Job summary
Are you looking for a new challenge? Wanting to gain further experience within Women's Health? Then look no further, this is the role for you.
At Royal Preston Hospital we believe in employing the best staff so we can provide excellent care with compassion for our patients. We value and support our staff and have some excellent opportunities for you to join our busy and friendly teams.
You will be working alongside a multi-disciplinary team of consultants, colposcopists, doctors and nurses in the Colposcopy Unit at Royal Preston Hospital, providing expertise management of the patient pathway from referral to discharge, ensuring the entire process is managed smoothly.
We currently have a part time post of 15 hours (Thursday and Friday working pattern)
Main duties of the job
You will be responsible for the day to day co-ordination of the Colposcopy Service.
Providing administration and secretarial support, with particular responsibility for ensuring a complete and accurate patient activity data is collated and entered onto the Colposcopy Database System Compuscope/ Masey in a timely manner.
You will work as part of a small team, and ensure that relevant national and local targets are met . The post involves dealing with patient information and therefore is of the utmost importance.
You will ensure the provision of a high quality service for both patients and clinical staff by being approachable, knowledgeable and patient focused.
Visits to meet the teams are welcomed and should be arranged by contact Paul Styles - Divisional Admin Manager - Women & Children's Division on paul.styles@lthtr.nhs.uk
In return for your dedication you will learn new skills that will equip you to progress in a rewarding career within the NHS.
About us
We have 10000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you will help to look after 370,000 people within our local area and give specialist care to 1.5 million people across Lancashire and Cumbria.
Working with us gives you the knowledge and a sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving to deliver outstanding healthcare right across out local towns.
You will have access to varied development opportunities, learn new skills, meet fabulous people and do things you have never done before. You'll learn about working in a hospital, interacting with people from all different roles to build skills and enhance your career path.
You'll make an impact, be challenged to think differently, be bold and help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something to really be proud of.
Job description
Job responsibilities
You will be part of an amazing a team, who put patient care at the forefront of everything they do.
You will take responsibility for your own workload, managing referrals, clinic pack , appointments and many other administration duties:
- Manage referrals for e-referral system.
- Manage referrals directly referred from the cervicalscreening laboratory.
- To ensure that all data is processed correctly and thatbreaches never occur.
- To identify potential problems with the e-referral system ordirect referral pathway, resolving any issues in a timelymanner.
- Register all patients attending the Colposcopy Clinic on thecolposcopy database, ensuring compliance with the DataProtection Act.
- Process all appointments on the Colposcopy database andensure clinics are reflective within the required timescale.
- To ensure clinic packs are available for clinics and up todate. Provide any briefing for the days activity.
- Ensure clinic lists are available for clinics.
- Organise MDT & Quarterly CSPL meetings, and minutetaking as and when required.
- Provide support when other team members are absent.
- Use databases and computer packages where appropriate(Compuscope, Masey, Prescribe, Medspeech, Quadramed,Evlove, ALMA) In-house training will be provided forspecialised software systems.
- Monitor DNAs within the clinic and implement processes forthe reduction of these.
- Respond to patient enquiries by telephone or letter, passingon messages to the relevant clinician.
- Pursue, collate and file pathology results, referring tomedical staff for appropriate action to be taken.
- Ensure that there is adequate cover for the ColposcopyClinics. Liaising with senior Colposcopist.
- Coordinate meetings at the request of the speciality.This occasionally requires arranging venues andrefreshments for off-site meetings.
Job description
Job responsibilities
You will be part of an amazing a team, who put patient care at the forefront of everything they do.
You will take responsibility for your own workload, managing referrals, clinic pack , appointments and many other administration duties:
- Manage referrals for e-referral system.
- Manage referrals directly referred from the cervicalscreening laboratory.
- To ensure that all data is processed correctly and thatbreaches never occur.
- To identify potential problems with the e-referral system ordirect referral pathway, resolving any issues in a timelymanner.
- Register all patients attending the Colposcopy Clinic on thecolposcopy database, ensuring compliance with the DataProtection Act.
- Process all appointments on the Colposcopy database andensure clinics are reflective within the required timescale.
- To ensure clinic packs are available for clinics and up todate. Provide any briefing for the days activity.
- Ensure clinic lists are available for clinics.
- Organise MDT & Quarterly CSPL meetings, and minutetaking as and when required.
- Provide support when other team members are absent.
- Use databases and computer packages where appropriate(Compuscope, Masey, Prescribe, Medspeech, Quadramed,Evlove, ALMA) In-house training will be provided forspecialised software systems.
- Monitor DNAs within the clinic and implement processes forthe reduction of these.
- Respond to patient enquiries by telephone or letter, passingon messages to the relevant clinician.
- Pursue, collate and file pathology results, referring tomedical staff for appropriate action to be taken.
- Ensure that there is adequate cover for the ColposcopyClinics. Liaising with senior Colposcopist.
- Coordinate meetings at the request of the speciality.This occasionally requires arranging venues andrefreshments for off-site meetings.
Person Specification
Qualifications & Education
Essential
- Good general education. Minimum GCSE English and Mathematics grade A-C
- Good Keyboard skills- Typing speed of 60 wpm
- RSA 2 or equivalent
Desirable
- RSA 3 Typing Qualification
- ECDL or equivalent experience
Knowledge & Experience
Essential
- Experience of using all Microsoft Applications
- Recent audio typing experience
- Demonstrate a commitment to continuing personal and professional development
- Knowledge of medical terminology
- Experienced and competent minute taking
Desirable
- Previous admin experience in NHS environment
- Use of Trust IT packages ie Quadramed , Alma, Evolve
- Advanced knowledge of medical terminology
Person Specification
Qualifications & Education
Essential
- Good general education. Minimum GCSE English and Mathematics grade A-C
- Good Keyboard skills- Typing speed of 60 wpm
- RSA 2 or equivalent
Desirable
- RSA 3 Typing Qualification
- ECDL or equivalent experience
Knowledge & Experience
Essential
- Experience of using all Microsoft Applications
- Recent audio typing experience
- Demonstrate a commitment to continuing personal and professional development
- Knowledge of medical terminology
- Experienced and competent minute taking
Desirable
- Previous admin experience in NHS environment
- Use of Trust IT packages ie Quadramed , Alma, Evolve
- Advanced knowledge of medical terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
