Job summary
Bradford District Care NHS Foundation Trust is seeking an organised and enthusiastic Inpatient Ward Administrator to join our Clinical Administration Services within an inpatient hospital environment.
The role provides efficient, effective and high-quality administrative support to inpatient clinical teams, acting as a key point of contact for patients, carers, visitors and clinicians. You will support the day-to-day running of ward services through a range of clerical and reception-based duties.
The post holder will work across a number of inpatient wards to ensure consistent Monday to Friday administrative cover and continuity of support for clinical services. This is a ward-based role and does not support working from home.
Working hours are Monday to Friday, 9.00am - 5.00pm, 3 days per week.
Closing Date: 29th March 2026
Shortlisting Date: 31st March 2026
Interview Date: 9th April 2026 (Subject to change)
Main duties of the job
The post holder will provide efficient, effective and high-quality administrative support within an acute inpatient ward environment, supporting clinical teams, patients and visitors to ensure the smooth running of ward-based services.
Duties include maintaining accurate clinical and non-clinical records, managing referrals, appointment bookings, admissions and discharges, and updating bed state information using Trust clinical systems. The role involves handling telephone and face-to-face enquiries, acting as a first point of contact for patients, carers, visitors and healthcare professionals, and delivering a professional and courteous reception service.
The Inpatient Ward Administrator will undertake a wide range of general administrative tasks including diary management, meeting coordination, document and letter preparation, data entry, filing, scanning, post handling and stock control. The post holder will arrange interpreters and transport as required and support the collection and reporting of data.
You will manage and prioritise your own workload using workflow management systems, work flexibly as part of a multidisciplinary administrative team, and contribute to service improvement. The role requires adherence to Trust policies including confidentiality, information governance, health & safety and safeguarding, while promoting a positive experience for patients and visitors at all times.
About us
Everything we do is underpinned by our core values: -
We Care- We act with respect and empathy, and always value difference
We Listen- We understand people's views and respond to their individual needs
We Deliver- We develop and provide excellent services and support our partners
We will consider a variety of flexible working arrangements to enable staff to balance their work and home lives and support staff by offering a fantastic range of benefits including :
Increase mileage rates for > 3500
A wide range of health and wellbeing support packages
A range of internal and external development and learning opportunities
Plus many more.
We are also proud to pledge our support to the Armed Forces and hold a Bronze Award in the Defence Employer Recognition Scheme.
BDCFT is dedicated to environmental and social sustainability by delivering on the commitments within our Green Plan. All staff are actively encouraged and supported to participate in training and to identify and implement sustainable quality improvement across all service areas and activities.
Please note that the Trust reserves the right to close the vacancy before the closing date if a sufficient number of applications are received. It is in the candidate's best interest to apply as soon as possible
Job description
Job responsibilities
Please read the attached Job description and person specification for more details about this role.
Right to Work in the UK
Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.
Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
Job description
Job responsibilities
Please read the attached Job description and person specification for more details about this role.
Right to Work in the UK
Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.
Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
Person Specification
Qualifications
Essential
- Level 2 qualification in relevant field or equivalent level of Experience. (e.g. GCSE A-C or RSA II)
- Maths & English GCSE grades 4-9 (A-C) or L3. Or experience within an administration / customer service role.
Desirable
- Level 2 qualification in relevant field i.e Business / admin
- ICDL L2 or equivalent experience
Experience
Essential
- Customer service experience (e.g. face to face, answering calls or correspondence)
- Administration/office experience (i.e. diary management, electronic filing systems, meeting preparation, note taking, inputting data, collating and presenting information)
- Providing administrative or secretarial support.
- Experience of organising competing demands and workloads.
- Experience of setting up and maintaining administrative systems and processes.
- Experience of working autonomously and proactively
Desirable
- Administration/office experience supporting senior management/clinical functions within the public sector.
- Experience of audio typing/digital dictation (e.g. BigHand)
- Previous NHS experience
- Workflow management experience (e.g. job allocation)
Person Specification
Qualifications
Essential
- Level 2 qualification in relevant field or equivalent level of Experience. (e.g. GCSE A-C or RSA II)
- Maths & English GCSE grades 4-9 (A-C) or L3. Or experience within an administration / customer service role.
Desirable
- Level 2 qualification in relevant field i.e Business / admin
- ICDL L2 or equivalent experience
Experience
Essential
- Customer service experience (e.g. face to face, answering calls or correspondence)
- Administration/office experience (i.e. diary management, electronic filing systems, meeting preparation, note taking, inputting data, collating and presenting information)
- Providing administrative or secretarial support.
- Experience of organising competing demands and workloads.
- Experience of setting up and maintaining administrative systems and processes.
- Experience of working autonomously and proactively
Desirable
- Administration/office experience supporting senior management/clinical functions within the public sector.
- Experience of audio typing/digital dictation (e.g. BigHand)
- Previous NHS experience
- Workflow management experience (e.g. job allocation)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
