Job summary
A rare and exciting opportunity has arisen to join a
flourishing and well established Infection Prevention and Control team. Are you
looking for an opportunity for change or development? Would you relish the
opportunity to be directly involved in Infection Prevention and Control? There
is never a better time to join an Infection Prevention & Control Team.
County Durham and Darlington NHS Foundation
Trust is one of the largest integrated care providers in England, serving a
population of around 600,000 people. We are a high performing organisation with
a track record of success.
Main duties of the job
Support collating information as draft reports for Associate
Director of Nuring (ADN) review
Collate data for reports
Dairy management for ADN
Accurately maintain IPC databases / documents
Accurate taking of minutes, collating papers for meetings
Line management for the secretarial team
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented
From April 1 2024 we are unable to offer sponsorship for healthcare roles that do not meet the minimum salary £23,200, If you are in the UK on a VISA please ensure you have no restrictions that would prevent you from taking this post. Pay award Pending
Full Job Descriptions can be found in the adverts supporting documents
Job description
Job responsibilities
Provide a confidential, professional service as a personal
assistant, co-ordinating communication and information flow.
Maintain an efficient bring forward and filing system.
Manage the Associate Director of Nursings' diaries and
correspondence (paper and electronic), which will include:
Alerting
to important/urgent issues requiring action when it is clear that the issue
is one of high priority.
In the
absence of the Associate Director of Nursing acknowledge and respond to
enquiries and collate the relevant information required for their return, or
contact others who may be able to give a prompt response.
Email management.
Deal effectively with difficult/complex communications; this
might be from members of senior staff from the Trust or outside agencies.
Manage the preparation, production and distribution of
papers, agenda and minutes in support of meetings/committees.
Operate a robust recording system for meetings/minutes of
meetings in accordance with Trust policy.
Ensure the smooth running of the Directorate, including the
purchase of furniture, IT equipment etc. that may be required using the CARDEA
system.
Carry out problem solving / progress chasing on behalf of
the Associate Director of Nursing.
Organise complex meetings, conferences, training courses,
etc. and arrange venue, travel, accommodation, equipment and refreshments
Keep up to date with knowledge and skills required to
provide an efficient and effective service as a personal assistant and be
proficient in the use of the relevant technology available.
Undertake any other duties appropriate to the grade, as
delegated by the Associate Director of Nursing.
Job description
Job responsibilities
Provide a confidential, professional service as a personal
assistant, co-ordinating communication and information flow.
Maintain an efficient bring forward and filing system.
Manage the Associate Director of Nursings' diaries and
correspondence (paper and electronic), which will include:
Alerting
to important/urgent issues requiring action when it is clear that the issue
is one of high priority.
In the
absence of the Associate Director of Nursing acknowledge and respond to
enquiries and collate the relevant information required for their return, or
contact others who may be able to give a prompt response.
Email management.
Deal effectively with difficult/complex communications; this
might be from members of senior staff from the Trust or outside agencies.
Manage the preparation, production and distribution of
papers, agenda and minutes in support of meetings/committees.
Operate a robust recording system for meetings/minutes of
meetings in accordance with Trust policy.
Ensure the smooth running of the Directorate, including the
purchase of furniture, IT equipment etc. that may be required using the CARDEA
system.
Carry out problem solving / progress chasing on behalf of
the Associate Director of Nursing.
Organise complex meetings, conferences, training courses,
etc. and arrange venue, travel, accommodation, equipment and refreshments
Keep up to date with knowledge and skills required to
provide an efficient and effective service as a personal assistant and be
proficient in the use of the relevant technology available.
Undertake any other duties appropriate to the grade, as
delegated by the Associate Director of Nursing.
Person Specification
Special Requirements
Desirable
- Able to travel from site to site throughout the working day.
Experience
Essential
- Significant experience of working as a band 3 secretary looking for career progression.
- Knowledge of secretarial proceddures.
- Experience of maintaining and setting up databases.
- Experience in planning and organising meetings and taking minutes.
- Experience of supervising/training staff.
Desirable
- PA to senior managers.
- Senior secretary experience.
Special Skills and Knowledge
Essential
- Communicate effectively and accurately to a wide range or people, demonstrate both excellent verbal and written comprehansion skill.
- Demonstrate good organisational and diary management skills to co-orinate meetings and associated duties including collating information into draft reports and taking minutes to a high level of accuracy.
- Able to use own initiative to resolve routine queries in line with departmental procedures.
- Good organisational skills, able to work with minimal supervision.
- Ability to prioritise tasks to work to deadlines.
- Flexible approach to work and adaptable to change.
- Team worker.
- Proficient IT skills and experience of using a wide range of softwear packages e.g powerpoint / excel / microsoft word.
Desirable
Qualifications
Essential
- Minimum of 4 GCSEs at C Grade or equivalent must include English and Mathematics
- RSA III or equivalent
- NVQ 3 or equivilant
- Computer literate
Desirable
- NVQ III in business administration or equivalent.
- ECDL.
- Word processing/typing qualification.
- IT qualification.
Person Specification
Special Requirements
Desirable
- Able to travel from site to site throughout the working day.
Experience
Essential
- Significant experience of working as a band 3 secretary looking for career progression.
- Knowledge of secretarial proceddures.
- Experience of maintaining and setting up databases.
- Experience in planning and organising meetings and taking minutes.
- Experience of supervising/training staff.
Desirable
- PA to senior managers.
- Senior secretary experience.
Special Skills and Knowledge
Essential
- Communicate effectively and accurately to a wide range or people, demonstrate both excellent verbal and written comprehansion skill.
- Demonstrate good organisational and diary management skills to co-orinate meetings and associated duties including collating information into draft reports and taking minutes to a high level of accuracy.
- Able to use own initiative to resolve routine queries in line with departmental procedures.
- Good organisational skills, able to work with minimal supervision.
- Ability to prioritise tasks to work to deadlines.
- Flexible approach to work and adaptable to change.
- Team worker.
- Proficient IT skills and experience of using a wide range of softwear packages e.g powerpoint / excel / microsoft word.
Desirable
Qualifications
Essential
- Minimum of 4 GCSEs at C Grade or equivalent must include English and Mathematics
- RSA III or equivalent
- NVQ 3 or equivilant
- Computer literate
Desirable
- NVQ III in business administration or equivalent.
- ECDL.
- Word processing/typing qualification.
- IT qualification.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
