically
- Excellent practical experience in the use of the full suite of Microsoft Office packages, including Word, Powerpoint, Excel, Outlook
- Experience of managing and continuously improving multiple and complex corporate office systems and processes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
