Job summary
Administrator (Part-time 0.8WTE; Fixed Term contract or secondment, until 31st March 2026)
Little Minds Matter: Bradford Infant Mental Health Service.
This is an exciting opportunity to be involved in the development of a specialist team that makes a real difference to the lives of babies and their parents/carers in Bradford.
'Little Minds Matter' is Bradford's Infant Mental Health Service. The service is currently jointly commissioned through the Integrated Care Board, the Start for Life programme and the Children and Families Trust. This post will be funded through the Start for Life funding.
As a service, we are keen to ensure that babies who are most vulnerable receive high quality support for their social and emotional development. As an administrator in our team, you will be a key part of ensuring that we can support families and practitioners across Bradford. This will involve helping us to communicate with those who use our service and supporting us to capture data and evaluation that will contribute to our ongoing success as a service.
One 0.8WTE post (30 hours) is available.
If applying for a secondment, a discussion must have been had with current line manager before applying.
For further information please contact Lynda Clark (Senior Administrator) at Lynda.Clark@bdct.nhs.uk or telephone 01274 251298
Closing- 12th September 2025
Shortlisting- 16th September 2025
Interview- 23rd September 2025
Main duties of the job
To support the clinical and professional work of the service by managing the administrative work of the Little Minds Matter: Bradford Infant Mental Health Service.
Job dimensions include:o To work as a member of a multi-disciplinary specialist team to provide a comprehensive administrative service to the Little Minds Matter: Bradford Infant Mental Health Service.o To support the service manager and team members in maintaining the day to day operational functions of the team.o To continue an efficient administration infrastructure to support service delivery.o To develop and embed administration processes, policies, templates and standard operating procedures across the multi-disciplinary team.o To contribute to the service's on-going development, including development of templates and policies linked to administration processes and activity.o To manage incoming contact with the team including via email, telephone and letter.o To support outgoing contact from the team including via email, telephone and letter.o Management of team activity calendar and appointment scheduling.o Maintenance of appropriate records via clinical system and shared electronic filing.
About us
Everything we do is underpinned by our core values: -
We Care - We act with respect and empathy, and always value difference
We Listen - We understand people's views and respond to their individual needs
We Deliver - We develop and provide excellent services and support our partnersWe will consider a variety of flexible working arrangements to enable staff to balance their work and home lives and support staff by offering a fantastic range of benefits including :
Increase mileage rates for > 3500
A wide range of health and wellbeing support packages
A range of internal and external development and learning opportunities
Plus many more.
We are also proud to pledge our support to the Armed Forces and hold a Bronze Award in the Defence Employer Recognition Scheme.
BDCFT is dedicated to environmental and social sustainability by delivering on the commitments within our Green Plan. All staff are actively encouraged and supported to participate in training and to identify and implement sustainable quality improvement across all service areas and activities.
The Trust reserves the right to close this position early if a significant number of applications are received.
Job description
Job responsibilities
Please read the attached Job description and person specification for more details about this role.
Right to Work in the UK
Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meetTrust requirements for sponsorship and Home Office requirements for a visa.
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.
Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
Job description
Job responsibilities
Please read the attached Job description and person specification for more details about this role.
Right to Work in the UK
Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meetTrust requirements for sponsorship and Home Office requirements for a visa.
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.
Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
Person Specification
Qualifications
Essential
- RSA II or equivalent.
- ECDL Qualification or equivalent.
Desirable
- Business admin qualification level 3.
Experience
Essential
- Administration/office experience i.e. diary management, electronic filing systems, meeting preparation, note taking, collating and presenting information etc.
- Providing administrative or secretarial support.
- Experience of organising competing demands and workloads.
- Experience of setting up and maintaining administrative systems and processes.
Desirable
- Administration/office experience supporting senior management/clinical functions within the public sector.
Knowledge
Essential
- Competent in Microsoft Office Software and Microsoft Outlook or equivalent administrative programs.
Desirable
- Working knowledge of SystmOne.
Skills
Essential
- Ability to work autonomously and proactively.
- Excellent organisational skills.
- Ability to deal with confidential/sensitive information.
- High level of attention to detail and quality of work.
Attitude/Approach
Essential
- Adaptable to change.
- Highly professional.
- Positive manner.
Person Specification
Qualifications
Essential
- RSA II or equivalent.
- ECDL Qualification or equivalent.
Desirable
- Business admin qualification level 3.
Experience
Essential
- Administration/office experience i.e. diary management, electronic filing systems, meeting preparation, note taking, collating and presenting information etc.
- Providing administrative or secretarial support.
- Experience of organising competing demands and workloads.
- Experience of setting up and maintaining administrative systems and processes.
Desirable
- Administration/office experience supporting senior management/clinical functions within the public sector.
Knowledge
Essential
- Competent in Microsoft Office Software and Microsoft Outlook or equivalent administrative programs.
Desirable
- Working knowledge of SystmOne.
Skills
Essential
- Ability to work autonomously and proactively.
- Excellent organisational skills.
- Ability to deal with confidential/sensitive information.
- High level of attention to detail and quality of work.
Attitude/Approach
Essential
- Adaptable to change.
- Highly professional.
- Positive manner.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
