Job summary
We are looking for a payroll professional to join us as our
Deputy Payroll and Pension Manager, who can bring a wealth of subject knowledge
and experience to our large Payroll and Pension team.
Are you a highly motivated, versatile individual who has the
enthusiasm, ability, skills and knowledge to support us in delivering and developing our service? If so, this is a
fantastic opportunity to come and join us in a leadership role and share the
passion we have for what we do.
If you have specialist knowledge of Payroll, Pension and Statutory Legislation
and the ability to lead, inspire and engage colleagues, then this is the
perfect opportunity to progress your career within the payroll/pension world. Our
Payroll and Pension team provides a comprehensive Payroll, Pensions, Expenses service
to the Trust and its subsidiary company. We are passionate about providing high
quality services, staff development and growing our talent. We understand that
quality and accuracy are paramount and encourage our staff on continued
learning and development.
Main duties of the job
As the Deputy Payroll and Pensions Manager, you will support
and manage the Payroll Team Leader ensuring the delivery of the organisation's payroll
and pension contractual commitments to agreed quality and timescales, and in
line with professional standards, national policy and frameworks.
You will work under the direction of the Payroll and
Pensions Manager and act as operational lead in co-ordinating and planning the
work activities and recruitment across the department and undertaking the
operational management for monthly, weekly and annual tasks whilst working to
specified deadlines.
You must have well-developed communication and
organisational skills, alongside a sound knowledge of payroll and pension legislation,
with a proven track record of leading a payroll team.
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented
From April 1 2024 we are unable to offer sponsorship for healthcare roles that do not meet the minimum salary £23,200, to apply you must have Right to Work in the United Kingdom. If you are in the UK on a VISA please ensure you have no restrictions that would prevent you from taking this post
Full Job Descriptions can be found in the adverts supporting documents
Job description
Job responsibilities
To oversee the operational activities ensuring timely and
accurate delivery of payroll and pension services whilst ensuring all payments
are made in accordance with Terms and Conditions and Trust policy and procedures.
Ensure that the statutory requirements and returns are
complied with and returned within statutory timescales, providing any training
and ensuring all tasks are undertaken by team leader and system support advisor
and wider team.
Ensure that all NHS Pension records are maintained and
remain compliant with Scheme regulations.
Provide comprehensive training for team in areas of new
development, ensuring awareness of changes derived from circulars, user notices
and new legislation.
To maintain personal, in-depth and up-to-date
expertise across all aspects of pay and pension.
Job description
Job responsibilities
To oversee the operational activities ensuring timely and
accurate delivery of payroll and pension services whilst ensuring all payments
are made in accordance with Terms and Conditions and Trust policy and procedures.
Ensure that the statutory requirements and returns are
complied with and returned within statutory timescales, providing any training
and ensuring all tasks are undertaken by team leader and system support advisor
and wider team.
Ensure that all NHS Pension records are maintained and
remain compliant with Scheme regulations.
Provide comprehensive training for team in areas of new
development, ensuring awareness of changes derived from circulars, user notices
and new legislation.
To maintain personal, in-depth and up-to-date
expertise across all aspects of pay and pension.
Person Specification
Special Requirements
Essential
- Able to travel across Trust sites to meet the requirements of the post.
Desirable
- Deliver training and participate in awareness sessions about payroll or pension matters such as roadshows and other Trust-wide events.
Experience
Essential
- Experience of producing payroll to corporate and statutory requirements, standards and timescales and in accordance with governance.
- Experience in applying complex and diverse contractual terms and conditions related to pay and pensions.
- Experience of developing, reviewing and applying policies and procedures related to pay and pensions.
- Experience of delivering successful programmes of work following changes to payroll and pension legislation or organisation requests.
- Demonstrate working successfully with diverse stakeholders from across teams, other services and/or organisations.
- Using specialist IT systems appropriate in the pay and pension function.
- Experience of customer focussed service delivery and working to deadlines.
- Experience of supervision and managing a team in a process driven environment.
- Experience of facilitating team discussions, encouraging participation and collaborative working.
- Experience of developing efficient payroll systems and processes to produce prompt and accurate payments.
- Experience of producing and analysing reports for use within team and for wider organisation benefit.
- Experience of devising and delivering training to team members.
Desirable
- NHS Payroll administration experience.
- NHS Pension administration experience.
- Experience of managing effective recruitment for team.
Special Skills and Knowledge
Essential
- Able to provide and communicate complex and sensitive information related to pay and pensions to individuals and groups where there may be barriers to understanding.
- Ability to receive and interpret complex and sensitive information related to pay and pensions to individuals and groups.
- Expert knowledge of statutory legislation related to pay.
- Expert knowledge of pension enrolment legislation.
- Ability to deal with pressured situations involving employees pay and pensions.
- Can investigate, analyse and resolve complex payment issues within a framework, providing clear explanation and satisfactory outcome for those involved.
- Ability to work in an organised and structured way whilst under pressure of essential deadlines and competing demands.
- Ability to work productively without high levels of supervision.
- Can independently manage, prioritise and organise own workloads and teams, taking initiative, planning for changes and contributing to long term workflow planning.
- Can use technology to support pay and pension function including good working knowledge of Microsoft Office packages.
- Apply critical thinking.
- Be highly motivated and enthusiastic about development as an individual and be able to motivate others.
- Demonstrate high level of personal integrity and professionalism and encourage similar standards within the team.
- Knowledge of Data Protection and Caldicott Principles, understanding the need to maintain strict confidentiality.
Desirable
- Knowledge of NHS Pension Scheme.
- Knowledge of NHS Terms and Conditions.
- Knowledge of Medical and Dental Terms and Conditions.
- Knowledge of ESR or Oracle pay system.
- Keyboard skills.
- MS TEAMS SHAREPOINT.
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working in payroll and pensions function.
- Specialist Knowledge of payroll and pension standards, processes and level equivalent to post graduate diploma.
- Evidence of Continuous Professional Development relevant to the role.
Person Specification
Special Requirements
Essential
- Able to travel across Trust sites to meet the requirements of the post.
Desirable
- Deliver training and participate in awareness sessions about payroll or pension matters such as roadshows and other Trust-wide events.
Experience
Essential
- Experience of producing payroll to corporate and statutory requirements, standards and timescales and in accordance with governance.
- Experience in applying complex and diverse contractual terms and conditions related to pay and pensions.
- Experience of developing, reviewing and applying policies and procedures related to pay and pensions.
- Experience of delivering successful programmes of work following changes to payroll and pension legislation or organisation requests.
- Demonstrate working successfully with diverse stakeholders from across teams, other services and/or organisations.
- Using specialist IT systems appropriate in the pay and pension function.
- Experience of customer focussed service delivery and working to deadlines.
- Experience of supervision and managing a team in a process driven environment.
- Experience of facilitating team discussions, encouraging participation and collaborative working.
- Experience of developing efficient payroll systems and processes to produce prompt and accurate payments.
- Experience of producing and analysing reports for use within team and for wider organisation benefit.
- Experience of devising and delivering training to team members.
Desirable
- NHS Payroll administration experience.
- NHS Pension administration experience.
- Experience of managing effective recruitment for team.
Special Skills and Knowledge
Essential
- Able to provide and communicate complex and sensitive information related to pay and pensions to individuals and groups where there may be barriers to understanding.
- Ability to receive and interpret complex and sensitive information related to pay and pensions to individuals and groups.
- Expert knowledge of statutory legislation related to pay.
- Expert knowledge of pension enrolment legislation.
- Ability to deal with pressured situations involving employees pay and pensions.
- Can investigate, analyse and resolve complex payment issues within a framework, providing clear explanation and satisfactory outcome for those involved.
- Ability to work in an organised and structured way whilst under pressure of essential deadlines and competing demands.
- Ability to work productively without high levels of supervision.
- Can independently manage, prioritise and organise own workloads and teams, taking initiative, planning for changes and contributing to long term workflow planning.
- Can use technology to support pay and pension function including good working knowledge of Microsoft Office packages.
- Apply critical thinking.
- Be highly motivated and enthusiastic about development as an individual and be able to motivate others.
- Demonstrate high level of personal integrity and professionalism and encourage similar standards within the team.
- Knowledge of Data Protection and Caldicott Principles, understanding the need to maintain strict confidentiality.
Desirable
- Knowledge of NHS Pension Scheme.
- Knowledge of NHS Terms and Conditions.
- Knowledge of Medical and Dental Terms and Conditions.
- Knowledge of ESR or Oracle pay system.
- Keyboard skills.
- MS TEAMS SHAREPOINT.
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working in payroll and pensions function.
- Specialist Knowledge of payroll and pension standards, processes and level equivalent to post graduate diploma.
- Evidence of Continuous Professional Development relevant to the role.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
County Durham & Darlington NHS Foundation Trust
Address
Bishop Auckland General Hospital
Cockton Hill Road
Bishop Auckland
County Durham
DL14 6AD
Employer's website
https://www.cddft.nhs.uk/ (Opens in a new tab)
