Job summary
Are you a highly motivated individual who enjoys a
challenge? Would you enjoy working in a busy and dynamic team responsible for
the education and training of junior doctors and medical students for County
Durham and Darlington NHS Foundation Trust? This is an excellent opportunity to
use your proven administrative and organisational skills to enable the
education and training of medical students and junior medical staff.
You will need to have excellent verbal and
written communication skills in order to establish strong working relationships
with colleagues, Resident Doctors, medical professionals and other NHS staff to
provide support and advice to all students and Doctors in Training, as well as
producing high quality training programmes in conjunction with the clinical
teaching team.
Main duties of the job
To co-ordinate and implement high quality administration
processes across the Trust in accordance with agreed priorities, which ensure
the delivery of Foundation and Specialty Training Programmes, in order to
support trainees and trainers in the delivery of education and training, to
support the terms of the Resident Doctor Contract (2016).
To support the work of the Guardian of Safe
Working, Tutors and Trainers associated with the delivery of the Resident Doctor
Contract (2016) and the management of associated committees and their
administration, quality assurance developments, primary care meetings and the
local Resident Doctors Forum.
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented
From April 1 2024 we are unable to offer sponsorship for healthcare roles that do not meet the minimum salary, If you are in the UK on a VISA please ensure you have no restrictions that would prevent you from taking this post.
Full Job Descriptions can be found in the adverts supporting documents
Job description
Job responsibilities
Work with the Medical Education Team and senior stakeholders
to ensure that electronic rotas are available for all Doctors in Training in
Care Groups linked to their Curricular and training requirements.
Manage the administration processes linked to the monthly
KPIs programme for compliant rotas, including the delivery of training, quality
assurance, allocation of resources and committee support for the delivery of
high quality, safe medical education in clinical areas, for all doctors in
training.
Cover the geographical area overseen by the Medical
Education Department that is, County Durham and Darlington NHS Foundation Trust
and to develop appropriate links working in partnership with Newcastle Medical
School, Health Education England North East (HEE NE), Tees, Esk and Wear Valley
NHS Trust and local general practitioners.
Required to travel to all Trust sites.
Job description
Job responsibilities
Work with the Medical Education Team and senior stakeholders
to ensure that electronic rotas are available for all Doctors in Training in
Care Groups linked to their Curricular and training requirements.
Manage the administration processes linked to the monthly
KPIs programme for compliant rotas, including the delivery of training, quality
assurance, allocation of resources and committee support for the delivery of
high quality, safe medical education in clinical areas, for all doctors in
training.
Cover the geographical area overseen by the Medical
Education Department that is, County Durham and Darlington NHS Foundation Trust
and to develop appropriate links working in partnership with Newcastle Medical
School, Health Education England North East (HEE NE), Tees, Esk and Wear Valley
NHS Trust and local general practitioners.
Required to travel to all Trust sites.
Person Specification
Special Skills and Knowledge
Essential
- Understanding of NHS organisation and services and relevant government related NHS Guidance, Strategies and Targets.
- Excellent IT skills including good working knowledge of full Microsoft Office Suite and Windows Operating Systems.
- Excellent administrative ability.
- Excellent communication and interpersonal skills including verbal, written and telephone and the ability to present a positive and professional image at all times while understanding the need for diplomacy and tact.
- Ability to work autonomously and manage own workload; work on own initiative and as part of a multi-disciplinary team.
- Ability to maintain complete confidentiality and discretion.
- Ability to take minutes at high level meetings and monitor action plans and other key deadlines.
- Adaptable, determined, self-motivated and enthusiastic with competence in dealing with situations involving other people.
- Good organisational skills to meet demanding delivery schedules and provide support to trust staff.
Desirable
- Knowledge of the Junior Doctors Terms & Conditions of Service.
Qualifications
Essential
- Minimum 5 GCSE at grades A to C (English Language Essential) or equivalent qualification, or equivalent knowledge gained through work experience
Desirable
- Certificate in HR Practice (or be working towards) or similar qualification which demonstrates high level of administrative ability.
- NVQ Level 4 or Diploma or equivalent or equivalent knowledge gained through relevant work experience
Special Requirements
Essential
- Able to travel across Trust sites to meet the requirements of the post.
Experience
Essential
- Experience in co-ordinating delivery of learning and development programmes within a public sector organisation, preferably NHS.
- Proven track record of designing and delivering learning and development initiatives, including the production of supporting learning materials.
- Experience and understanding of the role of key stakeholders throughout the Region e.g. Medical Schools, Universities, Health Education England.
Desirable
- Experience of managing multiple diaries, setting up meetings, organizing schedules Senior staff.
- Experience of working with relevant electronic information/Support systems. i.e. Trainee Information System, Electronic rota systems
Special Requirements
Essential
- Able to travel across Trust sites to meet the requirements of the post.
Person Specification
Special Skills and Knowledge
Essential
- Understanding of NHS organisation and services and relevant government related NHS Guidance, Strategies and Targets.
- Excellent IT skills including good working knowledge of full Microsoft Office Suite and Windows Operating Systems.
- Excellent administrative ability.
- Excellent communication and interpersonal skills including verbal, written and telephone and the ability to present a positive and professional image at all times while understanding the need for diplomacy and tact.
- Ability to work autonomously and manage own workload; work on own initiative and as part of a multi-disciplinary team.
- Ability to maintain complete confidentiality and discretion.
- Ability to take minutes at high level meetings and monitor action plans and other key deadlines.
- Adaptable, determined, self-motivated and enthusiastic with competence in dealing with situations involving other people.
- Good organisational skills to meet demanding delivery schedules and provide support to trust staff.
Desirable
- Knowledge of the Junior Doctors Terms & Conditions of Service.
Qualifications
Essential
- Minimum 5 GCSE at grades A to C (English Language Essential) or equivalent qualification, or equivalent knowledge gained through work experience
Desirable
- Certificate in HR Practice (or be working towards) or similar qualification which demonstrates high level of administrative ability.
- NVQ Level 4 or Diploma or equivalent or equivalent knowledge gained through relevant work experience
Special Requirements
Essential
- Able to travel across Trust sites to meet the requirements of the post.
Experience
Essential
- Experience in co-ordinating delivery of learning and development programmes within a public sector organisation, preferably NHS.
- Proven track record of designing and delivering learning and development initiatives, including the production of supporting learning materials.
- Experience and understanding of the role of key stakeholders throughout the Region e.g. Medical Schools, Universities, Health Education England.
Desirable
- Experience of managing multiple diaries, setting up meetings, organizing schedules Senior staff.
- Experience of working with relevant electronic information/Support systems. i.e. Trainee Information System, Electronic rota systems
Special Requirements
Essential
- Able to travel across Trust sites to meet the requirements of the post.
Employer details
Employer name
County Durham & Darlington NHS Foundation Trust
Address
Bishop Auckland General Hospital
Cockton Hill Road
Bishop Auckland
County Durham
DL14 6AD
Employer's website
https://www.cddft.nhs.uk/ (Opens in a new tab)
