PA to Deputy Chief Nurse and NS&Q Admin Co-Ordinator

Job summary

To provide a comprehensive administration function/secretarial role to the Deputy Chief Nurse and other Senior Managers within the team.

To oversee the workload of direct reports (Administrative staff Band 3) within the Safety and Quality team and build positive working relationships with all team members, ensuring capability and capacity. Complete appraisals and regular supervision, ensuring any leave is recorded.

To provide efficient administrative support to the Nursing, Safety and Quality teams in accordance with Departmental, Trust and National standards, policies and procedures.

The post holder will be expected to use own initiative and able to work unsupervised, plan and manage a range of complex duties, organise own work to meet deadlines and respond professionally to enquiries both internal and external to the Organisation.

To raise POs on the Integra system and keep a record of all spending made.

Main duties of the job

To provide a comprehensive, efficient and professional PA support service, the post holder will support the Deputy Chief Nurse and wider Senior Management Team, working collaboratively with other members of the wider Nursing, Safety and Quality team.

The postholder will line manage the band 3 administrators, offering support to prioritise their workloads. They will complete regular supervision and appraisals, and record any leave taken.

The post-holder will manage the Deputy Chief Nurses diary and meetings, requiring a high level of organisation and coordination.

Monitoring of work requests delivered to a joint admin inbox and ensuring tasks are completed in an accurate and timely manner.

Prepare agendas and collate relevant attachments, attend meetings and take accurate minutes and action trackers for meetings in a timely manner.

Assess, prioritise and organise own workload to ensure deadlines are observed and duties performed efficiently.

Responsible for the effective and efficient delivery of a comprehensive administrative support service.

To provide a comprehensive administrative service to the Nursing, Safety and Quality Team including Word processing, drafting and producing reports/letters/business documents, ensuring any follow-up action is taken.

This role is working alongside the senior leaders in the Organisation, supporting their meetings by organising and taking minutes, keeping up to date action plans and managing attendance.

About us

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put 'people at our heart'; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

• generous annual leave entitlement which increases during your time with us
• excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
• discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• wellbeing support, including an in-house counselling service, external helpline and more
• staff networks and support group

We're always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.