Lancashire Teaching Hospitals NHS Foundation Trust

Medical Staffing Rota Coordinator

The closing date is 05 October 2025

Job summary

We are looking for a highly organised and proactive individual to join our team as a Medical Rota & Staffing Coordinator. In this key role, you will be responsible for managing the delivery of accurate and timely medical rotas and staffing schedules for both senior and junior medical staff. You will also oversee planned and unplanned absences, ensuring accurate updates are made on HealthRoster.

A confident communicator and problem-solver, you will work closely with a wide range of stakeholders to support day-to-day operational needs and the management of additional clinical capacity. This role is ideal for someone who thrives in a fast-paced environment, has strong negotiation and organisational skills, and is confident working both independently and as part of a team.

Main duties of the job

As the Medical Rota & Staffing Coordinator, you will be responsible for recording and monitoring all types of medical staff leave, including annual, study, professional, and sick leave, ensuring compliance with Trust policies and procedures. You will identify locum requirements based on staff absences and vacancies, liaising closely with the main Medical Staffing Department and external agencies to arrange timely bookings and internal cover for unforeseen absences.

You will manage the HealthRoster system to ensure all clinical activities are appropriately backfilled during leave, sickness, or on-call duties, as well as overseeing key tasks such as managing clinic reductions and POLCV. Providing an effective, face-to-face manpower information service for medical and administrative staff across multiple sites will also be an important part of your role.

In addition, you will maintain strong communication channels across departments and sites, manage local induction programs for newly appointed medical and agency staff, and handle the processing of extra duty and expense claims. Regular reporting on locum expenditure to the Management Team will support ongoing financial oversight and workforce planning.

About us

We have 10000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.

Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.

You'll have access to varied development opportunities, learn new skills, meet fab people & do things you'd never have done. You'll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You'll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.

Date posted

02 October 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year Per annum/Pro rata

Contract

Fixed term

Duration

9 months

Working pattern

Full-time

Reference number

438-PB3414-A

Job locations

Royal Preston Hospital

Sharoe Green Lane

Preston

PR2 9HT

Job description

Job responsibilities

Please see the attached document for the full job description and person specification

To aid the management and admin team in guiding andsupporting staff to sustain high levels of service efficiency andeffectiveness
To communicate rota alterations clearly and in a timelymanner
To foster strong working relationships across medical,nursing and admin teams
Record and monitor, electronically and manually, all medical staffleave such as annual leave, study leave, professional leave, sickleave etc. in accordance Trust policies and procedures
Identify locum requirements in relation to leave applications,absences and vacancies and liaise closely with the main MedicalStaffing Department/external locum agency to procure agencybookings. Arrange short notice internal cover for unforeseenabsences.
Manage the Health Roster system ensuring all clinical activitiesare backfilled due to leave, sickness or on-call duties.
Manage key tasks such as POLCV and reducing clinics.
Provide an effective face to face drop-in medicalmanpower information service for the Directoratesmedical/admin staff, across sites
Produce and distribute rotas for all grades of medical staf

Job description

Job responsibilities

Please see the attached document for the full job description and person specification

To aid the management and admin team in guiding andsupporting staff to sustain high levels of service efficiency andeffectiveness
To communicate rota alterations clearly and in a timelymanner
To foster strong working relationships across medical,nursing and admin teams
Record and monitor, electronically and manually, all medical staffleave such as annual leave, study leave, professional leave, sickleave etc. in accordance Trust policies and procedures
Identify locum requirements in relation to leave applications,absences and vacancies and liaise closely with the main MedicalStaffing Department/external locum agency to procure agencybookings. Arrange short notice internal cover for unforeseenabsences.
Manage the Health Roster system ensuring all clinical activitiesare backfilled due to leave, sickness or on-call duties.
Manage key tasks such as POLCV and reducing clinics.
Provide an effective face to face drop-in medicalmanpower information service for the Directoratesmedical/admin staff, across sites
Produce and distribute rotas for all grades of medical staf

Person Specification

Qualifications and Education

Essential

Good General Education with a minimum of 5 A-C Grade GCSEs or equivalent

Desirable

Educated to diploma level or NVQ level 4 or extensive NHS practical experience
ILM Level 3 or above

Knowledge and Experience

Essential

In depth administration experience
Operational experience of Microsoft Word and Excel
Experience of working in a dynamic environment with changing priorities and challenging deadlines

Desirable

Previous experience of working with doctors rotas
EWTD Knowledge
Experience in NHS or other public sector administration

Person Specification

Qualifications and Education

Essential

Good General Education with a minimum of 5 A-C Grade GCSEs or equivalent

Desirable

Educated to diploma level or NVQ level 4 or extensive NHS practical experience
ILM Level 3 or above

Knowledge and Experience

Essential

In depth administration experience
Operational experience of Microsoft Word and Excel
Experience of working in a dynamic environment with changing priorities and challenging deadlines

Desirable

Previous experience of working with doctors rotas
EWTD Knowledge
Experience in NHS or other public sector administration

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Lancashire Teaching Hospitals NHS Foundation Trust

Address

Royal Preston Hospital

Sharoe Green Lane

Preston

PR2 9HT

Employer's website

https://www.lancsteachinghospitals.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Lancashire Teaching Hospitals NHS Foundation Trust

Address

Royal Preston Hospital

Sharoe Green Lane

Preston

PR2 9HT

Employer's website

https://www.lancsteachinghospitals.nhs.uk/ (Opens in a new tab)