Job summary
Are you an administrator looking for a new role within a fast paced and multi-disciplined team?
If so the Children's Admin Hub could be the team for you. We are looking to appoint Administration Assistant to work within our administration team both within our Hub at New Mill and also supporting our Community & Mental Health Reception Sites.
Bradford District Care NHS Foundation Trust's Administration Hubs are a multi-disciplined team of administrators dealing with enquiries from patients, service users, carers and clinicians.
As an Administration Assistant you will provide vital support to our clinical teams whilst maintaining front line contact with our patients and service users.
The role would be ideal for those with experience of patient and service user contact, an excellent telephone manner and a strong administration focus. Comprehensive training will be provided to the right person.
To hear more about working within our team please watch this short video:
Closing Date- 29th March 2026(note if we have a high level of applicants this advert may close earlier than the date specified).
Shortlisting Date- 2nd April 2026
Interview Date- 15th / 16th April 2026
Main duties of the job
Working with Admin Services (youtube.com)
Please note flexibility to these hours will be a requirement where reception cover is needed dependent on the needs of the service.
Hub Base: New Mill, Saltaire
Mental Health Reception Sites: Hillbrook & Fieldhead
Community Receptions Sites: Shipley, Hillside Bridge & Undercliffe (Health Centers)
All successful candidates will be required to travel.
The Administration Assistant role will provide an efficient, effective and high-quality administrative support to health and social care professionals and service users/patients within a community based or district wide team.
o Reception roles are within Community Health Centre or Hospital environments
o Ward Clerk roles are within Hospital ward environments
o Admin Hub roles are within admin office environments
About us
Everything we do is underpinned by our core values: -
We Care - We act with respect and empathy, and always value difference
We Listen - We understand people's views and respond to their individual needs
We Deliver - We develop and provide excellent services and support our partnersWe will consider a variety of flexible working arrangements to enable staff to balance their work andhome lives and support staff by offering a fantastic range of benefits including :
Increase mileage rates for > 3500
A wide range of health and wellbeing support packages
A range of internal and external development and learning opportunities
Plus many more.
We are also proud to pledge our support to the Armed Forces and hold a Bronze Award in the Defence Employer Recognition Scheme.
BDCFT is dedicated to environmental and social sustainability by delivering on the commitments within our Green Plan. All staff are actively encouraged and supported to participate in training and to identify and implement sustainable quality improvement across all service areas and activities.
The Trust reserves the right to close this position early if a significant number of applications are received.
Job description
Job responsibilities
While we recognise the growing role of AI in various professional settings, we strongly encourage applicants to ensure that all application materials including personal statements, expressions of interest, CVs, etc. are written by yourself, reflecting your own skills, feelings and experiences. The use of AI does not accurately represent you as a candidate and may impact our recruitment process. We value genuine engagement and personal accountability in all stages of the application process.
Please read the attached Job description and the person specification for more details about this role.
Right to Work in the UK
Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.
Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly
Job description
Job responsibilities
While we recognise the growing role of AI in various professional settings, we strongly encourage applicants to ensure that all application materials including personal statements, expressions of interest, CVs, etc. are written by yourself, reflecting your own skills, feelings and experiences. The use of AI does not accurately represent you as a candidate and may impact our recruitment process. We value genuine engagement and personal accountability in all stages of the application process.
Please read the attached Job description and the person specification for more details about this role.
Right to Work in the UK
Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.
Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly
Person Specification
Qualifications
Essential
- Level 2 qualification in relevant field or equivalent level of Experience. (e.g. GCSE A-C or NVQ Level 2)
Training
Essential
- willing to undertake training applicable to the role
Experience
Essential
- Data inputting experience
- experience of General office duties
- Experience of Call handling / Switch board
- customer service experience
Desirable
- Experience of working in a busy admin role
- experience of front of house customer facing
- Experience of dealing with petty cash
Knowledge
Essential
- Understanding confidentiality and how to maintain this
- Knowledge of office systems and processes
- Working Knowledge of microsoft office packages
- Knowledge of receiving visitors and signposting
- Knowledge of Receiving telephone calls and taking accurate messages
Skills
Essential
- Able to communicate well, verbally and written
- Numerate - to be able to undertake basic calculations/information
- Ability to prioritise workload and work on own initiative within procedures and with supervision
- Ability to work as part of a team, sharing knowledge and training
- Can demonstrate attention to detail
- Ability to use and maintain office systems
- Ability to word process documents and complete information accurately
Attitude/Approach
Essential
- To build rapport, engage and develop positive relationships
- Positive, motivated and enthusiastic
- Courteous and sensitive to others needs or feelings.
- Punctual and Professional.
- Flexible in approach to supporting colleagues and the service.
- To take responsibility for self.
Person Specification
Qualifications
Essential
- Level 2 qualification in relevant field or equivalent level of Experience. (e.g. GCSE A-C or NVQ Level 2)
Training
Essential
- willing to undertake training applicable to the role
Experience
Essential
- Data inputting experience
- experience of General office duties
- Experience of Call handling / Switch board
- customer service experience
Desirable
- Experience of working in a busy admin role
- experience of front of house customer facing
- Experience of dealing with petty cash
Knowledge
Essential
- Understanding confidentiality and how to maintain this
- Knowledge of office systems and processes
- Working Knowledge of microsoft office packages
- Knowledge of receiving visitors and signposting
- Knowledge of Receiving telephone calls and taking accurate messages
Skills
Essential
- Able to communicate well, verbally and written
- Numerate - to be able to undertake basic calculations/information
- Ability to prioritise workload and work on own initiative within procedures and with supervision
- Ability to work as part of a team, sharing knowledge and training
- Can demonstrate attention to detail
- Ability to use and maintain office systems
- Ability to word process documents and complete information accurately
Attitude/Approach
Essential
- To build rapport, engage and develop positive relationships
- Positive, motivated and enthusiastic
- Courteous and sensitive to others needs or feelings.
- Punctual and Professional.
- Flexible in approach to supporting colleagues and the service.
- To take responsibility for self.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
