Job summary
We are seeking expressions of interest for a Project Support Officer (Band 5) to join the newly established West Midlands-wide Community Forensic LDA Service. This service is being developed as a partnership between Coventry and Warwickshire Partnership NHS Trust (CWPT) and Midlands Partnership University NHS Foundation Trust (MPFT).
This role offers the opportunity to contribute to the development and delivery of a new regional hub-and-spoke model, supporting improved pathways for people with learning disabilities and/or autism who present with forensic risk.
This is a non-recurrent, two-year project funded via the Reach Out Collaborative, with the contract commencing upon appointment. This post is available as a fixed-term contract or 20-month secondment opportunity for internal applicants.
The Project Support Officer will play a key role in supporting the mobilisation and delivery of the service, providing high-quality programme and project management support to the Project Manager and Project Lead.
Main duties of the job
To provide programme and project management support to the Project Manager and Project Lead.
Provide programme/project support on key work streams to include progress monitoring, chasing, and preparation of programme/project documents.
Undertake data analysis and production of reports / programme/project plans, and stakeholder communications as required. Undertake research and literature reviews and produce summary reports.
To manage the co-ordination and delivery of data and information linked to routine reporting cycles for the provision of programme/project reports, and updates internally and externally to key stakeholders.
About us
At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.
We put 'people at our heart'; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.
- generous annual leave entitlement which increases during your time with us
- excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
- salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
- discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
- wellbeing support, including an in-house counselling service, external helpline and more
- staff networks and support group
We're always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.
Job description
Job responsibilities
To assist in the planning, management, co-ordination and delivery of projects within agreed timescales;
Provide project support and co-ordination to the Clinical leads and Project Manager on key locality and service improvement work streams;
Promote and follow a consistent approach to project management across the service delivery areas;
Development of programme and project documentation including risk and issue management registers, and early warning/escalation systems to help mitigate the impact on programme/project management;
Updating of programme/project wide documents as and when required including templates, procedures, master registers, dashboards and formal documentation such as Board Reports;
To ensure that the monitoring of programmes/projects and progress against key deliverables including tracking registers is maintained;
Build strong working relationships with a range of stakeholders within the organisation and externally with partner organisations;
Organisation and facilitation of project meetings, workshops and events including engagement and consultation forums;
Devise and co-ordinate effective ways of sharing information with key stakeholders including the provision of regular update reports;
Collate and produce regular performance monitoring reports for key programme/project areas and where required organise performance monitoring meetings for programmes and projects;
Exercise flexibility to constantly re-prioritise work in response to frequently changing demands;
Use initiative to manage multiple priorities, meet deadlines and prioritise own workload.
Job description
Job responsibilities
To assist in the planning, management, co-ordination and delivery of projects within agreed timescales;
Provide project support and co-ordination to the Clinical leads and Project Manager on key locality and service improvement work streams;
Promote and follow a consistent approach to project management across the service delivery areas;
Development of programme and project documentation including risk and issue management registers, and early warning/escalation systems to help mitigate the impact on programme/project management;
Updating of programme/project wide documents as and when required including templates, procedures, master registers, dashboards and formal documentation such as Board Reports;
To ensure that the monitoring of programmes/projects and progress against key deliverables including tracking registers is maintained;
Build strong working relationships with a range of stakeholders within the organisation and externally with partner organisations;
Organisation and facilitation of project meetings, workshops and events including engagement and consultation forums;
Devise and co-ordinate effective ways of sharing information with key stakeholders including the provision of regular update reports;
Collate and produce regular performance monitoring reports for key programme/project areas and where required organise performance monitoring meetings for programmes and projects;
Exercise flexibility to constantly re-prioritise work in response to frequently changing demands;
Use initiative to manage multiple priorities, meet deadlines and prioritise own workload.
Person Specification
Qualifications
Essential
- Degree level in relevant subject or equivalent.
- Knowledge of project methodology acquired through degree / diploma / relevant experience i.e: Prince 2 foundation / LEAN / QI certification.
Experience
Essential
- Experience developing project reports in a variety of methods and delivering this to a variety of audiences.
- Experience working in a multidisciplinary team.
Personal Attributes
Essential
- Enthusiastic about project work.
- Demonstrate ability to communicate clearly and effectively both orally and in writing.
- Ability to work as part of a team and able to accept direction and leadership in carrying out duties
- Ability to be flexible in approach.
- Ability to work alone and use own initiative.
Knowledge & Skills
Essential
- Ability to develop effective partnerships with a range of stakeholders.
- Knowledge & experience of project coordination.
- Good IT skills to support the responsibilities of the role.
- Ability to represent the organisation in meetings and when liaising with other organisations.
Person Specification
Qualifications
Essential
- Degree level in relevant subject or equivalent.
- Knowledge of project methodology acquired through degree / diploma / relevant experience i.e: Prince 2 foundation / LEAN / QI certification.
Experience
Essential
- Experience developing project reports in a variety of methods and delivering this to a variety of audiences.
- Experience working in a multidisciplinary team.
Personal Attributes
Essential
- Enthusiastic about project work.
- Demonstrate ability to communicate clearly and effectively both orally and in writing.
- Ability to work as part of a team and able to accept direction and leadership in carrying out duties
- Ability to be flexible in approach.
- Ability to work alone and use own initiative.
Knowledge & Skills
Essential
- Ability to develop effective partnerships with a range of stakeholders.
- Knowledge & experience of project coordination.
- Good IT skills to support the responsibilities of the role.
- Ability to represent the organisation in meetings and when liaising with other organisations.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
