Job summary
Please note this role is based in Normanton Wakefield.
The Wakefield School Immunisation team are looking to recruit a part time Band 3 Administrative assistant.
You will be part of an innovative, dynamic, fun and supportive team of Nurses, Immunisation Support Workers and Administrators working collaboratively to deliver immunisations to the children and young people of Wakefield. The team are dedicated to improving immunisation rates across the area including children who are hard to reach or no longer in mainstream education.
We are looking for an enthusiastic Administrator with previous experience in a similar role to join our friendly school immunisation team. The applicant will work alongside the existing team of nurses and administrators to support delivery of the school immunisation programme in Wakefield.
This role is busy and demanding, however you will be part of a supportive team who work collaboratively.
Closing- 26th April 2026
Shortlisting-29th April 2026
Interview- 11th May 2026
Main duties of the job
Main duties of the job include, managing calls and emails from schools, parents and other departments. Preparing for and attending school immunisation sessions and provide administrative support. Post immunisation session; process session data, resolve any discrepancies and generate reports for external agencies, all to be completed within agreed timeframes.
The ideal candidate will have experience of working in administration and be able to perform general duties related to the role to a high standard.
You will need to have a good level of IT skills, and excellent interpersonal skills
Please note, this role is both office and school based so a car driver and access to a car is essential for this role.
The role is 15 hours per week, either 3 days of 5 hours or 2 days of 7.5 hours, which will be set days at the end of the week. Our core working hours are 8.30am to 4.30pm Monday to Friday.
Interviews will take place at our base at Tuscany Way Normanton on Monday 11th May.
About us
Everything we do is underpinned by our core values: -
We Care - We act with respect and empathy, and always value difference
We Listen - We understand people's views and respond to their individual needs
We Deliver - We develop and provide excellent services and support our partnersWe will consider a variety of flexible working arrangements to enable staff to balance their work and home lives and support staff by offering a fantastic range of benefits including :
Increase mileage rates for > 3500
A wide range of health and wellbeing support packages
A range of internal and external development and learning opportunities
Plus many more.
We are also proud to pledge our support to the Armed Forces and hold a Bronze Award in the Defence Employer Recognition Scheme.
BDCFT is dedicated to environmental and social sustainability by delivering on the commitments within our Green Plan. All staff are actively encouraged and supported to participate in training and to identify and implement sustainable quality improvement across all service areas and activities.
The Trust reserves the right to close this position early if a significant number of applications are received.
Job description
Job responsibilities
Please read the attached Job description and person specification for more details about this role.
Right to Work in the UK
Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.
Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
Job description
Job responsibilities
Please read the attached Job description and person specification for more details about this role.
Right to Work in the UK
Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.
Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
Person Specification
Qualifications
Essential
- Relevant previous administrative experience
- Relevent qualifications in English and Maths
Experience
Essential
- Data input experience
- Telephone / Email liasion experience
- Working with Microsoft Office
- Report generation and management
- General office duties
Desirable
- Working with children and young people
- SystmOne knowledge
Knowledge
Essential
- Understanding of Confidentiality and how to maintain this.
- Office systems and processes
Desirable
- Understanding of Vaccination and Immunisation service delivery
Skills
Essential
- Ability to work autonomously and proactively
- Ability to function within a team
- Good verbal and written skills
- Excellent organisational skills
- Able to prioritise work
Attitude
Essential
- Professional and positive attitude
- Flexible and open to change
- Punctual
- Works well as part of a team
Person Specification
Qualifications
Essential
- Relevant previous administrative experience
- Relevent qualifications in English and Maths
Experience
Essential
- Data input experience
- Telephone / Email liasion experience
- Working with Microsoft Office
- Report generation and management
- General office duties
Desirable
- Working with children and young people
- SystmOne knowledge
Knowledge
Essential
- Understanding of Confidentiality and how to maintain this.
- Office systems and processes
Desirable
- Understanding of Vaccination and Immunisation service delivery
Skills
Essential
- Ability to work autonomously and proactively
- Ability to function within a team
- Good verbal and written skills
- Excellent organisational skills
- Able to prioritise work
Attitude
Essential
- Professional and positive attitude
- Flexible and open to change
- Punctual
- Works well as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
