Job summary
To provide high quality administrative support to the Foundation
Programme and the Medical Education Governance agenda across the Trust, in
order to support trainees and trainers in the delivery of education and
training.
To support the work of Tutors and Trainers
associated with the delivery of education and training, the experience of
trainees at CDDFT and the quality assurance of programmes, supporting any
associated committees and their administration
Main duties of the job
Administration of the Foundation Programme curriculum for
all F1 and F2 doctors in training
Co-ordinate and administer the Foundation Teaching Programmes
Work with the Clinical Educators to support FP trainees with
regard to induction and essential training, linked to set curricular.
Book FP Trainees on to relevant courses, liaiasing with
course leads
Ensure that key information is communicated across all
departments and that all stakeholders, including clinical areas, are aware that
doctors are in training at set times, as well as booking rooms and facilities
to support excellence in medical education.
Support trainees and trainers in the use of the relevant FP
electronic training portfolios
Support the annual Shadowing and
Induction Programme and ARCP
Be the first point of contact for
all Foundation Trainee queries
Work closely with the Medical Education team
working flexibly to provide cover for colleagues and the main team
offices/sites and support the smooth running of the Education Centres
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented
From April 1 2024 we are unable to offer sponsorship for healthcare roles that do meet the minimum salary £23,200, to apply you must have Right to Work in the United Kingdom. If you are in the UK on a VISA please ensure you have no restrictions that would prevent you from taking this post
Full Job Descriptions can be found in the adverts supporting documents
Job description
Job responsibilities
MAIN DUTIES AND RESPONSIBILITIES
To ensure common practice and effective implementation of
the administration of the Foundation Programme curriculum for all F1 and F2
doctors in training on all trust sites.
To co-ordinate and administer the Foundation Programme
clinical and professional teaching timetables and activity in accordance with
the agreed curriculum as directed by the Foundation Programme Tutors and in
conjunction with, the Northern Foundation School.
To work with the wider team, Nurse Teaching Fellows and
Clinical Teaching Fellows to ensure delivery of agreed teaching and support
priorities for FP trainees with regard to induction and essential training,
linked to set curricular.
Ensure that key information is communicated across all
departments and that all stakeholders, including clinical areas, are aware that
doctors are in training at set times, as well as booking rooms and facilities
to support excellence in medical education.
Support trainees and trainers in the use of the relevant
FP electronic training portfolios
within the Trust, giving advice and support to its users, uploading data where required.
To support the annual Shadowing and Induction Programme and
Annual Review of Competency Progression (ARCP) assessment panels as directed by
senior members of the Medical Education Team.
To be responsible for the collection and collation of appropriate
data as and when required e.g. trainee numbers, teaching hours, teaching
attendance, satisfaction, delivery and activity over the academic year.
To review processes in the department, to strive to improve
its smooth operation and the services it provides to the Trust, and to be the
first point of contact for all medical education queries in the Education
Centres.
Provide high quality marketing and social media support for
all medical education training across the Trust, by updating websites, Twitter,
Facebook, Intranet, flyers and course material, to ensure high quality
experience for all students and trainees attending CDDFT for medical education
events.
To service committee meetings by typing agendas,
distributing supporting information, producing timely minutes and following up
action points to ensure completion.
To assess the quality of programmes using evaluation and
feedback forms and liaising with clinical teachers to support change as
appropriate.
To support all Medical Students, Doctors in Training and
Trainers with queries around Medical Education e.g. Study leave etc.
To ensure Trust policies are adhered too and
implemented. Propose changes to policies
for with regard to Medical Education that have Trust Wide impact.
To take specific responsibility for particular areas of
work including project work.
To work closely with the Medical
Education team working flexibly to provide cover for colleagues and the main
team offices/sites and support the smooth running of the Education Centres
across the Trust in conjunction with the Training and Development team.
Job description
Job responsibilities
MAIN DUTIES AND RESPONSIBILITIES
To ensure common practice and effective implementation of
the administration of the Foundation Programme curriculum for all F1 and F2
doctors in training on all trust sites.
To co-ordinate and administer the Foundation Programme
clinical and professional teaching timetables and activity in accordance with
the agreed curriculum as directed by the Foundation Programme Tutors and in
conjunction with, the Northern Foundation School.
To work with the wider team, Nurse Teaching Fellows and
Clinical Teaching Fellows to ensure delivery of agreed teaching and support
priorities for FP trainees with regard to induction and essential training,
linked to set curricular.
Ensure that key information is communicated across all
departments and that all stakeholders, including clinical areas, are aware that
doctors are in training at set times, as well as booking rooms and facilities
to support excellence in medical education.
Support trainees and trainers in the use of the relevant
FP electronic training portfolios
within the Trust, giving advice and support to its users, uploading data where required.
To support the annual Shadowing and Induction Programme and
Annual Review of Competency Progression (ARCP) assessment panels as directed by
senior members of the Medical Education Team.
To be responsible for the collection and collation of appropriate
data as and when required e.g. trainee numbers, teaching hours, teaching
attendance, satisfaction, delivery and activity over the academic year.
To review processes in the department, to strive to improve
its smooth operation and the services it provides to the Trust, and to be the
first point of contact for all medical education queries in the Education
Centres.
Provide high quality marketing and social media support for
all medical education training across the Trust, by updating websites, Twitter,
Facebook, Intranet, flyers and course material, to ensure high quality
experience for all students and trainees attending CDDFT for medical education
events.
To service committee meetings by typing agendas,
distributing supporting information, producing timely minutes and following up
action points to ensure completion.
To assess the quality of programmes using evaluation and
feedback forms and liaising with clinical teachers to support change as
appropriate.
To support all Medical Students, Doctors in Training and
Trainers with queries around Medical Education e.g. Study leave etc.
To ensure Trust policies are adhered too and
implemented. Propose changes to policies
for with regard to Medical Education that have Trust Wide impact.
To take specific responsibility for particular areas of
work including project work.
To work closely with the Medical
Education team working flexibly to provide cover for colleagues and the main
team offices/sites and support the smooth running of the Education Centres
across the Trust in conjunction with the Training and Development team.
Person Specification
Experience
Essential
- Experience and understanding of the role of key stakeholders throughout the Region e.g. Health Education England, Medical Schools, Universities, and the Northern Foundation School.
- Experience of liaising with Departmental Managers, Consultants/Senior Medical Staff and Senior Nurses to ensure appropriate access and delivery of education and training.
- Experience in co-ordinating delivery of learning and development programmes within a public sector organisation, preferably NHS.
- Proven track record of designing and delivering learning and development initiatives, including the production of supporting learning materials.
- Experience and understanding of the role of key stakeholders throughout the Region e.g. Medical Schools, Universities, Health Education England North East and Yorkshire and the Northern Foundation School.
Desirable
- Experience of managing multiple diaries, setting up meetings, organizing schedules Senior staff.
- Experience of working with relevant electronic information/Support systems. i.e. Trainee Information System, Electronic rota systems
Special Skills & Knowledge
Essential
- Understanding of NHS organisation and services and relevant government related NHS Guidance, Strategies and Targets.
- Excellent IT skills including good working knowledge of full Microsoft Office Suite and Windows Operating Systems.
- Excellent communication and interpersonal skills including verbal, written and telephone and the ability to present a positive and professional image at all times.
- Adaptable, determined, self-motivated and enthusiastic with competence in dealing with situations involving other people.
- To understand the need for diplomacy and tact.
- Ability to work autonomously and manage own workload; work on own initiative and as part of a multi-disciplinary team.
- Ability to maintain complete confidentiality and discretion.
- Ability to take minutes at high level meetings and monitor action plans and other key deadlines.
- Adaptable, determined, self-motivated and enthusiastic with competence in dealing with situations involving other people.
- Work to a high standard of data quality.
Desirable
- Understand the administration processes of educational curricula and systems and their associated needs within the NHS in relation to medical education.
- Experience of using electronic portfolios and/or electronic information systems.
Qualifications
Essential
- Good standard of general education including 5 GCSEs at grades A to C (English Language essential).
- NVQ level 4 or Diploma or equivalent or equivalent knowledge gained through relevant work experience.
Desirable
- Certificate in HR Practice (or be working towards) or similar qualification which demonstrates high level of administrative ability.
Special Requirements
Essential
- Able to travel across Trust sites to meet the requirements of the post.
Person Specification
Experience
Essential
- Experience and understanding of the role of key stakeholders throughout the Region e.g. Health Education England, Medical Schools, Universities, and the Northern Foundation School.
- Experience of liaising with Departmental Managers, Consultants/Senior Medical Staff and Senior Nurses to ensure appropriate access and delivery of education and training.
- Experience in co-ordinating delivery of learning and development programmes within a public sector organisation, preferably NHS.
- Proven track record of designing and delivering learning and development initiatives, including the production of supporting learning materials.
- Experience and understanding of the role of key stakeholders throughout the Region e.g. Medical Schools, Universities, Health Education England North East and Yorkshire and the Northern Foundation School.
Desirable
- Experience of managing multiple diaries, setting up meetings, organizing schedules Senior staff.
- Experience of working with relevant electronic information/Support systems. i.e. Trainee Information System, Electronic rota systems
Special Skills & Knowledge
Essential
- Understanding of NHS organisation and services and relevant government related NHS Guidance, Strategies and Targets.
- Excellent IT skills including good working knowledge of full Microsoft Office Suite and Windows Operating Systems.
- Excellent communication and interpersonal skills including verbal, written and telephone and the ability to present a positive and professional image at all times.
- Adaptable, determined, self-motivated and enthusiastic with competence in dealing with situations involving other people.
- To understand the need for diplomacy and tact.
- Ability to work autonomously and manage own workload; work on own initiative and as part of a multi-disciplinary team.
- Ability to maintain complete confidentiality and discretion.
- Ability to take minutes at high level meetings and monitor action plans and other key deadlines.
- Adaptable, determined, self-motivated and enthusiastic with competence in dealing with situations involving other people.
- Work to a high standard of data quality.
Desirable
- Understand the administration processes of educational curricula and systems and their associated needs within the NHS in relation to medical education.
- Experience of using electronic portfolios and/or electronic information systems.
Qualifications
Essential
- Good standard of general education including 5 GCSEs at grades A to C (English Language essential).
- NVQ level 4 or Diploma or equivalent or equivalent knowledge gained through relevant work experience.
Desirable
- Certificate in HR Practice (or be working towards) or similar qualification which demonstrates high level of administrative ability.
Special Requirements
Essential
- Able to travel across Trust sites to meet the requirements of the post.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
