Job summary
We are recruiting a Band 3 HR Systems Administrator to provide an effective HR Administration service to the Trust carrying out administrative tasks across a wide a range of activities aligned to the Trusts Business & HR Strategy and the Directorates objectives.
To act as a Registration Authority (RA) Agent for the Trust. This includes the registration of users, printing of smartcards, maintenance of system access levels and support to services.
HR Systems includes responsibility for:
- Electronic Staff Record (ESR) administration - including monitoring changes and amending; structures, positions, absence, training at a central configuration level.
- Registration Authority ID checks, system access and Smartcards
- Other e-HR system administration including Disclosure & Barring Service, TRAC, Hornbill and eRostering
- Workforce / Learning and Development administration
- Workforce Information reporting
- Temporary staffing (Staff Bank, Taskmaster & Retinue)
- Workforce planning administration
- Any other administration function related to the service
Main duties of the job
- Provide the first point of contact and resolve service desk queries from managers and staff regarding HR systems issues.
- Act as an RA Agent for the Trust
- Support managers by providing appropriate information and advice on the use of key business tools relating to employee and workforce information including ESR Self Service, e-Rostering, Disclosure & Barring Service and other e-HR systems.
- Ensure that relevant processes are adhered to including the workforce trigger reports.
- Maintains and updates HR databases and online and paper record
Closing Date: 9th September 2025
Shortlisting Date: 11th September 2025
Interview Date: 17th September 2025
About us
Everything we do is underpinned by our core values: -
We Care - We act with respect and empathy, and always value difference
We Listen - We understand people's views and respond to their individual needs
We Deliver - We develop and provide excellent services and support our partners
We will consider a variety of flexible working arrangements to enable staff to balance their work and home lives and support staff by offering a fantastic range of benefits including :
Increase mileage rates for > 3500
A wide range of health and wellbeing support packages
A range of internal and external development and learning opportunities
Plus many more.
We are also proud to pledge our support to the Armed Forces and hold a Bronze Award in the Defence Employer Recognition Scheme.
BDCFT is dedicated to environmental and social sustainability by delivering on the commitments within our Green Plan. All staff are actively encouraged and supported to participate in training and to identify and implement sustainable quality improvement across all service areas and activities.
Please note that the Trust reserves the right to close the vacancy before the closing date if a sufficient number of applications are received. It is in the candidate's best interest to apply as soon as possible.
Job description
Job responsibilities
Please read the attached Job description and person specification for further details about this role.
Right to Work in the UK
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.
Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
Job description
Job responsibilities
Please read the attached Job description and person specification for further details about this role.
Right to Work in the UK
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.
Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
Person Specification
Qualifications
Essential
- NVQ Level 3 Administration / equivalent relevant level of experience
Desirable
Experience
Essential
- Experience of using at least one of the following HR systems, e.g. training administration, absence / contract recording, service / contact centre
Desirable
- Experience of SystmOne and RA systems
Experience
Essential
- Experience of dealing with staff at all levels and with members of the public
Desirable
- Experience of NHS Jobs, NHS Recruitment and ESR functionality
Person Specification
Qualifications
Essential
- NVQ Level 3 Administration / equivalent relevant level of experience
Desirable
Experience
Essential
- Experience of using at least one of the following HR systems, e.g. training administration, absence / contract recording, service / contact centre
Desirable
- Experience of SystmOne and RA systems
Experience
Essential
- Experience of dealing with staff at all levels and with members of the public
Desirable
- Experience of NHS Jobs, NHS Recruitment and ESR functionality
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
