Cambridgeshire Community Services NHS Trust

Administrative Assistant

The closing date is 09 November 2025

Job summary

Do you enjoy working as a team in a busy environment that requires skills such as organisation and multi-tasking?

Do you enjoy learning new skills, communicating to a high standard and being part of a workforce who strive to make a difference to children,familiesand clinicians?

We are looking for a self-motivated,positiveand committed individual to join our team in providing comprehensive administrative support to the Children's Community Specialist Nursing Service and the Community Paediatric Team.

The role will be varied and includes:

Answering calls/ emails from service users and other professionals in an efficient and confident manner
Processing referrals, registering patients, checking tasks and emails, and maintaining patient records on SystmOne
Scanning documentation onto Patient Records
Recording all contact received into the service using SystmOne following agreed protocols and pathways
Supporting Paediatricians, Nurses and Clinicians with office and administrative tasks
Ensuring GDPR and confidentiality is adhered to at all times

Why not click on the link to the Job Description and find out more about the role.

We look forward to receiving your application!

Should we receive a high number of applications we reserve the right to close this vacancy at any point after 30th October 2025

Main duties of the job

The successful candidate will be able to demonstrate excellent interpersonal and communication skills with the ability to forge and maintain relationships. They will be able to demonstrate good administration skills. They will be able to demonstrate a good telephone manner, whilst being able to deal with challenging queries.

They will need to be able to work effectively, in what can at times be a pressurised environment supporting a team to provide outstanding care and support to our children, young people and families across Cambridgeshire.

About us

Rated 'Outstanding' by the Care Quality Commission, we are proud to provide high quality innovative services across most of the east of England that enable people to receive care closer to home and live healthier lives.

There's one reason why our services are outstanding - and that's our amazing staff who, for the seventh year running, rated us incredibly highly in the national staff survey.

If you share our passion for innovative and high-quality care delivery, then please submit your application and join us on our exciting journey as a leading-edge specialist community provider. All are welcome to apply and our promise to you is a culture which prioritises staff engagement and development.

Date posted

23 October 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year per annum, pro-rata

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

448-CCYP-7448450-B

Job locations

The Oak Tree Centre

1 Oak Drive

Huntingdon

PE29 7HN

Job description

Job responsibilities

Main Duties and Responsibilities

1. The post holder will be trained over the course of their employment to provide high quality administrative support within both teams.

2. Support both teams to deal with correspondence and other contacts from service users and professionals, to ensure that any follow up actions are progressed efficiently and effectively.

3. Record all details of any contacts with service users and other professionals using SystmOne and other computer programmes appropriately.

4. Completing administration tasks on SystmOne including scanning documents onto patient records, checking tasks and registering service users, creating and sending letters.

5. To provide administration support including dealing with post, emails, answering the telephone and telephone messages, photocopying, scanning, minute taking.

6. Supporting the teams with any administrative functions appropriate to band 2 level.

7. Support the maintenance of effective stock levels of equipment and office supplies.

8. Undertake delegated tasks and projects as required with the support of line manager

Communication

1. Work closely with members of both Teams.

2. Work with employees at all levels to provide a high quality administrative service.

3. Uphold the reputation and values of Cambridgeshire Community Services NHS Trust.

4. Maintain positive relationships and communication with colleagues across the service.

5. Handle sensitive information provided by service users in a confidential manner.

6. To contribute to ensuring that CCS responsibilities to engage and consult with patients and the public are met in line with statutory requirements.

Budgetary Responsibility

1. Orders stationery, maintain stock control

People Management

1. Maintaining own professional development and requirement to take part in appraisal and KSF process.

Clinical and Practice Governance

1. Observe and maintain strict confidentiality with regards to any patient/family/staff/records and information in line with the requirements of the Data Protection Act.

2. Any data that is taken/shared as part of a phone call or transported, transferred electronically must be undertaken with regard to the Trust Information Governance and Information Security policies.

3. The post holder must adhere to the Trust risk assessment and risk management processes.

4. The post holder must adhere to infection control policies and procedures.

5. Undertake mandatory training and any other training relevant to the role as required.

6. The post holder is required to participate in relevant emergency preparedness process for their team.