Job summary
This post is for 20 hours per week, working across a range
of shifts including day shift, night shift and weekends.
This post involves the reception of patients within the
Emergency Department and Urgent Care Centre using a number of computerised
systems and Patient Administration System.
As a Receptionist you will be part of a team providing an
efficient reception and administration service. As first point of contact for
our services you will need to demonstrate excellent interpersonal skills and
the ability to communicate with staff and service users alike.
You will need a good working knowledge of computer systems
and possess excellent organisational skills. You will be confident in
completing both individual and team tasks.
A non-judgmental attitude is essential. Due to the nature of
our work you will need to demonstrate a good understanding of confidentiality.
Ability to cover day shifts, night shifts, weekends and bank
holidays is necessary.
Full training will be provided.
Main duties of the job
Responsible for the reception of patients and visitors to
the Department and all reception duties concerned eg sorting post / filing /
stock monitoring / photocopying / delivery checks/scanning/booking transport.
Responsible for the timely and accurate management of
patient information in the Department
Responsible for registering new patients on the Patient
Administration Systems ensuring data is
retrieved and recorded accurately as the information is fed into other systems
within the hospital
To receive and deal with telephone calls from patients and
service users
Book all clinic appointments for ED/UCC patients and ensure
that all appointments which require cancelling or amending are reallocated for
patients
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager.
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks.
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented.
Full Job Descriptions can be found in the adverts supporting documents.
Over reliance on
AI-generated content is discouraged and may diminish the applicant's chances of
success.
For the most up-to-date information on visa requirements and eligibility, please check online to determine whether you can apply.
From April 9th 2025 - Healthcare assistants - You must have been employed for a minimum of two years
of as a HCA within the NHS for the Trust to consider
sponsorship (we will only consider sponsorship if you meet this criteria and
have a current visa expiring within 3 months).
Job description
Job responsibilities
Responsible for the reception of patients and visitors to
the Department and all reception duties concerned eg sorting post / filing /
stock monitoring / photocopying / delivery checks/scanning/booking transport.
Responsible for the timely and accurate management of
patient information in the Department
Responsible for registering new patients on the Patient
Administration
System/Symphony/System One ensuring data is retrieved and
recorded accurately as the information is fed to other systems within the
hospital
To generate and send out letters to patients inviting them
to contact the department to make an outpatient appointment (Partial Booking),
taking account of clinic rules, urgent/routine ratios, cancelled clinics and
specified return timescales for review patients and if no response a letter is
sent to the patients GP and the referral is cancelled from the Patient
Administrative System to allow best utilisation of outpatient clinic
appointment slots and ensure no wasted capacity if patients do not respond
To receive and deal with telephone calls from patients and
staff
To ensure that all appointments which require cancelling or
amending are reallocated for patients
Booking of transport for patients, where medically necessary
Identifying potential overseas visitors on arrival for
appointments or admissions and inform overseas patient interviewer to ensure
appropriate action is taken
To ensure that patients calling the department are dealt
with in a prompt, responsive and courteous manner at all times in order that
patients are satisfied with the service provided by the Reception Team to
ensure the Trust is portrayed in a positive manner
Liaise effectively with patients, general practitioners,
hospital staff and other professional bodies to ensure the smooth running of
the department
Ensure patient satisfaction and confidentiality is
maintained throughout
Deal with distressed, abusive and/or complaining customers
face to face and via the telephone
Provide a service to patients and secretaries regarding
requests/queries
Able to work under pressure both supervised and unsupervised
carrying out duties in accordance with departments Policies and Procedures
ensuring quality standards are adhered to
Compiling and sending clinical letters as required
Ensure all patient demographic information is
collected and updated
Job description
Job responsibilities
Responsible for the reception of patients and visitors to
the Department and all reception duties concerned eg sorting post / filing /
stock monitoring / photocopying / delivery checks/scanning/booking transport.
Responsible for the timely and accurate management of
patient information in the Department
Responsible for registering new patients on the Patient
Administration
System/Symphony/System One ensuring data is retrieved and
recorded accurately as the information is fed to other systems within the
hospital
To generate and send out letters to patients inviting them
to contact the department to make an outpatient appointment (Partial Booking),
taking account of clinic rules, urgent/routine ratios, cancelled clinics and
specified return timescales for review patients and if no response a letter is
sent to the patients GP and the referral is cancelled from the Patient
Administrative System to allow best utilisation of outpatient clinic
appointment slots and ensure no wasted capacity if patients do not respond
To receive and deal with telephone calls from patients and
staff
To ensure that all appointments which require cancelling or
amending are reallocated for patients
Booking of transport for patients, where medically necessary
Identifying potential overseas visitors on arrival for
appointments or admissions and inform overseas patient interviewer to ensure
appropriate action is taken
To ensure that patients calling the department are dealt
with in a prompt, responsive and courteous manner at all times in order that
patients are satisfied with the service provided by the Reception Team to
ensure the Trust is portrayed in a positive manner
Liaise effectively with patients, general practitioners,
hospital staff and other professional bodies to ensure the smooth running of
the department
Ensure patient satisfaction and confidentiality is
maintained throughout
Deal with distressed, abusive and/or complaining customers
face to face and via the telephone
Provide a service to patients and secretaries regarding
requests/queries
Able to work under pressure both supervised and unsupervised
carrying out duties in accordance with departments Policies and Procedures
ensuring quality standards are adhered to
Compiling and sending clinical letters as required
Ensure all patient demographic information is
collected and updated
Person Specification
Qualifications
Essential
- 5 GCSEs Grades A to C or NVQ Level 2 in Business Admin/Customer Care or equivalent experience
Desirable
- Experience in microsoft packages
Experience
Essential
- Relevant reception experience
Desirable
Special Skills & Knowledge
Essential
- Excellent organisational skills
- Ability to work under pressure
- Ability to prioritise
- Keyboard skills
- Excellent communication skills
Desirable
Special Requirements
Essential
- Flexibility for 24/7 service cover
Person Specification
Qualifications
Essential
- 5 GCSEs Grades A to C or NVQ Level 2 in Business Admin/Customer Care or equivalent experience
Desirable
- Experience in microsoft packages
Experience
Essential
- Relevant reception experience
Desirable
Special Skills & Knowledge
Essential
- Excellent organisational skills
- Ability to work under pressure
- Ability to prioritise
- Keyboard skills
- Excellent communication skills
Desirable
Special Requirements
Essential
- Flexibility for 24/7 service cover
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
County Durham & Darlington NHS Foundation Trust
Address
Darlington Memorial Hospital NHS Trust
Hollyhurst Road
Darlington
County Durham
DL3 6HX
Employer's website
https://www.cddft.nhs.uk/ (Opens in a new tab)
