Camden and Islington NHS Foundation Trust

Senior Administrator/Manager

This job is now closed

Job summary

Senior Administrator

If you are looking for a new and exciting opportunity, have extensive advanced admin and ICT skills and experience, enjoy working with data, have strong leadership skills, and are not afraid of working in a fast-paced, sometimes pressurised environment, you are exactly who we are looking for.

An opportunity has come up for a Senior Administrator within the Crisis services across Camden & Islington , working with the Crisis Teams, Crisis Single Point of Access and the Crisis Houses.

The role will support 3 admins (band 4) working in different office locations so we require someone who is committed to full time office based work with flexibility to travel across sites

The successful candidate will work closely with the service manager, team managers and data team for the division to ensure that that efficient data and administration support is provided, as well as line-managing a group of band 3 administration staff.

We are looking for a reliable self-starter, who can use their initiative, and be assertive in anticipating the needs of the teams. You should be able to work autonomously as well as part of a team. You should have excellent verbal and written communication skills. Flexibility along with good attention to detail is a MUST.

Main duties of the job

Some of the key tasks in this role will be:

To maintain and submit key performance data within strict timelines
To provide weekly and monthly data to our teams and service manager
Monitoring and prompt flagging up of Data Quality issues and working with colleagues to find solutions to these
Line management of administrative staff
To service various meetings, including at a senior management level
To provide support with/carry out audits as necessary
Procurement
General administrative functions

To be considered for this role you will be dynamic, positive, possess strong organisational, planning and management skills and have the ability to effectively support and maintain seamless daily operation of teams/departments. Implementation and maintenance of high quality administrative systems and procedures is essential to this role.

This role requires someone who is multi-skilled, with intermediate to advance Microsoft Office suite skill set (in particular Excel and Power Point). Previous NHS experience in a mental health or social care environment would be highly regarded but not essential.

About us

We value the benefits of a diverse workforce and believe that each team member has a unique and positive contribution to make. We firmly believe in working in partnership and have a set of sharedstrategic priorities and cultural pillarsdeveloped together with our service users and staff.

If you decide to work with us you, you will be working with a Trust that values and encourages your contributions; is dedicated to nurturing your talents and offering you opportunities for development; and understands the importance of a healthy work life balance.

Benefits and Wellbeing in the Trust

Benefits and wellbeing

At C&I, we are committed to providing staff with the services and support they need to improve their working lives and achieve a healthy balance between their work and home life.

We have a Health and Wellbeing Strategy in place and a dedicated health and wellbeing employee programme called 'Change and Inspire' which launched in July 2014 offering staff a wide range of initiatives and services.

In addition, we provide a great range of staff benefits including keyworker accommodation, travel schemes and Flexible working and we will be expanding our benefits in line with staff needs. For any queries regarding health, wellbeing and benefits please email HAW@Candi.nhs.uk

Date posted

14 December 2023

Pay scheme

Agenda for change

Band

Band 5

Salary

£34,089 to £41,498 a year per annum Inclu HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

455-CANDI-775

Job locations

St Pancras Hospital

4 St Pancras Way

London

NW1 0PE

Job description

Job responsibilities

Please refer to main duties of the job/ attached documents or please contact us on the email below where we would be happy to discuss in further detail.

Job description

Job responsibilities

Please refer to main duties of the job/ attached documents or please contact us on the email below where we would be happy to discuss in further detail.

Person Specification

Qualification

Essential

Good general education
Proven interest in continuing professional development

Desirable

Formal computing/Business Administration Qualification or equivalent experience.

Skills/Abilities

Essential

Intermediate MS Office skills, to include Excel, word Outlook and PowerPoint.
Accurate entry/retrieval of information on database systems
Proven ability to work systematically/prioritise workload with minimal supervision
Communication skills (Verbal/written)/liaising with a range of people (i.e. professional staff/service users)
Ability to work on own initiative/be proactive in problem solving
Ability to work in a challenging environment/to lead or organise staff
Diary Management
Ability to respond in a flexible manner to competing demands of service, teams and individuals

Experience

Essential

Experience in the use of clinical databases to enter/retrieve information
Experience of servicing/minuting meetings
Experience in a secretarial/adminstration role

Desirable

Experience of working in the NHS
Experience of line managing staff

Knowledge

Essential

An understanding of the Trusts Equal Opportunity Policy
An understanding of Trust HR policies and procedures
An understanding of relevant legislation e.g Health & Safety, Data Protection, Confidentiality

Desirable

Knowledge and understanding of medical and health terminology

Person Specification

Qualification

Essential

Good general education
Proven interest in continuing professional development

Desirable

Formal computing/Business Administration Qualification or equivalent experience.

Skills/Abilities

Essential

Intermediate MS Office skills, to include Excel, word Outlook and PowerPoint.
Accurate entry/retrieval of information on database systems
Proven ability to work systematically/prioritise workload with minimal supervision
Communication skills (Verbal/written)/liaising with a range of people (i.e. professional staff/service users)
Ability to work on own initiative/be proactive in problem solving
Ability to work in a challenging environment/to lead or organise staff
Diary Management
Ability to respond in a flexible manner to competing demands of service, teams and individuals

Experience

Essential

Experience in the use of clinical databases to enter/retrieve information
Experience of servicing/minuting meetings
Experience in a secretarial/adminstration role

Desirable

Experience of working in the NHS
Experience of line managing staff

Knowledge

Essential

An understanding of the Trusts Equal Opportunity Policy
An understanding of Trust HR policies and procedures
An understanding of relevant legislation e.g Health & Safety, Data Protection, Confidentiality

Desirable

Knowledge and understanding of medical and health terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Camden and Islington NHS Foundation Trust

Address

St Pancras Hospital

4 St Pancras Way

London

NW1 0PE

Employer's website

https://www.candi.nhs.uk/careers (Opens in a new tab)

Employer details

Employer name

Camden and Islington NHS Foundation Trust

Address

St Pancras Hospital

4 St Pancras Way

London

NW1 0PE

Employer's website

https://www.candi.nhs.uk/careers (Opens in a new tab)