Job summary
We are looking for Executive Assistants to join our Headquarters Team supporting our Executive Directors at a really exciting time! We are looking for an AfC band 7 Senior Executive Assistant to provide maternity cover for the Executive Assistant to the Chief Executive from early January 2025 on a fixed term basis for 9 - 12 months.
This role is full time and are based at St Pancras Hospital in Camden. They involve being based in the Headquarters at least three days per week, but with flexibility to work from home the rest of the week and with flexibility around the days in the office. The roles will work closely with the Chief Executive, the Executive Team and other senior colleagues internally and externally.
Main duties of the job
The Executive Assistants will play a key role in supporting the Executive Team in delivering the planned improvements in patient care and the working lives of staff identified in our Partnership Strategy and our plans for our new Trust. Both post holders will provide comprehensive, efficient and effective Executuve Assistant support, one to the Chief Executive and one to the Chief Digital and Information Officer and her senior team, as well as being part of the overall Headquarters Team. The roles include diary coordination, administrative support, preparing and coordinating briefings, taking minutes, drafting correspondence and reports, planning and supporting projects.
To provide comprehensive, responsive, efficient and effective support to the Chief Executive enabling them to focus on strategic issues affecting the Partnership and the wider health economy. This will include diary coordination, corporate support, preparing and coordinating briefings, taking minutes, drafting correspondence and reports, business planning, administration support for major projects and leading on minor projects.
About us
The partnership betweenBarnet, Enfield and Haringey Mental Health NHS Trust (BEH)andCamden and Islington NHS Foundation Trust (C&I)is going from strength to strength since it was originally established in 2021 forming theNorth London Mental Health Partnership.
Why choose to join the Partnership?
- We believe that by working together, our two Trusts can achieve more for the residents of North Central London and our patients than we can by working apart.
- Deliver the best care using the most up-to-date practise in supporting those with mental health illnesses.
- Transforming and creating a positive environment for our service users, staff and visitors.
- Creating and working together to become a great place to work for all our staff.
- We offer flexible working, a wide range of health and wellbeing initiatives, NHS Pension and so much more.
- Generous Annual Leave Allowance
- NHS Discounts in a large variety of retail stores and services.
- We have excellent internal staff network support groups.
The postholder will need to be comfortable working in an environment of complex matrix management arrangements and will at all times behave and align with our Trusts' values and cultural pillars:
- We are kind
- We are respectful
- We work together
- We keep things simple
- We empower
- We are proudly diverse
Job description
Job responsibilities
Key Requirements
Demonstrate significant experienced in working at Board level, being able to communicate with senior members of staff, external stakeholders, varied professional groups, patients, carers, the public and regulators.
Minimum of five years in a senior administrative / EA role within a large complex NHS organisation or similar environment
Ability to plan and organise very senior staff diaries, meetings and take formal minutes
Experience of working under pressure and to tight deadlines in a fast paced office environment
Highly developed communication and interpersonal skills
Excellent organisational and time management skills
Proven ability to work with autonomy and to exercise initiative and influence
Ability to plan and organise own work to meet demanding deadlines to agreed standards
Job description
Job responsibilities
Key Requirements
Demonstrate significant experienced in working at Board level, being able to communicate with senior members of staff, external stakeholders, varied professional groups, patients, carers, the public and regulators.
Minimum of five years in a senior administrative / EA role within a large complex NHS organisation or similar environment
Ability to plan and organise very senior staff diaries, meetings and take formal minutes
Experience of working under pressure and to tight deadlines in a fast paced office environment
Highly developed communication and interpersonal skills
Excellent organisational and time management skills
Proven ability to work with autonomy and to exercise initiative and influence
Ability to plan and organise own work to meet demanding deadlines to agreed standards
Person Specification
EDUCATION AND QUALIFICATIONS
Essential
- Educated to first degree level or equivalent level of working at a similar level in a specialist area
- Evidence of continuous professional development
EXPERIENCE AND KNOWLEDGE
Essential
- Experience as a senior administrative within a large complex NHS or similar organisation
- Experience of supporting senior staff at Board level
- Experience of developing best practice systems and processes for running a busy and high profile corporate office
- Experience of planning and organising work programmes and meetings, including taking senior level formal minutes and action tracking
- Experience of working under pressure and to tight deadlines in a fast paced office environment
- Experience of project management and work programmes , keeping track of progress of Executive Director's objectives and providing challenge and support as required
Desirable
- An understanding of the key political and policy issues within the health service /local government and the implications for the Chair / Chief Executive
SKILLS AND ABILITIES
Essential
- Ability to communicate with senior members of staff, external stakeholders, varied professional groups, patients, carers, the public and regulators
- Highly developed written and verbal communication and interpersonal skills, with credibility at senior levels
- Excellent personal organisational and time management skills
- Excellent political and organisational awareness and ability to think analytically and strategically
- Excellent practical experience in the use of the full suite of Microsoft Office packages, including Word, Powerpoint, Excel, Outlook
- Experience of managing and continuously improving multiple and complex corporate office systems and processes
Person Specification
EDUCATION AND QUALIFICATIONS
Essential
- Educated to first degree level or equivalent level of working at a similar level in a specialist area
- Evidence of continuous professional development
EXPERIENCE AND KNOWLEDGE
Essential
- Experience as a senior administrative within a large complex NHS or similar organisation
- Experience of supporting senior staff at Board level
- Experience of developing best practice systems and processes for running a busy and high profile corporate office
- Experience of planning and organising work programmes and meetings, including taking senior level formal minutes and action tracking
- Experience of working under pressure and to tight deadlines in a fast paced office environment
- Experience of project management and work programmes , keeping track of progress of Executive Director's objectives and providing challenge and support as required
Desirable
- An understanding of the key political and policy issues within the health service /local government and the implications for the Chair / Chief Executive
SKILLS AND ABILITIES
Essential
- Ability to communicate with senior members of staff, external stakeholders, varied professional groups, patients, carers, the public and regulators
- Highly developed written and verbal communication and interpersonal skills, with credibility at senior levels
- Excellent personal organisational and time management skills
- Excellent political and organisational awareness and ability to think analytically and strategically
- Excellent practical experience in the use of the full suite of Microsoft Office packages, including Word, Powerpoint, Excel, Outlook
- Experience of managing and continuously improving multiple and complex corporate office systems and processes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
