Job summary
We are seeking a motivated and detail-oriented individual to join our Individual Placement and Support (IPS) team as a Service Administrator/Data Support. This is an exciting opportunity to contribute to a dynamic and impactful service that supports people with mental health needs into employment.
You will play a key role in supporting the day-to-day running of the IPS service, with a focus on data handling, audit, and administrative support. This role is ideal for someone who thrives in a busy environment, enjoys working with data, and is passionate about making a difference.
Closing Date: 10th August 2025
Shortlisting Date: 11th August 2025
Interview Date: 20th August 2025 (Subject to change)
Main duties of the job
- Provide administrative support including document production, stock ordering, and email monitoring.
- Input and manage data on clinical systems and spreadsheets.
- Support audits, service evaluations, and reporting to stakeholders.
- Assist with the preparation of reports for the IPS Steering Group.
- Maintain effective file management and office systems.
- Communicate with clinicians and health professionals using e-technologies.
- Contribute to service improvement and communication initiatives.
- Support the development of Trust-approved communication materials.
About us
Everything we do is underpinned by our core values: -
We Care- We act with respect and empathy, and always value difference
We Listen- We understand people's views and respond to their individual needs
We Deliver- We develop and provide excellent services and support our partners
We will consider a variety of flexible working arrangements to enable staff to balance their work and home lives and support staff by offering a fantastic range of benefits including :
Increase mileage rates for > 3500
A wide range of health and wellbeing support packages
A range of internal and external development and learning opportunities
Plus many more.
We are also proud to pledge our support to the Armed Forces and hold a Bronze Award in the Defence Employer Recognition Scheme.
BDCFT is dedicated to environmental and social sustainability by delivering on the commitments within our Green Plan. All staff are actively encouraged and supported to participate in training and to identify and implement sustainable quality improvement across all service areas and activities.
Please note that the Trust reserves the right to close the vacancy before the closing date if a sufficient number of applications are received. It is in the candidate's best interest to apply as soon as possible
Job description
Job responsibilities
Please read the attached Job description and person specification for further details about this role.
Right to Work in the UK
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT).
Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly
Job description
Job responsibilities
Please read the attached Job description and person specification for further details about this role.
Right to Work in the UK
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT).
Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly
Person Specification
Qualifications
Essential
- oOCR Level 2 Text Processing Award, RSA 11 or equivalent
- oICDL Level 2 Qualification or equivalent
Desirable
- oBusiness admin qualification level 3
Knowledge
Essential
- oCompetent in the use of Microsoft Office Software, including excel and Teams
- oKnowledge of research, audit and service evaluation methods
- oCompetent in data collection, collation and analysis utilising statistical packages
Experience
Essential
- oAdministration/office experience i.e. diary management, electronic filing systems, meeting preparation, note taking, collating and presenting information etc
- oProviding administrative or secretarial support to a high level of independence
- oExperience of setting up and maintaining administrative systems and processes
- oExperience of organising competing demands and workloads
Desirable
- oAdministration/office experience supporting senior management/clinical functions within the public sector.
Skills
Essential
- oAbility to work autonomously and proactively
- oHigh level of attention to detail and quality of work
- oAble to prioritise work effectively and deal with non-routine tasks under pressure
- oGood interpersonal and communication skills
Desirable
ATTITUDE AND APPROACH
Essential
- Performance Driven
- Flexible and adaptable to change
- Highly professional with a positive manner
Person Specification
Qualifications
Essential
- oOCR Level 2 Text Processing Award, RSA 11 or equivalent
- oICDL Level 2 Qualification or equivalent
Desirable
- oBusiness admin qualification level 3
Knowledge
Essential
- oCompetent in the use of Microsoft Office Software, including excel and Teams
- oKnowledge of research, audit and service evaluation methods
- oCompetent in data collection, collation and analysis utilising statistical packages
Experience
Essential
- oAdministration/office experience i.e. diary management, electronic filing systems, meeting preparation, note taking, collating and presenting information etc
- oProviding administrative or secretarial support to a high level of independence
- oExperience of setting up and maintaining administrative systems and processes
- oExperience of organising competing demands and workloads
Desirable
- oAdministration/office experience supporting senior management/clinical functions within the public sector.
Skills
Essential
- oAbility to work autonomously and proactively
- oHigh level of attention to detail and quality of work
- oAble to prioritise work effectively and deal with non-routine tasks under pressure
- oGood interpersonal and communication skills
Desirable
ATTITUDE AND APPROACH
Essential
- Performance Driven
- Flexible and adaptable to change
- Highly professional with a positive manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
