Job summary
Ward 3 is a 24 bedded general medicine ward, receiving
patients from AMU and often directly from A&E with a wide range of general
medical conditions. They are usually
with us for short period and long period of time whilst their condition is
being diagnosed, stabilised, monitored and treated.
An opportunity has arisen for a full time Ward Clerk within
County Durham & Darlington NHS Foundation Trust based at University
Hospital North Durham.
The purpose of the role is to provide general clerical,
administrative and reception duties to ward 3.
The successful applicant will be expected to work both as
part of a team and to use their own initiative and work unsupervised to ensure
the effective co-ordination of duties.
Previous clerical experience and knowledge of the healthcare
environment is essential.
Main duties of the job
To provide administrative and clerical support to ward 3 to
facilitate the efficient functioning of the ward.
Working a five-day week
Welcoming patients and visitors onto ward 3 ensuring a
friendly, kind, caring introduction
Working alongside a friendly welcoming team to
ensure patients receive the very best experience.
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager.
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks.
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented.
Full Job Descriptions can be found in the adverts supporting documents.
Over reliance on
AI-generated content is discouraged and may diminish the applicant's chances of
success.
For the most up-to-date information on visa requirements and eligibility, please check online to determine whether you can apply.
From April 9th 2025 - Healthcare assistants - You must have been employed for a minimum of two years
of as a HCA Band 3 within the NHS for the Trust to consider
sponsorship (we will only consider sponsorship if you meet this criteria and
have a current visa expiring within 3 months).
Job description
Job responsibilities
To undertake a full range of reception duties as requested
by line manager.
To liaise with consultants, secretaries and other support
services to ensure that patient enquiries and appointments are dealt with in an
efficient manner.
To deal with telephone and visitor enquiries; taking
messages as appropriate and referring calls and enquiries to the most
appropriate person.
To meet and greet all visitors to the department,
ascertaining the purpose of the visit whilst ensuring that confidentiality is
always maintained.
Undertake the administration of admissions, transfers and
discharge of patients in real time using the appropriate systems.
To participate in the validation of system data to ensure
that the data held is up-to-date, accurate and recorded appropriately; to
support the monitoring of the Trust targets and adherence to the varying
policies and procedures; including VTE assessment and Electronic Discharge
Letter monitoring.
To ensure work areas are kept clean, tidy, and welcoming at
all times.
To contribute to prudent stock control/maintenance.
To be aware of resource constraints and the importance of
working within budget.
Any other duty as requested by the nurse in
charge of the department within the scope of the role.
Job description
Job responsibilities
To undertake a full range of reception duties as requested
by line manager.
To liaise with consultants, secretaries and other support
services to ensure that patient enquiries and appointments are dealt with in an
efficient manner.
To deal with telephone and visitor enquiries; taking
messages as appropriate and referring calls and enquiries to the most
appropriate person.
To meet and greet all visitors to the department,
ascertaining the purpose of the visit whilst ensuring that confidentiality is
always maintained.
Undertake the administration of admissions, transfers and
discharge of patients in real time using the appropriate systems.
To participate in the validation of system data to ensure
that the data held is up-to-date, accurate and recorded appropriately; to
support the monitoring of the Trust targets and adherence to the varying
policies and procedures; including VTE assessment and Electronic Discharge
Letter monitoring.
To ensure work areas are kept clean, tidy, and welcoming at
all times.
To contribute to prudent stock control/maintenance.
To be aware of resource constraints and the importance of
working within budget.
Any other duty as requested by the nurse in
charge of the department within the scope of the role.
Person Specification
Special Skills & Knowledge
Essential
- Computer literacy and keyboard skills.
- Organisational skills.
- Ability to prioritise.
- Understanding of data protection.
- Excellent verbal and written communication skills.
- Confident telephone manner.
Desirable
- Ability to understand medical terminology.
- Ability to converse with all levels of authority.
Qualifications
Essential
- 3 GCSEs incuding English and Maths
Desirable
- NVQ Level 2 /equivalent knowledge or experience
Experience
Desirable
- Previous experience in a healthcare setting.
Special Requirements
Essential
- Flexible, dependable, punctual, empathetic, tactful and sensitive.
- Clear, legible handwriting.
- Friendly persona.
- Able to work as part of a team.
- Able to use own initiative and work unsupervised.
Person Specification
Special Skills & Knowledge
Essential
- Computer literacy and keyboard skills.
- Organisational skills.
- Ability to prioritise.
- Understanding of data protection.
- Excellent verbal and written communication skills.
- Confident telephone manner.
Desirable
- Ability to understand medical terminology.
- Ability to converse with all levels of authority.
Qualifications
Essential
- 3 GCSEs incuding English and Maths
Desirable
- NVQ Level 2 /equivalent knowledge or experience
Experience
Desirable
- Previous experience in a healthcare setting.
Special Requirements
Essential
- Flexible, dependable, punctual, empathetic, tactful and sensitive.
- Clear, legible handwriting.
- Friendly persona.
- Able to work as part of a team.
- Able to use own initiative and work unsupervised.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
