County Durham & Darlington NHS Foundation Trust

Payables Clerk

This job is now closed

Job summary

Do you have excellent customer service skills and enjoy data entry if so then this role could be for you as we are looking for an Accounts Payable Clerk to join the Finance Department and support the Trust in providing high quality care to its patients.

We are on the look out for an enthusiastic and friendly individual to join are busy accounts payable team based at The Whitehouse Business Park, Peterlee. You will manage your own supplier accounts as well as processing invoices and dealing with invoice queries for County Durham & Darlington NHS Foundation Trust and its subsidiary company.

Candidates must have a high level of I.T literacy and the ability to input high volumes of data together with experience of delivering good customer service whilst working as part of a team in a busy office environment. You should be able to work on your own initiative when required, but also be a team player with excellent communication skills.This is an excellent opp

What we can offer you:

Competetive salary plus generous NHS Pension

27 days annual leave plus bank holidays increasing at service intervals

24/7 Employer Assistance Programme

Hybrid flexible working to support work life balance

Main duties of the job

Input of supplier invoices and other requests for payment on the computerised creditor payments systems as required

Suppliers Account Management. Reconciling supplier statements against a number of computerised creditor payments systems and resolving outstanding issues to ensure that undisputed invoices are paid on time.

Ensuring that the reason for non-payment of outstanding invoices is established and is documented, together with the action to be taken.

Liaising with Trust staff to ensure invoices without orders are appropriately authorised and coded in line with the trusts standing financial instructions.

Liaising with Trust staff to ensure that confirmation of goods received is provided for invoices with orders.

Liaising with suppliers to ensure that all credits are received.

Checking high value invoices in order to confirm their accurate input.

Checking the VAT treatment of Creditor invoices, recovering contracted out VAT where appropriate to ensure the Trust minimises its VAT liability.

Any other duties as delegated by Senior Payments Clerk or Section Head (Payables)

About us

If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager

You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks

We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented

We are unable to offer sponsorship for roles that do not require a professional registration, to apply you must have Right to Work in the United Kingdom. If you are in the UK on a VISA please ensure you have no restrictions that would prevent you from taking this post

Full Job Descriptions can be found in the adverts supporting documents

Date posted

15 February 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year pro rata

Contract

Permanent

Working pattern

Full-time, Flexible working, Home or remote working

Reference number

C9439-24-0186

Job locations

Centre for Health

Whitehouse Business Park

Peterlee

Durham

SR8 2RU

Job description

Job responsibilities

Receives and analyses invoices for a number of suppliers as allocated by the Section Head - Accounts Payable. Discussing any queries with managers or suppliers either verbally or via email.

Responsible for responding to queries relevant to own workload, managers, staff and suppliers, as appropriate to their level of training and ensuring that any unresolved queries are brought to the attention of a Accounts Payable Supervisor. Provision of information to staff at all levels both inside and outside the Trust, when required.

Responsible for managing their own workload to ensure all invoices are paid within agreed timescales to enable the Trust to meet its statutory requirements. Ensuring that all documentation is filed accurately and securely following processing.

Undertakes analysis of supplier statements and investigates all invoices overdue for payment to ensure that these are cleared in line with Trust policy.

Monitors turn round of all invoices to ensure compliance with BPPC Better Payment Practice code.

Providing support to the Accounts Payable Supervisor and taking responsibility for certain duties in the absence of the Supervisor as delegated by the Section Head.

Assisting with the other aspects of the Accounts Payable Section at the request of the Section Head.

This job description covers the major tasks to be carried out and the level of responsibility at which the post holder will work. These may be revised and changed from time to time. Consultation will occur before such changes take place

Job description

Job responsibilities

Receives and analyses invoices for a number of suppliers as allocated by the Section Head - Accounts Payable. Discussing any queries with managers or suppliers either verbally or via email.

Undertakes analysis of supplier statements and investigates all invoices overdue for payment to ensure that these are cleared in line with Trust policy.

Monitors turn round of all invoices to ensure compliance with BPPC Better Payment Practice code.

Providing support to the Accounts Payable Supervisor and taking responsibility for certain duties in the absence of the Supervisor as delegated by the Section Head.

Assisting with the other aspects of the Accounts Payable Section at the request of the Section Head.

Person Specification

Special Skills and Knowledge

Essential

The ability to answer routine financial queries from a range of financial and non-financial parties, Good customer service skills with confident use of the telephone, accurate & speedy data input skills

Desirable

Knowledge & Ability of using Microsoft Office Excel spreadsheets

Qualifications

Essential

Minimum of 5 GCSEs including Maths & English or any equivalent qualifications or relevant experience.

Desirable

Business Admin apprenticeship or financial qualifictaions such as BTEC, HND or AAT

Experience

Essential

Working within an accounts environment with high volume data entry.

Desirable

experience of working within an accounts payable department

Person Specification

Special Skills and Knowledge

Essential

The ability to answer routine financial queries from a range of financial and non-financial parties, Good customer service skills with confident use of the telephone, accurate & speedy data input skills

Desirable

Knowledge & Ability of using Microsoft Office Excel spreadsheets

Qualifications

Essential

Minimum of 5 GCSEs including Maths & English or any equivalent qualifications or relevant experience.

Desirable

Business Admin apprenticeship or financial qualifictaions such as BTEC, HND or AAT

Experience

Essential

Working within an accounts environment with high volume data entry.

Desirable

experience of working within an accounts payable department

Employer details

Employer name

County Durham & Darlington NHS Foundation Trust

Address

Centre for Health

Whitehouse Business Park

Peterlee

Durham

SR8 2RU

Employer's website

https://www.cddft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

County Durham & Darlington NHS Foundation Trust

Address

Centre for Health

Whitehouse Business Park

Peterlee

Durham

SR8 2RU

Employer's website

https://www.cddft.nhs.uk/ (Opens in a new tab)